2010 MTF Budget Preparations

 

As far as I am aware USATF has not yet given any of the Sports Committees their total budget amounts this year. It is a “top-down” process with the Committees probably being informed of their approved budget amounts at the USATF Annual Meeting. Thus, I have no idea of what funds the MTF Committee will actually get from USATF for 2010. It is hard to create a realistic budget under this situation.

 

As a result, I have created a proposed MTF 2010 budget that assumes the MTF funds from USATF stay approximately the same. The 2010 amounts reflect 2009 budget amounts, actual expenses, requests, and foreseen expenses.

 

Key changes in the proposed budget are as follows:

1)    The regional facilities and clinics budgets are slightly increased and transferred directly to each region;

2)    Site selection has been given a $1,000 budget to find sites compared to $0 in 2009;

3)    The throws budget is increased to reflect throws funds independent of other MTF funds;

4)    Awards and Hall of Fame budgets has been increased to cover expected shortfalls in expense;

5)    Website budget has been increased $500 to help cover expenses;

6)    The Media Budget has been increased $2,000 to allow coverage of the WMA Indoor Championships; and

7)    An increase in the Active Athlete budget by $300 to assist in covering shortfalls.

 

Many expenses come in after the Annual Meeting. Until all expenses are booked, I am unable to know exactly how much of the 2009 budget will be spent and how much carry-over funds that MTF will have. I have tried to give a realistic estimate of the funds available from 2009 that will be available in 2010.

 

In a worst case scenario, I expect over $30,000 of MTF “independent” surcharge and other funds to cover shortfalls in this budget. If we get an increase in budget, we can choose to make increases in some areas or protect and build the MTF independent funds. My approach will be to use program, committee, and supplemental funds, where possible, prior to surcharge funds. This will protect the MTF “independent” surcharge funds to the maximum extend possible for a future budget crisis or having some independent funds to accomplish future priorities.

 

I am sending this proposed budget for your review prior to the Annual Meeting. This is a proposal, not a given. The final budget must be approved at the Annual Meeting. Please review and get back to me if you identify any “mistakes”.

 

If you see any members of the executive committee that are missed in this distribution list, please forward this email to them.

 

For your review, I have provided an Excel file of the proposed budget and have listed its contents below:

 

 

USATF MTF COMMITTEE 2010 PROPOSED BUDGET

 

 

 

 

 

Chair Person

Area

2009

2010

Account Category

 

 

 

 

 

Gary Snyder

Chair

$4,900

$4,900

Committee

Janet McCarty-Smith

Vice Chair

$1,700

$1,700

Committee

Jeff Brower

Secretary

$1,700

$1,700

Committee

Carroll DeWeese

Treasurer

$1,700

$1,700

Committee

Maxwell Hamlyn

SE Region

$2,000

$2,500

Committee, Surcharge

Rose Schlewitz

NW Region

$2,000

$2,500

Committee, Surcharge

Mark Cleary

West Region

$2,000

$2,500

Committee, Surcharge

Ray Feick

Eastern Region

$2,000

$2,500

Committee, Surcharge

Lester Mount

Southwest Region

$2,000

$2,500

Committee, Surcharge

Christel & Jerry Donley

Mid-America Region

$2,000

$2,500

Committee, Surcharge

Steven Cohen

Midwest Region

$2,000

$2,500

Committee, Surcharge

James Flanik

Site Inspections

$1,500

$1,500

Programs

Mike Travers

Site Selection

$0

$1,000

Programs

John Seto

Rankings

$4,000

$4,000

Programs

Sandy Pashkin

Records

$3,000

$3,000

Programs

Jerry Bookin-Weiner

Throws

$1,200

$2,000

Programs, Surcharge

Dave Clingan

Awards

$1,200

$1,400

Programs

Norm Green

Hall of Fame

$1,000

$1,100

Programs

Carroll DeWeese

Administrative

$1,000

$1,000

Programs

Mark Cleary

Masters Invitational Program

$3,000

$3,000

Programs

Ray Funkhouser

Race Walking

$1,000

$1,000

Programs

Jeff Watry

Combined Events

$1,200

$1,300

Programs

Janet McCarty-Smith

Diversity

$1,000

$1,000

Programs

Jeff Davison

Historic Committee

$1,500

$1,500

Programs

Maxwell Hamlyn

SE Region Clinic

Shared $5,500

$800

Supplement Fund

Rose Schlewitz

NW Region Clinic

Shared $5,500

$800

Supplement Fund

Mark Cleary

West Region Clinic

Shared $5,500

$800

Supplement Fund

Ray Feick

East Region Clinic

Shared $5,500

$800

Supplement Fund

Lester Mount

Southwest Region Clinic

Shared $5,500

$800

Supplement Fund

Christel & Jerry Donley

Mid-America Region Clinic

Shared $5,500

$800

Supplement Fund

Steven Cohen

Midwest Region Clinic

Shared $5,500

$800

Supplement Fund

Dave Clingan

Website

$4,000

$4,500

Supplement Fund

Bob Weiner

Media

$4,000

$6,000

Supplement Fund

John Oleski

Marketing

$4,000

$4,000

Supplement Fund

NMN

National Masters News

$5,000

$5,000

Supplement Fund

James Flanik

Games Committee

$9,500

$9,500

Surcharge

Philip Greenwald

Team Manager

$7,300

$4,000

Surcharge

Becky Sisley

Active Athlete

$1,700

$2,000

Surcharge

Transferred to Regions

Regional Facilities

$2,500

$0

Surcharge

 

 

 

 

 

Totals

 

$88,100

$90,900

 

 

 

 

 

 

2010 CREDITS

 

 

 

 

 

 

 

 

 

 

Memorial Fund Balance (11/22/2009 Actual)

$2,765

 

 

 

 

 

 

Estimated Throws Surcharge Balance Entering 2010

About $1,000

 

Estimated Surcharge Fund Balance Entering 2010

About $35,000