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2001 USATF 23rd Annual Meeting Minutes
Masters Track & Field Committee General Meeting
November 28-30, 2001

Roll Call

Secretary Cahners called the roll of delegates with Member Services Committee member Lawson Van Kuren assisting in the selection of Active Athletes. Fourteen of nineteen possible athletes were elected to the Active Athletes group.

Approval of Revised Agenda

The revised agenda was unanimously approved.

Law & Legislation Report

National By Laws - Tom Light reported that on national by-laws there would be a change of wording pertaining to entry fees and where they would go. The National Clubs issue has been rejected until such time as it is reactivated. He made a motion that the Masters Track & Field Committee encourage the USATF Board to develop more effective education programs for coaches. The motion was unanimously approved.

Masters By Laws - Proposed amendments to Masters By Laws. Housekeeping amendments dealing with name change issues stemming from the change from WAVA to WMA were approved. Wording and clarification dealing with appointments of Members-at-Large was discussed. The term "seniors" would no longer be used. The Masters Committee Chairman shall appoint Members-at-Large up to the full compliment of five starting with the Regional Coordinators. The motion was seconded and unanimously approved.

The name change of the Championship Committee to the Championship Site Selection Committee and the addition of the Championship Games Committee was unanimously approved.

Changes to Section IX; Article A reflecting the addition of the Chair of the Championships Site Selection Sub-Committee and the Chair of the Championship Games Sub-Committee to the Executive Committee were unanimously approved.

Chair Report

Chairman Mathews Opened his comments with a statement that although these meetings and reports deal with the past year's accomplishments, he hoped that the Masters focus of this convention would be on the future. He commented on some issues not in his published report. His goals for his first year included the officers working as a team and this has been more successful than in the past. The retreat in September in Seattle, which started as a budget meeting, evolved into a planning session. This retreat program will become a regular event.

Communication has improved with the website, increased use of National Masters News and email. With increased use of email and our ability to get more masters' email addresses, communication could be improved even more. Chairman Mathews also reviewed his close contacts with USATF in Indianapolis.

Conference calls have enabled the Executive Committee to conduct business during the course of the year. USATF encourages this use of teleconferencing.

Chairman Mathews also reviewed his work with the USATF Board of Directors.

Budget Report

Treasurer Lulich reported that our support from USATF would remain the same as last year. The reason for this is that the surplus is being used to pay down the debt.

A motion was made to approve the budget. The motion was seconded. It was agreed during discussion to move $300 from Multi Events to Weights to account for the fact that the Weight Pentathlon Championships were now being handled by the Weights Coordinator. With this change, the budget was unanimously approved.

New Team Manager

Chairman Mathews reported that at the previous night's Executive Committee meeting, Sandy Pashkin had been elected the New Team Manager. She was authorized by the Executive Committee to select two Assistant Team Managers Who will be 50% funded.

Legends Committee

It was also announced that Mark Cleary was taking over administration of the Legends Program Committee, which would henceforth be called the Masters Invitational Program Committee.

WMA 2001 Activities

Rex Harvey thanked everyone for the support in his election as VP Stadia of WMA. The 2003 WMA Championship will be July 2-13 in Carolina Puerto Rico. Rex has been working closely with the Puerto Rican organizers. The entire WMA Council will be meeting there in March.

In Puerto Rico, we will be using three tracks, which are interchangeable. The tracks are the Carolina City Track, the track at the University of Puerto Rico and the track at Sixto Escobar. There will be four throwing areas. There will be IAAF type qualifying for all the field events. Additionally, there will be simultaneous reporting and declaring.

A WMA logo is being prepared and getting a webmaster is becoming closer to a reality. Hopefully a WMA website will be up and running effectively shortly.

The 2005 Championships will be held in San Sebastien, Spain. The threat of Basque terrorism is being taken very seriously.

Masters Website

Rex Harvey reported that he has been chair of the committee overseeing the website for the past year. He feels that the website can be more useful to everyone if the responsibility could be spread around to several people with everything going through the USATF webmaster. There should still be a single head to the committee. Rex no longer has the time to do an adequate job.

Games Committee

Sandy Pashkin thanked her committee consisting of Rex Harvey, Dick Hotchkiss and Becky Sisely for their hard work. She described the function of her committee.

Records

Mary Trotter, standing in for Pete Mundle, reviewed the Executive Committee proposal concerning situations where events at an outdoor meet are contested indoors and under indoor conditions and vice versa. The Executive Committee's proposal was that the venue should determine whether the record was an indoor record or an outdoor record. Mary, after consultation with Pete Mundle added the amendment that this proposal would exclude the Weight and Superweight events. The motion was seconded and carried.

The Records Committee recommended that the only acceptable form of identification for records was a birth certificate. It was argued that a passport was a certified form of identification. No one was in favor of limiting acceptable forms of identification for records to a certified birth certificate.

The Committee approved a motion to prepare certificates for record breakers and have the Chair of the Masters Track & Field Committee appoint someone to distribute them

Future Championship Sites

Ken Weinbel reported that there are many sports committees that would be interested in hosting championship meets if they were encouraged. The potential bidders for the 2005 Outdoor Championships are Bakersfield, Spokane, Cleveland, Sacramento, a North Carolina group and Maui in Hawaii. Potential bidders for the indoor championships is more of a problem. It is difficult to find a facility that is available in the time slots we need. Potential bidders who have expressed an interest in hosting our 2005 Indoor Championships are Purdue, Penn State, Northern Arizona in Flagstaff, Baton Rouge and University of North Carolina at Chapel Hill. The Prince George facility in Maryland and Reno, Nevada are also possibilities.

Weinbel urged members to participate in the search for suitable sites.

Decatur Presentation for 2004 Outdoor Championships

There was agreement among those who have had experience with Meets at Milikin University that they do an excellent job. There were two 2004 dates proposed by Decatur: July 29 - August 1 and August 5 - 8. We can decide which date we want. The organizers feel that they will possibly be receiving a $30,000 grant, which can be used for a rights fee and other embellishments. The motion to pick Decatur as the site for the 2004 Outdoor Championships was seconded and approved unanimously.

New England Presentation for 2004 Indoor Championships

The motion to accept New England's bid for the 2004 Indoor Championships to be held at the Reggie Lewis Center in Boston was seconded and unanimously approved.

The University of Maine in Orono presented an update on the 2002 Outdoor Championships.

Rules

Graeme Shirley reported that of the 17 items carried over from 2000, 8 were youth oriented and the rest were Masters specific. There are two IAAF rule changes of interest to masters: A sector width change and what to do about the false start rule. The Committee voted to go along with a reduction in sector width from 40.00 degrees to 34.92 if USATF approves the change. The Committee approved a motion that states that Masters Track & Field wants to retain the existing false start rule even if the USATF adopts the IAAF change. Rex Harvey indicated that WMA would adopt the IAAF false start rule.

The Committee considered several tabled items and decided not to remove items 115 (by vote), 118 (no second to the motion) and 119 (by vote) from the table, essentially killing them. There was discussion on item 110 having to do with foreign competitors. The motion to take it off the table was denied.

Announcements

Jerry Wojcik announced that Dave Clingan had been elected the Active Athletes Representative to the Masters Executive Committee.

It was also announced that Ruth Welding had resigned as Regional Coordinator for the Midwest Region. Ray Vandersteen has agreed to assume her responsibilities.

Meet Manual

Ken Weinbel went through the background of the meet manual and gave credit to others who had added valuable input to previous attempts. He described the manual's 10 sections and emphasized how each section could stand alone and be carried separately by a member of the Championship Games Committee. Also the manual could be sent out to Championship Site bidders. Weinbel said that drafts of the manual would be available at the Indoor Championships in Boston and that thus far, $3,600 has been spent on the project.

Chairman Mathews reported that he had spent time in Indianapolis with Jill Pilgrim working on a new bid document. The document is split in two parts, one part general and the other part masters oriented. Some of the material in the document will be repeated in the meet manual.

Racewalking

Rod Larsen presented the recommendations of the Racewalk Site Selection Committee for the 2002 National Masters Racewalk Championships and moved that they be accepted. The motion was seconded and unanimously approved.

Rule 262

It was agreed that "duplicate" not "equivalent" awards would be given to guest competitors at Regional Championships.

Regional Coordinators Meeting

Becky Sisely reported on the first ever agenda meeting of Regional Coordinators. Four of the seven Regional Coordinators were present and she requested that in the future, if a Regional Coordinator could not be present, that he/she should have an alternate attend instead.

Subjects covered at the Regional Coordinators meeting were the Rule 262 issue, relays at the National Championships. It was felt that the Relay exhibitions at Nationals should be publicized so that more teams could participate; and also to let teams know that they would not be eligible for awards.

Also discussed was the possibility of bulk ordering of awards. The Regional Coordinators meeting also dealt with regional development in associations that do not have championships and working with Senior Olympics. Rights fees were discussed and the question of whether Regional Coordinators can use rights fees to encourage grass roots development.

Becky also reported on the Northwest Region's website and that for the first time, Utah would be hosting her region's championships.

Records

Marry Trotto requested that the Committee approve the records as submitted by the Records Committee. Frank Lulich made the motion which was seconded and unanimously approved.

Site Awards (cont.)

Ken Weinbel continued presenting the balance of the Championship Site awards and introduced Rex Harvey the former chair of the Multi Events Committee. Rex announced that Jeff Watry was the new chair of the Combined Events Committee. Rex announced that the 2002 Indoor Heptathlon Championships had been awarded to Carthage College in Milwaukee. The dates will be February 2nd and 3rd. The Indoor Pentathlon will be in conjunction with the Indoor Championships in Boston. Jeff Watry is working with people in New Jersey to finalize the site for the Decathlon/Heptathlon Championships. Rex emphasized that by approving the sites indicated, the Committee was also approving Jeff Watry's decision on one of the available three sites in New Jersey. The 2002 Outdoor Pentathlon Championships are in conjunction with the Outdoor Championships in Orono . The motion to accept the sites indicated was seconded and unanimously approved.

2004 Weight & Superweight Championships

Ken Weinbel indicated that Seattle would once again like to bid for the 2004 meet. The motion to approve the Seattle bid was seconded and unanimously approved.

2002 Weight Pentathlon Championships

Tim Edwards stood in for Jeff Baty. He presented the bid from St. Amant, Louisiana. The proposed date is November 9th and Tim described the facilities, housing, banquets, awards and experience of the organizers. The motion to accept St. Amant's bid was seconded and unanimously approved.

2003 Weight Pentathlon Championships

Jerry Bookin-Weiner presented a bid for the Championships to be held at Colorado State University in Ft. Collins. The meet will be hosted by the Colorado Throwers Association on August 23rd. The organizers plan to try altering the order of events to try to get the meet completed by 5:00 P.M. The motion to accept the bid was seconded and unanimously approved.

Demographic Survey

Eric Zemper presented the survey of athletes at the National Outdoor Championships. He gave the history of the survey which contains six years worth of data. He has had a 16% response rate and the results have remained fairly stable over the six-year period. The survey will be reproduced in National Masters News. The Committee was in favor of extending it to include participants in the Indoor Championships.

Masters Invitational Program

Mark Cleary reported that Masters have already shown that they can put on exciting exhibition events at the Indoor and Outdoor USATF Open Championships. For the foreseeable future, these two meets are the only ones that the program will address. As available money increases we can increase the scope of the program. While participation in the program is by invitation only the program will be advertised in National Masters News. By January or February we might have the specifications and requirements publicized on the website.

The most competitive people in each age group will be evaluated for the Masters Invitational Program. The plan is to advertise the events three months in advance. There will be considerable prior planning and we will have someone at the venue well in advance to see that everything runs right.

The goal is to get enough sponsorship so that the program can be self-funded.

Craig Masback

His address to the Committee stressed that USATF was willing to devote resources to the promotion of Youth, Masters and Roadrunning segments of USATF. He indicated a belief that these were potentially marketable segments of our sport.

He stressed the importance of using assets from one part of the organization and making them work in other parts of the organization. Some segments of our sport have no access to competition especially emerging elite athletes. The Masters segment is getting plenty of opportunities for competition and Masback would like to bring the two groups together and have the Masters group provide the venue for Olympic hopefuls to compete with each other. It would be a partnering of the USOC and Masters Track & Field. He indicated that if the Masters program would make portions of its meets available for competition among emerging elite athletes, funds and resources would be made available to cover all related costs.

The motion was made to authorize the Executive Committee to work out a pilot program with USATF that would integrate emerging elite athletes into Masters meets and also that would enable masters to find competitive opportunities in USATF Open Championships via the Masters Invitational Program. The motion was seconded and unanimously approved.

Awards Committee

Phil Byrne reported that he was pleased with the results of the Awards Committee efforts. He felt that the decisions made were due to the good body of data available. He went through the methodology used to evaluate data provided in large part by Jerry Wojcik and Dave Clingan. He stressed that the Awards Committee tried to be consistent in the criteria used and that policy issues were given considerable attention. He reviewed each policy item and the decision the Committee arrived at concerning that policy issue.

Policy decisions included a vote to consider only those athletes of master's age who support the masters program by competing in masters meets. Also the committee voted to only consider USATF sanctioned meets. There were 19 meets examined this year.

In the future, the Committee will be considering how to reduce redundancy in the awards system and how to improve the timing of awards presentations and announcements.

2002 Indoor Championships

Phil Byrne reviewed the 2001 Indoor Championships and reported that it proved difficult for a "for profit" company like TRACS (meet director) to work smoothly with a "not-for-profit" organization like NE-USATF (host).

He reported that everything for 2002 was ready to go. New Balance and MF Sports were on as sponsors and the headquarters Hotel (Westin) had come up with a great special rate for the athletes. A party that began last year as a party for pentathletes who were in Boston early for their competition, has now evolved into a party for all athletes at Bertucci Restaurant which is near the Hotel Westin.

Phil went through the deadlines for registration and the improvements made in the meet scheduling. He also polled the Committee for its opinion on the timing of the athletes' meeting and it was shown through a show of hands that those present would like to have the athletes' meeting during the day with a one-hour break. Also a show of hands revealed that those present would prefer to have subway tokens rather than an available shuttle to provide transportation to and from the hotel.

20-29 Age Group

It was the general feeling of the Committee that while we should be helping to serve the competitive needs of the non-elite athletes in the 20-29 age group, it was not the responsibility of our committee to merge this group into the masters program. A motion was made by Bob Fine that would permit these athletes to compete in Regional Championships as a separate age group at the discretion of the region.

Substance Abuse

Chairman Mathews reported that the education process to let athletes know about banned substances would continue and that while USATF has turned the responsibility for drug testing over to USADA, drug testing among masters was a possibility in the future.

Marketing

Chairman Mathews indicated that there was a need for someone to take over the responsibility for developing a marketing program for MT&F. He has appointed Jeffrey Stamp as head of the Marketing Committee

The program needs to be self-supporting beyond the support it gets from USATF. He suggested the possibility of an endorsement program where MT&F would evaluate a corporate entity and if appropriate, enter into an agreement where the corporation's products would be marketed to MT&F members and MT&F gets a fee on business generated.

Respectfully submitted

Robert M. Cahners
Secretary

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