National Youth Athletics Minutes
Executive Board Meeting
October 23, 2004
The meeting was called to order by our Chairman Bob Flint at 8:30 AM. In attendance were Norine Richardson, Dorothy Dawson, Mary Elizabeth Aude, Erika Baxter, Sandy Snow, Linda Phelps, Nancy Seifert, Larry Seifert, Bob Flint, Kim Haines, Harold "Lefty" Martin, Lionel Leach, Bob Kreutz.
Bob welcomed everyone, especially Sandy Snow, who will be representing the National Office, in the absence of Mark Springer and Mona Mascher.
Nancy asked for an approval of the minutes that were sent to the Board. They were approved as read. The Agenda was handed out and approved with additions to be brought up under new business
ISSUES DISCUSSED AND ACTED UPON
Bob F. was in Indianapolis to discuss the Budget for the Youth and World Youth. A budget was turned into National Office.
Several rule changes affecting youth will need to be discussed at the Annual Meeting.
Mona, in Mark's absence has been doing her best to keep up with everything. Bob felt that she needed some help, and Sandy Snow has been assigned to help her with the World Youth trip and other youth events. A work order list has been compiled and they are working from that.
The National Youth Bids for 2007 should be on the Web site shortly.
Mary Elizabeth Aude gave us a full report on the Youth that participated at the Olympic Trials. It went very well. They were treated like Olympians. Bob F., Mary and the parents were very pleased with how everything was handled.
For the Youth Committee to have established races in the Indoor and Outdoor National Championship we must send a request to Sandy Snow. The Youth Committee is suggesting for the Youth to participate in the indoor meet in Boston in either the 800, 4x200, or 200. The Outdoor Meet in LA it is suggested they do either the 100, 4x100 or 400. The National Staff will pick one event for each meet. The athletes will be chosen from the Association that the meet is being held in as it works out quite well financially.
Kenny Emetic submitted a list of the rule changes that have been submitted and that we need to go over before the Annual Meeting.
Harold "Lefty" Martin made a motion that until the next rule change year 2006 take the top 8 times to finals in lane events at the Youth Nationals. Motion carried.
Linda reported the East Zone Indoor meet is Feb. 27, 2005 at the Armory in New York.
Lefty reported that the Mid-West Zone meet is on February 20, 2005 at Illinois Wesleyan University.
Erika reported that she was not able to get a facility. It was suggested she check with Greg Brown at LA, Tennessee State and Blaksburg VA. She will follow up on that.
Mary Elizabeth reported that the West Zone meet will be held on Feb. 12th 2005 in Spokane, WA. She will try and get the date moved to Feb. 20th.
Zonal meet information will be put on the web site as soon as everything is finalized.
The World Youth team is in the process of being picked. Other items like airfare and housing are being worked on.
Larry reported that the Regional Coordinators have been using the forms for the meets and they are working out well. He would also like to have the web site information and forms for Youth be less complicated. Sandy will try and work on that. Three Regional Coordinators have been replaced. The new ones are Greg Brown, Region 6, Susan Johnson Region 14 and Laurie Smith Thompson Region 15.
The On-Site Review evaluation sheets for 2006 will be handed out to the bidders and membership prior to their bid.
Dorothy reported that the Cross Country Meet in Shamburg for 2004 is all set. Everything is coming along just fine.
Lefty made a study of the athletes that participated in the Baltimore Youth meet. Only 50% met or exceeded the standards. Most of the athletes were unattached that did not qualify. In our DQ's most of the athletes had not met the standards. Bob Kreutz tracked the heats and there were 94 heats in the 100.
The background check for Youth Coaches that Robin Beamon has assembled is being utilized in Miami and the Youth Board would like to recommend its use for the rest of the Associations. Larry suggested that Robin send in the booklets she has made up to Lionel, Bob, Nancy and Alan and rule on it.
The Annual Meeting Agenda was passed out. Changes were made to accommodate the new schedule by Bill Roe.
Bob Kreutz reported and handed out the 6-day schedule for the Youth Meet. He has based the schedule on the past three years allotment of time. Shirley will be adjusting the field event schedule. The J.O. schedule will remain the same.
Linda reported that she and Larry will be working on getting together the Hy-tek program and having it ready by the Annual Meeting and also for the Cross Country Meet. Larry felt that Robin's program should be used, with a few changes.
Lionel would like to see Youth have their own web site, and he has been working on it. We would like to see if it can be implemented through USATF.
The Eugene altercation was addressed and it is still under investigation.
Lefty would like to see the term of office changed to 4 years. It will be presented next year as a bylaw change.
Bob F. would like us to have alternate sites to use in case we run into problems with a site that we have accepted. A list will be compiled and will be recommended to the committee after they have been notified.
Meeting adjourned at 4:55.
Respectfully submitted by,
Nancy Seifert, Youth National Secretary