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Important Tentative Schedule For Our Annual Meeting

August 2004
George Mathews

There are some significant changes to the normal scheduling of our meetings at the Annual Meeting being held this year in Portland, Ore., from Nov. 30 - Dec. 5, 2004.

First, a reminder that there are certain operating procedures and regulations governing our meetings that we must follow in running our meetings. These are contained in the USATF Governance Manual. You can view these procedures at www.usatf.org, about USATF, by-laws and operating procedures, 2003 governance manual, section IV, part 1, Masters Track & Field, section 7- meetings.

I would ask all delegates to the Annual Meeting to send me at georgem@nwlink.com your e-mail and/or addresses, so we can keep you up to date on modifications to the schedule as they occur. Also, all members are encouraged to submit topics which they would like considered for inclusion in the annual meeting agenda.

There are several things that will impact our meetings this year.

This is an election year for the officers of the Masters Committee as well as USATF National Officers. The elections for the USATF National Officer (Office?) positions will be held on Friday, Dec. 3. This means we cannot hold our elections on that day because member services will be busy running those elections.

On Saturday, Dec. 4, we have been asked not to conduct any business on this day because the National Club Cross Country Championships and High School Cross Country Championships will be held in Portland on this day.

The Opening Session will be held on the evening of Wednesday, Dec. 1.

The following will be our initial, tentative schedule for planning purposes:

Tuesday, November 30, 2004
9:00 a.m. - 12:00 p.m. Masters T&F Regional Coordinators
1:00 - 4:00 Masters T&F Regional Coordinators
 
Wednesday, December 1, 2004
9:00 a.m. - 12:00 p.m. Masters T&F Executive Committee
12:30 - 4:00 Board of Directors
1:00 - 3:00 Masters Hall of Fame Subcommittee
1:00 - 4:00 Masters T&F Awards Subcommittee
7:00 - 10:00 Opening General Session
 
Thursday, December 2, 2004
8:30 a.m. - 12:00 p.m. Masters T&F
1:00 - 5:00 Masters T&F to include Masters Officers Candidates Forum and election of new officers
7:00 - 8:30 USATF  National Officers (Office) Candidates Forum
8:30 - 11:00 Welcome Reception
 
Friday, December 3, 2004
TBD National Officer Elections
9:00 a.m. - 12:00 p.m. Masters T&F, to include presentations and voting on future championships
1:00 - 4:00 Joint Masters T&F/LDR Meeting
7:00 - ?? Jesse Owens / Hall of Fame Induction Ceremonies.
BENGAY Masters Athlete of the Year Award.
 
Saturday, December 4, 2004
7:30 - 9:30 a.m. Awards Breakfast Buffet
9:30 a.m. - 4:00 p.m. Cross-Country Championships
 
Sunday, December 5, 2004
9:30 - 11:30 a.m. Closing General Session
12:30 - 2:00 p.m. Board of Directors Meeting
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