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Agenda

subject to change

Friday, August 19
Noon - 5:00 p.m. Associations Executive Committee Meeting
6:30 - 9:00 Registration
7:00 - 9:00 Welcome Reception
Saturday, August 20
7:00 - 7:55 a.m. Breakfast Buffet - California Grill
8:00 - 9:00 Welcome
General Announcements
Introductions
9:00 - 10:30 How to Conduct an Efficient Meeting
  • Parliamentary Procedures
  • Roberts Rules of Order
  • Using Conference Calls
10:30 - 10:45 Morning Break
10:45 - 12:00 Successful Event Partnerships Working with:
  • Sports Commissions
  • Running Specialty Stores
  • Member Clubs
  • Road Races
  • Event Management Companies
12:00 p.m. - 1:15 p.m. Lunch - Awards for 2010 Outstanding Associations
1:15 - 2:15 Fundraising 101
  • Personal Donations
  • Grants
  • Sponsorship
  • Association Grant Program
2:15 - 3:15 Breakout 1 - Best Practices for Integrating Wheelchair Athletes Into Road Races
Breakout 2 - Email Communications - Introduction to New Email System for Associations
3:15 - 3:30 Afternoon Break
3:30 - 4:30 Proper Fiscal Management
  • Expense Reimbursement Policies
  • Non-profit fiscal responsibility
  • IRS (990) Filing & USATF requirements
  • Budgets
4:30 - 5:30 Region Meetings
5:30 Saturday Evening Social - Pier 39
Sunday, August 21
8:30 - 9:15 a.m. Dealing with Difficult People/Situations
9:15 - 10:15 The ABCs of Association Accreditation
  • History of Association Accreditation
  • Categories & Minimum Standards (Required and Other)
  • What does it take to obtain full accredited
  • Outstanding Associations Awards criteria
10:15 - 11:00 Association Communications
  • Website Management
  • Email Communications
  • Newsletters
  • Social Media
11:00 - 12:00 p.m. Potpourri
  • Outrun The Sun partnership
  • Club Championship Program update / Open Club XC Travel Stipend Program
  • Coaching Education update
  • USATF Logo Usage / Association Trademark License Agreement
Nike Hershey Garden of Life Chobani UCS Gatorade NCSA Phoenix KT St. Vincent Normatec