Youth Athletics Committee 2004 Annual Meeting Minutes

Portland, OR
December, 2004

WEDNESDAY, DECEMBER 1, 2004
SESSION ONE

Meeting called to order at 4:45 p.m. Quorum present.

Bob explained the procedure for voting delegates. He also read a list of the Associations that would not be allowed to vote per the Associations Committee. If you are asking for a change in a vote from your Association, it must be presented in writing to the Secretary. All voting delegates are to check in at the door and pick up their voting paddle.

Nancy asked that nominations for the Youth Athletic awards and outstanding Associations persons be given to her before the end of the meeting. Forms are available at the sign in table.

Approval of the agenda and additional topics for discussion were given.

1. youth athletics championship awards
2. code of ethics
3. coaches background survey
4. the youth committees involvement in the selection of Youth Director
5. youth website

The agenda was approved, with additions and correction of 2006 cross country comments by Bob Kreutz instead of Ron Boemker.

The minutes of 2003, which were posted on the web and printed in the National report were approved.

Chairman Bob Flint gave us an update on the condition of Mark Springer. Bob spoke to Mark's wife Sandy and she told Bob that he is in an irreversible coma and it is just a matter of time before he is gone.

The National Office may be moving to a new location in 2007 or 2008.

The USATF Foundation is approaching one million dollars.

Our Youth budget was accepted without any cuts.

Funding for the World Youth Trip was also approved and the budget has been increased.

Bob Kreutz spoke on behalf of the bidders of the 2006 JO Cross Country Meet. They are Portland, OR, Reno, NV, Salt Lake City, UT, Spokane WA. The on-sites went very well and they all have acceptable facilities. Look over the evaluation sheet that was given out to the voting delegates and if you have any questions, ask the bidders, or any of those that went on the visits.

Shirley Crowe spoke on behalf of the bidders of the 2006 JO Track & Field Meet. They are Baltimore MD, Detroit MI, Miami, FL. The on-sites went very well and from what we observed the sites will be acceptable. Robin, regarding the Miami bid, has advised Shirley that they will be building a complete new facility. Look at the evaluation sheet and if you have any questions ask the bidders, or any of those that went on the visits.

Lefty Martin spoke on behalf of the bidders of the 2006 Youth Track & Field Meet. They are Greensboro NC. Lisle, IL The on-sites went very well and from what we observed the sites will be acceptable. Note that Lisle, IL had several 4's as their facility is still under construction. Look at the evaluation sheet and if you have any questions ask the bidders, or any of those that went on the visits.

Bob Flint asked if anyone had their reports ready to present.

Mary E. Aude handed out a full written report on the Boys and Girls that participated in the 2004 Olympic Trials in Sacramento. She commented that Bob Flint was instrumental in getting this initiated and it was very successful. The seventeen athletes and their parents were treated just like the rest of the Olympians. They were even highlighted in a newspaper article in the Fresno Paper, as well as being televised. She further commented on what a good job Region 14 did in helping to get this all together. Bob also wanted to thank David Raith and Sandy Snow for helping to get all of the Athletes together.

Kim Haines, our past chairman spoke on the duties and responsibilities of Youth Committee Officers, and asked that we take this into consideration when we vote for the officers. Time to devote to the job, is very important and one of the key components for running for office.

A gentlemen from New Jersey asked to be heard, and felt that Kim's comments were out of line and that he was campaigning. Kim told him that the Youth Executive Board suggested that he make the comments and that he made general comments without mentioning any names.

Roma Poole commented that he did not think it was out of line and that it was a good idea to let those that are running for office know what is expected of them.

Lionel Leach would like to acknowledge any new delegates. They were introduced and applauded.

Lefty Martin and Larry Seifert, sub committee chairs for international athletes made a report concerning the World Youth Team. The first step was to select the head coach. Larry, Bob Flint and Lefty, sorted through the applications that were received. The head Coach and Head Manager was selected, based on experience. Then a five person committee consisting of Bob Flint, Lefty, Larry and Head Coach Darrell Hampton and Head Manager Lionel Leach selected the 11 person staff. Each selection represented, both male and female , experience and diversity. You were considered only for the position that you applied for. The 2005 World Youth meet will be in Marekash, Morocco. The 2007 World Youth meet will be in Beijing, China. The staff for the 2007 meet will be selected in 2006. Bob Flint gave information on the trip. All types of medical people (8) go. They even take a sports psychologist. Progress has been made since the first year in Poland. We have won many medals. IAAF pays for the athletes to go based on the medals we win. The funding by the budget committee has been very generous. We will need to have more security, because of the location. At the Association Workshop, Bob Flint asked every Association to give $500.00 to the World Youth Committee for a cultural experience. Bob collected $5000.00 at the Association workshop. Lionel and the group would like to hold a training session before they leave for the trip. They would like to leave from one location together. We had Zak, one of the athletes from Canada speak about his experience. He was very positive and felt it was a great experience. The monies collected from the Associations is in a separate fund. If the meet does not go on as planned, the monies would be refunded to the Associations.

Larry Seifert commented that in 1997 we got involved in the competition for the World Youth, and that we have been doing very well ever since.

Bob Hersh came in to our Ex. Board meeting and said he would be going to Helsinki for the IAAF meeting and asked if he could present any suggestions or comments. We asked that he mention a 4 x 400m relay for the World Youth Meet. Lefty Martin said this is our fourth meet and we have had several gold medals, which reflects how well we are doing.

John Wissler asked about some progress report about the Zonal meet. Bob Flint commented that money was approved at the Annual Meeting and by February we had two meets going. Lawson and Ruth Van Kuren already have information and handouts on the West Zonal meet.

The zonal meets are a separate budget item. If successful we could possibly insert into the JO program. Lefty Martin reported on the zone meet in the Midwest which will be the 3rd weekend in Feb. in Bloomington, IL. Flyers should be out tomorrow. The Armory in NY is putting in a new banked 200 meter track. Robin Beamon will have information on the South Zone meet in FL tomorrow.

Session adjourned at 6:35PM

THURSDAY, DECEMBER 2, 2004
SESSION TWO

Meeting called to order at 1:20 p.m. Quorum present

The Presentation of the Bill Hargrove award for 2003 was given to the Niagara Association. The Frank Sevigne award for 2003 was given to Nancy Seifert.

Kenny Emerick & Glen Fortune gave us the ground rules for their rules presentation Each person will be allowed 2 min. per person pro and con.

Items submitted: pulled for discussion are #'s 77, 94, 97

Youth Executive Committee recommendation for Rejection are items not pulled 84, 85, 88

Item 82 has been accepted as amended.

Item # 77 moved and seconded to approve. Item open for discussion.

Question called to accept the rule as written. 34 for 11 against.

Item # 78 moved and seconded to approve. Item open for discussion.

Question called to reject the rule as written. Glen withdrew as written and motion made to accept as re-written. To add a pee wee division, those in favor 21 for 30 against.

Item 79 is eliminated, (refers to item #78) Motion made to remove #79. Motion carried.

Item #80 moved and seconded to approve. Item open for discussion.

John Wissler would like to amend by striking the last line. Seconded and carried.

The amendment was voted on, 29 for 7 against. A discussion followed on the entire proposal. Motion fails along with the amendment.

Item #83 moved and seconded to approve. Item open for discussion.

Motion failed.

Item #86 moved and seconded to approve. Item open for discussion.

Inez would like to amend the rule to read that the relay roster be admitted to the National level. Item tabled.

Item #87 moved and seconded to approve. Item open for discussion.

14 for 29 against. Motion failed.

Item #89 moved and seconded to approve. Glen would like to amend to 40 cn. Seconded and carried on the amendment. 46 for, no opposition.

Item with amendment carried with 42 for no opposition.

Item #90 moved and seconded to approve. No discussion.

Item #90 carried with 41 for no opposition.

Item #91 moved and seconded to approve. Item open for discussion.

36 for 13 against. Motion carried.

Item #93 moved and seconded to approve. Item open for discussion.

Bill Mongovan asked for an amendment, without the bar.

Amendment passed 43 for 9 against.

Item #92 was removed.

Item #94 moved and seconded to approve. Item open for discussion.

5 for 37 opposed. Item defeated.

Item #96 moved and seconded to approve. Item open for discussion.

26 for 22 against. Motion passed.

Item #97 moved and seconded to approve. Item open for discussion.

49 for. No opposition.

Bob Flint thanked Glenn and Kenny for getting the job done.

There was a brief break before the bid presentations by the Cross Country bidders.

Voting ballots were handed out for the Frank Sevigne and Bill Hargrove awards for 2004.

Spokane Washington made their presentation for Cross Country 2006. They were given fifteen minutes for presentation and fifteen minutes for question and answers.

Reno Nevada made their presentation for Cross Country 2006. They were given fifteen minutes for presentation and fifteen minutes for question and answers.

Salt Lake City, Utah made their presentation for Cross Country 2006. They were given fifteen minutes for presentation and fifteen minutes for question and answers.

Portland, Oregon made their presentation for Cross Country 2006. They were given fifteen minutes for presentation and fifteen minutes for question and answers.

Roll call was done and ballots were handed out for voting for the 2006 Cross Country Bid. The committee requested that a count be given of the ballots. The ballot committee went out to count the votes.

Lionel Leach asked that the Hammer Committee report be given by Lance Turley. The hammer will be an event in the year 2007 for Junior Olympics. They are working on how to implement the plan. Ruth Van Kuren asked about the medals from 2003. Bob Flint told her they were given out.

Linda Phelps reported on the Computer Committee. They worked off of the 2003 set up and came up with the 2005 program. She gave copies to the Regional Coordinators at their meeting. Call Linda or committee if you have any questions.

The vote count was given for the 2006 Cross Country meet. Spokane was awarded the bid with 25 votes. Salt Lake had 13. Reno had 13. Portland had 5.

Lionel Leach reported that Bob Flint , he and Mark Springer met with Nike concerning the high school meet. They advised Nike that the Youth Committee plans on keeping their Intermediate and Young Women and Young Men in our Cross Country National Meet.

FRIDAY, DECEMBER 3, 2004
SESSION THREE

Meeting called to order at 8:30 a.m. Quorum present

Bob Flint announced that because of the delay in the voting booths, we will start the bidding at 9:00 a.m. We delayed meeting again. We will start the general meeting at 9:00 a.m. and the bidding for JO's at 9:30 a.m.

Kenny Emerick brought back item #86 that was tabled. Rules Committee is going well. There are still some issues on the Pole Vault.

Item #86 removed from the table. Moved and seconded.

Relay rule will not apply to Youth Athletics. Add (b).

Moved and seconded. Discussion followed.

47 for. None against.

Representative from Springco gave us some information about his product.

Nancy Seifert announced the winner of the Frank Sevigne Award for 2004. Mary Elizabeth Aude will be presented her plaque at next years Annual Meeting. The winner of the Bill Hargrove Award for 2004 is the Oregon Association. Nancy also announced the outstanding persons from Associations who are. Vonda Wilkerson from Georgia Association. Randy Williams, Harry Weaver, Jackie DeVose from the Michigan Association. Harvey & Delia Nakano from the Hawaii Association. Brian & Cathy Jones, Ed Wilson from the Lake Erie Association. Andrea Severns from Inland Northwest. Joanne Chinwah and Ralph Neighbors from the Arizona Association. Valerie Beesley form the South Carolina Association. They will receive Certificates from the National Office.

Roll call was done of the voting delegates for the 2006 Junior Olympic Track & Field Bids.

Baltimore, MD presented their bid for the Junior Olympic Track & Field Championships.

They were given fifteen minutes of presentation and fifteen minutes of question and answer.

Miami, FL presented their bid for the Junior Olympic Track & Field Championships.

They were given fifteen minutes of presentation and fifteen minutes of question and answer.

Detroit, MI presented their bid for the Junior Olympic Track & Field Championships.

They were given fifteen minutes of presentation and fifteen minutes of question and answer.

Roll call was called for the voting and ballots were handed out. The ballot committee went out to count the votes.

The Vote count was given for the 2006 Junior Olympics. Baltimore MD was awarded the bid with a count of 35. Detroit had 17. Miami had 12.

Session adjourned at 11:40 a.m.

FRIDAY, DECEMBER 3, 2004
SESSION FOUR

Meeting called to order at 12:40 p.m. Quorum present.

Linda Phelps and Glenn Fortune presented their report on the Youth Calendar through 2009.

Motion to accept the calendar. All in favor, motion passed.

On Youth Track & Field we have moved to a six-day schedule.

Motion to accept the Track & Field calendar and JO Track & Field calendar.

Motion passed.

Greensboro presented their bid for the 2006 Youth National Track & Field Meet.

They gave a fifteen minute presentation, and a fifteen minute question and answer.

Lisle, IL presented their bid for the 2006 Youth National Track & Field Meet.

They gave a fifteen minute presentation, and a fifteen minute question and answer.

Roll call was called for the voting and ballots were handed out. The ballot committee went out to count the votes.

The vote count was given for the 2006 Youth National Track & Field Meet. Greensboro, was awarded the bid with a count of 42. Illinois had a count of 16.

Report on upcoming events:

Pat Wilson reported that the Schamburg Cross Country Meet is ready to go.

Jessica Rupppel reported on Youth Athletics in Knoxville TN, 2005. Information will be up on the web site soon. There will be online registration.

Mary Watters reported on Indianapolis for Junior Olympics. IUPUI will be the facility for the 2005 meet. She thanked Robin Beamon for being their Administrative Assistant. Information will be on the web site soon.

Bob Kreutz and Lance Turley reported on the Cross Country Meet in Rhode Island 2005.

Everything is being put in order. Ron sent a written report in his absence.

Denise Smotherman reported on records. She handed out her report for the committees to review. She asked for a motion to approve. Motion carried.

John Wissler reported that the Youth Coaches held their meeting. He is President, Liza Mascarenas, Secretary and Larry Seifert, Treasurer. Their committee is a liason with the Youth Committee. Membership is $10.00 and you will receive a coach's patch. They will introduce legislation to have a vote in the Youth Committee. Coaches of the year are: Mid West, Larry Seifert, West, Robert King, South, Sam Smith.

Larry Seifert reported regarding the Regional Coordinators meeting. They will be having a youth web site. They are working on making it easier to download Youth forms off the web site.

Jim Duncan reported on the Youth qualifying standards. He gave a handout showing the standards. John Wissler made a motion that the events listed below be put into the actual performance standards. Motion carried. Lefty Martin mentioned that he did a study in Baltimore for the Youth and 53% did not meet the standards. Jim will revise the standard and get back to the committee. He will also make one for Junior Olympics.

Denise Smotherman reported that she has a correction on the Intermediate girls pole vault. It should be 12.3 or 3.74 m.

Linda Phelps reported again on the calendar. The Regional JO meets showed only one date. The reason this should be changed is that the airfares won't be good. Meet management is having a problem getting the entries done. Inez Finch made a motion that we eliminate the second set of dates. Starting in 2006. 28 for. 12 against. Linda will redo the calendar and present later.

Lionel Leach mentioned they had a World Youth meeting yesterday. One of their coaches has resigned. She will not be replaced. They are working on departure destinations. The meet will take place. There will be another meeting tomorrow to try and finalize.

Lionel introduced Lance Turley to speak regarding the hammer committee. They now have a web site. Hammer4JO@comcast.net. He will have something up on the USATF web site. Get in touch with Lance for any information. John Wissler would like to see better scheduling of the hammer event. We will have Shirley Crowe look into it.

The incident in Eugene was discussed by Lionel Leach. It was an unfortunate incident. The Youth Executive Board is handling it. Both teams were escorted out. Our legal department will be dealing with the two clubs involved. Arlina Dickerson would like us to show more policing of the athletes on the track. Dorothy Dawson made a motion that we take a positive action letting the clubs know what the consequences will be if they cause problems. The notification would be by letter. Harry Weaver has been passing out a paper on this very problem and has asked that we read it. Motion carried 31 in favor none opposed. The Youth Board will continue to look into the matter and come back with a report.

Kenny Emetic revisted a couple of rules. Item #93 will now cover Youth National and JO. Editorial only.

Item #82 has been rewritten to include Region 16, and add new paragraph to Rule 305.2

Motion made to accept. Discussion followed. A friendly amendment was made that Alaska and Hawaii entries will be sent to the Region that they are assigned to. Dodds will be sent directly to the JO National Meet host. 34 for. None against.

Pat Pretty passed out his report on coaching Level 1, Level 2, and level 3 schools.

There will be approximately 40 schools that will be held this year. After the first of the year there will be 4 DVD's available and the curriculum. You will get a password and then take the test on line. You must get 80%. There will be 200 questions. It will be on USATF web site the beginning of the year. The price will be $150-200. Florence Erickson, asked about having several people use the DVD. Pat said they are looking into this.

Pat Pretty then reported on the Combined events. The Decathlete's must bring in their poles the day before. In the high jump athletes are coming in really low and spending a lot of time sitting around. 103 at Youth and 25 more in Oregon .

Ken Ferguson on Law and Legislation. Page 2 BO8 was withdrawn. It refers to background check. He is concerned about what we are checking for. The check should concern sexual offences. This will probably come on the floor. Page 10 RO7 . Selection of officials for Youth Athletics and JO. The Officials committee wanted to have the final say in officials. This will not affect Youth Meets.

Bob Flint reported that the background check program has been going all around. Robin Beamon reported that at the Associations meet Jill Pilgrim advised them that each Association can do the program on there own. The cost is $1.75 per investigation and Florida will handle them for you. You will receive the report in 48 hours. Florida will track the program for a year and come back and report next year how the programs working. National Office's stand allowed Bob Flint and Robin to step in and handle under Youth. Robin will change one line and get it out to the Association Presidents and Youth chairs. It will also be in e-mail form. Call Robin's Secretary Kathy Alvarez and she will handle for you. Florida will handle for a least a year until the Associations learn how to do it.

Jim Duncan made the changes needed for standards and had Bob Kreutz pass them out.

John Wissler would like to have a clarification on our rules regarding the bidders being allowed to vote. John makes a motion that if a member of the presentation has a vote in this committee they should be allowed to vote on the bid. 33 for. None opposed. Motion carried.

John Wissler then brought up about the Zone reps being able to use the zone second to vote. He made a motion that if the Zone rep can't be here to vote that he can use his alternate to vote. 28 for. None opposed

The subject of standardizing what awards are given, was brought up by John Wissler. He made a motion to give awards to the top three teams in each age division, for boys and girls at our Youth National Meets. Discussion followed. 24 for. 5 opposed. Motion passed.

Robin Beamon would like our Youth chair to be in constant communication with Craig Masback and Jim Elias, so that we have some input into who is hired to replace Mark Springer. Lionel & Robin made a motion that our Chair, be able to give a recommendation to Craig Masback as to who is the Director of the next Grass Roots Program.

Lionel Leach made a motion that a letter to formalize this be sent to Craig Masback and Bill Roe. John Wissler would like to include that we did in the past make recommendations when Marty Weiss was replaced. 35 for, none opposed.

Harry Weaver spoke on the code of ethics that he passed out for our review. He would like us to come up with some ideas for revision and have adopted into our National By-laws. We need to stress behavior. We will have legal counsel review and follow through with it. We could consider putting into our Youth rule book.

Lionel Leach would like to let us know that we have created a web site called USATF YOUTH.ORG . Larry Seifert asked if the Regional Coordinators will be able to put information on. Lionel said that would be possible. They must get the news to him.

Meeting adjourned at 5:30 p.m.

SATURDAY, DECEMBER 4, 2004
SESSION FIVE

Meeting called to order at 2:00 p.m. Quorum present.

Alma Price presented a copy of her handout regarding USA Track & Field Anti-doping Campaign. This program deals with drug abuse regarding children. Mizofficial@yahoo.com

Cynthia Dole asked Bob Flint to pass out a survey of facilities for outside groups to use. They would like to compile a book of these facilities.

Member Services took over the meeting to handle the Voting for the Youth Board.

FOR CHAIRMAN
Bob Flint gave his presentation.
Linda Phelps gave her presentation.

Member Services handed out the ballots per the roll call.

Shirley Crowe reported that he went to the IAAF task force meeting this morning and the NTO (National Technical Official) and the ATO (Area Technical Official) would like to be able to come to the Youth Meets to oversee and evaluate. The ITO (International Technical Official) is also another division.

Member Services asked if the committee members would like a count of the vote. Yes 43. Those opposed, 8.

Bob Flint had 28 votes and Linda Phelps had 34 votes. Our new Chairman is Linda Phelps.

FOR EXECUTIVE VICE CHAIR
Robin Beamon gave her presentation.
Lionel Leach gave his presentation.

Robin Beamon 14 votes and Lionel Leach 47 votes. Lionel has been re-elected for Executive Vice Chair.

FOR EXECUTIVE CHAIR OF OPERATIONS
Glenn Fortune gave his presentation.
Sam Germany gave his presentation.
Bob Kreutz gave his presentation.

Pat Pretty reported that the Junior Commission is now age 16-19 and the World Youth is now age 15-16. If you have concerns call Duffy Mahoney at National Office. Darrell Hampton has advised us that it will go into effect in 2006.

Sam Germany had 29 votes, Bob Kreutz had 22 votes and Glen Fortune had 9 votes.
Since there was not a 50% majority there was a run off between Bob Kreutz and Sam Germany.

Bob Flint gave a clarification on the club fee of $100. It is for renewal clubs only. The deadline is May 1st.

Bob Kreutz had 25 and Sam Germany had 34 votes. Sam Germany is our new Executive Chair of Operations.

VICE CHAIR OF ADMINISTRATION
Dorothy Dawson was voted in by acclimation.

SECRETARY
Nancy Seifert gave her presentation.
Mary Watters gave her presentation.

World Youth staff announced: Head Coach, Darrell Hampton, Assistant Coaches Clifton McKenzie, Juan Plaza, William Valerie, John Kernan, Derrick Calhoun, Head Manager is Lionel Leach. Assistant Managers are: James Engel, Sonja Friend-Uhl, Carolyn Court, Robin Beamon.

Nancy Seifert received 42 votes and Mary Watters received 19. Nancy Seifert has been re-elected as Youth Secretary.

DELEGATES AT LARGE

Nominations were taken from the floor. They are Char Engelhardt, Roma Poole, Gloria Wright, Barbara Smith, Frosty Anderson, Liza Mascarenas, Mary Watters, Robin Beamon, William Valerie, Booker Woods, Rubin Carter.

Pat Pretty will get information for sure on the age specifications and when they will be implemented. He will wait for Bob Hersh to return from Helinski to get the correct information.

Only one Delegate received a majority. It was Frosty Anderson.
We will be voting for four additional delegates. Rubin Carter, Booker Woods, Roma Poole, Barbara Smith, Char Englerhardt.

The top four Delegates at Large that were voted in on the second ballot are Rubin Carter 44, Booker Woods, 37, Barbara Smith 37, Char Englehardt, 33.

We have a vacancy in the East Zone since Linda Phelps is the new Youth Chair. Lance Turley who was the alternate, will assume her responsibilities until the next election.

Meeting adjourned at 5:15 p.m.

Respectfully submitted by
Nancy Seifert, Youth National Secretary