Entry Info

Table of Contents

• About Entry and Declaration Status
• Eligibility Information
• Credentials and Passes
• Steps to Update Affiliations

About Entry Status

Entry Status Categories

• Open - entry received but not yet in the verification process (all entries start in this category)

• Qualified - mark has been verified and is accepted for entry into the championships.

• Info needed - entry requires additional information or required documents (e.g., DOB verification, citizenship, name of meet director) are missing

• Accepted* – used primarily during or following the declarations process to indicate a mark that is being accepted.

• Not qualified - mark not acceptable; reasons vary

• Not accepted - entry not accepted; reasons vary

• Updated - mark has been updated/changed and must be re-verified

*Accepted – Athlete had not met the qualifying standard for an event. However, the Sport Committee will accept a non-qualified mark to fill the field only if there are an insufficient number of athletes entered who have met the qualifying standard for that event.  In this case, the committee will go down the list of entered and declared athletes (that have not met the qualifying standard) only as deep as is needed to fill the field.
 
Note: USATF Rule 11.3(b) concerning adding athletes to make a competitive field, and USATF Rule 8 concerning automatic qualifications, will be used.
 
Declaration Status Categories

• Open - declaration not yet made (all entries start in this category)

• Declared - athlete has declared his/her intent to compete

• Pending - athlete has declared his/her intent to compete, but entry has an updated mark that must be verified or requires additional information (i.e..DOB verification)

• Not accepted – declaration not accepted; reasons vary

• Scratched - athlete has declared his/her intent to not compete in the events(s) entered 

Note: All Entrants should declare during the declaration period. This helps the seeding committee make decisions on “Accepting” marks that do not meet the qualifying standard for the purpose of filling the field for each event.

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Eligibility Requirements

In addition to correctly entering the meet and having equaled or bettered the qualifying standard(s) during the stated qualifying periods, the following criteria must also be met:

• Only citizens of the United States who are eligible to represent the U.S. in all levels of international competition are eligible to compete in Championship events. Dual citizens should take special note of this fact.
• Female athletes must be 14 years or older on the day of competition. There is no age restriction for male athletes.
• Athletes may enter an event(s) even if they have not yet met the qualifying standard for that event(s). However, athletes will not be permitted to compete unless they have:

1. Completed the entry process
2. Met the entry standard
3. Completed the declaration process
4. Have an updated athlete location form on file with USADA if you are in the Out-Of-Competition Drug-Testing Pool (OOC).

• Proof of qualifying performance, if required, must be submitted to USATF no later than 5:00 p.m. PT, Friday, February 9, 2018. Submittals received after this date will not be accepted. Please contact stats@usatf.org for verification procedures.
• All athletes must be 2018 members of USATF in good standing. USATF memberships may be purchased online, or through your local Association Office.
• Athletes must be bona fide members of a 2018 USATF club in order to represent a club. An athlete's current club affiliation can be viewed in his/her membership profile and as part of the online entry process. Athletes wishing to change affiliations can make such a request through their local USATF Association (note that this request must be made by the athlete--see Regulation 7 in the USATF Governance Manual, Section III). All club affiliations must be finalized by close of declarations (Monday, February 12, 2018). No club changes will be accepted after this date for the US Indoor Championships.
• In addition to a club affiliation, athletes are able to represent one (1) corporate sponsor. This corporate sponsor must be a registered USATF Corporate Member and be part of the athlete's membership profile. Corporate Membership applications can be obtained by sending an e-mail to membership@usatf.org. All sponsor affiliations must be finalized by close of declarations. No sponsor changes will be accepted after this date for the Indoor Championships.
• Athletes wishing to represent a branch of the Armed Forces of the United States must be registered with the membership committee of their local USATF Association.

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Credentials & Guest Passes

Credential and Passes (RC, SP, WP)

Registered Coach “RC”, Warm-up Pass “WP”, and Stadium Pass “SP” credentials are designed to allow an athlete’s coach and/or personal support access to the warm-up area, athlete seating or practice track for the purpose of preparing for competition. Credentials are non-transferrable and each support person will only be allowed to receive one credential.

• Individual must be 18 years of age or older to receive a credential.
• Individual must be a current (2018) member of USA Track & Field.
• Individual receiving the “RC” Registered Coach’s credential must also be a current (2018) member of USA Track & Field’s Coaches Registry Program, which now includes completing the Safe Sport training courses. **View the Registered Coach section below for more information on the application process.
• Individuals receiving the "WP" Warm-Up Pass credential must also be currently listed on USATF's SafeSport list.
  **View the Warm Up Pass section below for more information on the process for receiving this credential. 

Credentials can be obtained at Credentialing/Packet Pick Up in Albuquerque, NM.

Athletes will have the following credential options for their support persons:
1. One Complimentary Credential Option (pick one of the following):

• RC - Registered Coach - coach of record (warm-up area and stadium only)
• WP - Warm-up Pass (no stadium access; warm-up area access only)
• SP - Stadium Pass (stadium seating access only; no warm-up area access)

Each participating athlete may request one of the above options for his or her personal support by specifying the name of the individual designated to receive that credential on his or her on-line registration (entry form). On-line Registration (entries) closes Friday, February 9, USATF will not be accepting any updates for registration via email. Athletes who still need to designate (add/update) coaches/athlete support names for credentials can complete this on-site in Albuquerque, NM. There will be a USATF verification station that can validate which credential option the coach/athlete support is eligible for.  

2. Second Credential Option for purchase (pick one of the following):

• WP - Warm-up Pass (no stadium access; warm-up area access only)
• SP - Stadium Pass (stadium seating access only; no warm-up area access)

There is a fee for the second credential option, which is in addition to USATF membership fee.
 
Price for 2nd credential:

• $30 (3 Day Pass)

Each participating athlete may request one of the above options for his or her personal support by specifying the name of the individual designated to receive that credential on his or her on-line registration (entry form). On-line Registration (entries) closes Friday, February 9, USATF will not be accepting any updates for registration via email. Athletes who still need to designate (add/update) coaches/athlete support names for credentials can complete this on-site in Albuquerque, NM. There will be a USATF verification station that can validate which credential option the coach/athlete support is eligible for. 

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Credential category details below: 
Individual must be 18 years of age or older to receive a credential.
 
RC - Registered Coach Credential (best option for coach)
All coaches designated to receive a “RC” credential must be a current (2018) member of USATF and must be a current member of the USATF Coaches Registry and completed the USOC Safe Sport Course, prior to receiving a “RC” credential. Individuals must have completed and been approved (be listed on the USATF Coaches Registry) prior to their arrival in Albuquerque, NM. Only the individuals specified by participating athletes for this purpose will be allowed to receive an “RC” credential.  You will not have the option to sign up for the Coaches Registry on-site (in Albuquerque, NM) to obtain a coaches credential. Please view the following link for more details on the USATF Coaches Registry: http://www.usatf.org/Resources-for---/Coaches.aspx

WP - Warm-up Pass Credential (best option for personal medical)
Personal support designated to receive a “WP” must be a current (2018) member of USATF and be currently listed on USATF's SafeSport list. Inclusion on the SafeSport list requires individuals to submit an application at Coaches.aspx. When completing the Coaches Registry application, please select that you are coaching athletes under the age of 18. The Coaches Registry will require you to:

1. Be a current USATF member
2. Complete the SafeSport training courses to be SafeSport trained. https://safesport.org/
3. Pass the USATF criminal background screen through NCSI at a cost of $16.

Please renew or sign-up for a membership at the following link:http://www.usatf.org/Products---Services/Individual-Memberships.aspx. Only the individuals specified by participating athletes for this purpose will be allowed to receive a “WP” credential. There is no stadium access with this credential.

Stadium Pass Credential (best option for family member or friend)
Personal support designated to receive a “SP” must be a current (2018) member of USATF. Please renew or sign-up for a membership at the following link: http://www.usatf.org/Products---Services/Individual-Memberships.aspx. Only the individuals specified by participating athletes for this purpose will be allowed to receive an “SP” credential. There is no warm-up access with this credential.

Any unauthorized person in possession of a credential and any unauthorized person in a credential-restricted area (the athlete warm-up areas, or other restricted zones) will be immediately escorted from the facility, the credential will be revoked, and the unauthorized person may be subject to penalty.

Credential Terms and Conditions can be found at https://www.usatf.org/Credentials.aspx.

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Steps to Update: Affiliations/Marks/Credentials

Note: The password that is tied to an athlete’s USATF membership is no longer valid to log-in to complete an entry/registration or to log back in to update marks, affiliations, and credential information for an entry/registration.  After the entry/registration is completed a confirmation email will be sent to the email address on file under the athletes USATF membership profile. This email will contain the password to log back into the entry/registration to update (affiliations, credentials, marks). The password is located under the heading "Managing Your Registration". This email confirmation with password is only sent to the email address that’s on file under the athlete USATF membership profile. Even though the entry system gives you the option to send a receipt/confirmation to an alternate email address, the password will only be sent to the email address on file under the athlete USATF membership. 

View the following steps on updating affiliations, marks, or credential information.

Updating Affiliation:

1. View/update affiliation (USATF Registered Club, Military Branch, Corporate Sponsor*, or University) under USATF membership profile before completing registration/entry.


2. If the entry/registration was already completed before updating affiliation, log into the USATF membership profile with athlete USATF membership number and password associated with your membership. Then go to the affiliation area to view different affiliation options (i.e. USATF Registered Club, Military Branch, Corporate Sponsor*, or University).        


3. Once it’s updated in the membership profile, then go back to entry/registration form and click on that tab that says “manage your registration”. Log in with email address (email on file under USATF membership profile at the time entry/registration was completed) and the password (that was provided in the confirmation email that was sent to that email address). Note that the password is NOT the password tied to accessing your USATF membership profile.


4. *USATF members do not have the option to update corporate sponsors under the profile. These must be verified and updated by a national office representative in our membership department at membership@USATF.org.

Updating Marks or Credential Information:

1. Go to entry/registration form and click on tab that says “Manage your registration”.


2. Log in with email address (email on file under USATF membership profile at the time entry/registration was completed) and the password (that was provided in the confirmation email that was sent to that email address). Note that the password is NOT the password tied to accessing your USATF membership profile.


3. Then go the area you would like to update (i.e. marks, credentials (add-ons).


4. Once all changes have been made, make sure you save changes before logging out of entry/registration.

Entry/Registration updates can be made up until close of entries: Friday, February 9, 2018.

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