Athlete Representatives Newsletter
April 2008 Issue:
USATF National Office Relocates
USA Track & Field National Office relocated to a new office building within downtown Indianapolis as the demolition of the RCA Dome, USATF's home for the last 28 years, looms later this summer.
The new address for USATF is 132 East Washington St., Suite 800, Indianapolis, Indiana 46204. All staff phone numbers and fax numbers remain the same.
National Office Staff News
As you may know, USA Track & Field has named Bill Roe acting CEO, while the organization begins the search for a new CEO to replace Craig Masback who resigned in January. Roe will lead the office in day-to-day function along with a small transition team of National Office staff members. On April 8, Roe appointed Aron McGuire as the interim director of the Elite Athlete Department. McGuire, the Associate Director of National Teams, will serve as a point person for athletes, agents, volunteers and staff regarding the Elite Athlete Department as we move forward toward the 2008 U.S. Olympic Team Trials and ultimately a busy summer, until the position of EAD Director can be replaced.
Olympic Trials Housing Information
Please refer to www.eugene08.com for questions and procedures on housing at the Olympic Trials. The Eugene LOC can assist in housing for both agents and athletes.
USATF recommends that if you have not already begun to research and reserve rooms for the U.S. Olympic Team Trials - Track & Field, that you do some immediately. There are limited options for housing and USATF will not have access to spare rooms for agents to contact and book at the last minute.
Olympic Ambassadors Program - Eugene
USA Track & Field is pleased to announce that in partnership with the United States Olympic Committee (USOC) any track & field athletes named to the 2008 US Olympic Team will be able to complete a required USOC Olympic Ambassadors program in Eugene if they have not already completed their program requirement. Please keep this in consideration when you are booking competitions and travel for your athletes post-Olympic Trials.
The schedule dates of the day-long program are Tuesday, July 1 and Monday, July 7. Athletes who are named to the team following the first session of competition will be required to attend the session on July 1 and athletes from the second session will attend the July 7 meeting. USATF and the USOC are still finalizing the agreement that will cover the additional travel costs incurred to extend their stay (changes to flights and costs of additional hotel nights) in Eugene for the sessions on July 1 and July 7.
If you have any questions, please contact Sandy Snow at Sandy.Snow@usatf.org.
Olympic Trials Entry Process
Just a reminder that the entry process for the 2008 Olympic Trials is open. Many athletes have questioned the requirement of a photo and passport copy as part of the entry procedure. That requirement has been removed; thus athletes should be able to enter online very easily. We encourage your athletes to enter at their earliest convenience.
If athletes and agents wish to save some time at Packet Pick-up and the Credentialing Center when you arrive in Eugene, you may wish to submit a photo to the Eugene local organizing committee. If athletes have already sent a photo to USATF (for the pre-Olympic Games registration) those photos will be forwarded to the Eugene LOC for use on their credential.
Olympic Stadium Test Event in May
USATF has received information about a test event (China Athletics Open) that will be held in the National Stadium in Beijing on May 22-25, 2008. The National Stadium is the competition venue for Track & Field for the 2008 Olympic Games. Athletes that would like a chance to compete on the Olympic Games track prior to the Games may wish to enter the test event. Athletes must be entered by their federation, thus if you would like to participate in the test event, USATF will be glad to submit your entry however, funding is not available for this event. All expenses are the responsibility of the athlete. Prize money is not being offered. It is merely a test event that provides countries the opportunity to compete on the Olympic Track prior to the Games. All housing must be pre-paid for at time of entry and no refunds will be given. Athletes who wish to be entered in the meet must notify Sandy Snow at Sandy.Snow@usatf.org no later than April 15, 2008. Once entered athletes are expected to attend so please do not ask to be entered unless you are absolutely sure you will make the trip. Questions should be directed to Sandy at the above email address or at 770-330-6482.
The events to be contested are below:
Men: 100m, 200m, 400m, 800m , 1500m, 5000m, 10,000m, 110m Hurdles, 400m Hurdles, 3000m Steeplechase, 4x100m Relay, 4x400m Relay, Wheelchair Race, High Jump, Pole Vault, Long Jump, Triple Jump, Shot Put, Discus Throw, Hammer Throw, Javelin Throw, Wheelchair Throw, Decathlon
Women: 100m, 200m, 400m, 800m , 1500m, 5000m, 10,000m, 100m Hurdles, 400m Hurdles, 3000m Steeplechase, 4x100m Relay, 4x400m Relay, Wheelchair Race, High Jump, Pole Vault, Long Jump, Triple Jump, Shot Put, Discus Throw, Hammer Throw, Javelin Throw, Wheelchair Throw, Heptathlon
If you are interested in more details for this event, including the schedule of events, please contact Sandy Snow at Sandy.Snow@usatf.org.
Olympic Games Tickets Available
CoSport, the Official Ticket Sales Agent of several National Olympic Committees, will commence its final Phase III Ticket Sales for the 2008 Beijing Olympic Games on Monday 31st March 2008. Sales will be conducted only through the company's website at www.cosport.com, which we currently anticipate will be activated for live sales late afternoon U.S. EST time on Monday 31st March 2008.
CoSport is unable to announce ahead of time what allocation of tickets will be available for each event session. However, there will be no tickets available for the Opening or Closing Ceremonies, Swimming and some other oversubscribed events.
CoSport strongly recommends that persons interested in purchasing tickets familiarize themselves with their website and ticket sales process well before the sales phase commences. Please read carefully the "NEED TO KNOW: LIVE TICKET SALES" page and the full "Terms and Conditions of Sale" on their website, as these have changed for Phase III Ticket Sales.
The major changes to the Terms and Conditions are:
In addition to Olympic Games tickets, CoSport is continuing to sell hotel accommodations and hospitality packages. All information, including the competition schedule, venue information, event times and ticket prices, is available on the CoSport website (www.cosport.com). For any questions, please call CoSport at 1-877-45-RINGS (1-877-457-4647).
About CoSport and Jet Set Sports
CoSport is a leading provider of Olympic Games hospitality packages and event tickets to individual consumers. CoSport offers individual Olympic Games tickets and hospitality packages that include event tickets, accommodations and accredited ground transportation obtained directly through the Organizing Committees. Jet Set Sports, the parent company of CoSport, is a leading provider of Olympic Games hospitality packages and Olympic Games event tickets to corporate clientele. Since 1984, Jet Set Sports has provided clients with unparalleled hospitality experiences at Olympic Games through its VIP Hospitality Programs and Hospitality Management Services. For more information, please visit www.jetsetsports.com.
CoSport and Jet Set Sports are registered trademarks of Global Sports Consultants, LLC. All other names and trademarks are the properties of their respective owners.
USOC to offer Asthma Evaluations in Eugene
USATF is pleased to announce that Randy Wilber from the USOC, has graciously agreed to attend the first session of the U.S. Olympic Team Trials - Track & Field in Eugene to be available for prospective Olympians who may have respiratory problems or have concerns about the air quality in Beijing.
One of the major concern for potential Olympians is the air quality in China or if they will experience trouble breathing in Beijing. By now - most athletes, their coaches and athlete representatives are familiar with the Abbreviated Therapeutic Use Exemption (ATUE) that grants athletes who demonstrate a medical need for beta-2 agonists (i.e. inhaled asthma medications), to submit supporting medical documentation to the International Olympic Committee (IOC) for review and approval before they can use the medication. The requirements for the IOC are just a little stricter then the requirements for the IAAF, and it is our goal to ensure that all athletes that require use of beta-2 agonists to be approved and meet the IOC requirements for the Olympic Games.
Randy Wilber is an expert in this field and we are lucky to have him available to meet with athletes and discuss their symptoms and options. He will also be able to conduct the necessary testing on site in Eugene free of charge for athletes to provide them the supporting documents and test results that are required for the IOC.
We are still confirming times that Randy will have "office hours" at the athlete headquarter hotel - Hilton Eugene - but we have confirmed his dates - June 26-July 3. Please make your athletes aware of this service and encourage them to plan accordingly.
Missed Test Reminders
As the outdoor season gets into full swing - please remind your athletes who are eligible for USADA Out of Competition testing to regularly update USADA with changes to their whereabouts.
Athletes who accrue (3) missed tests in an 18 month period are subject to a penalty similar to a positive doping test. That sanction could be for a period of (2) years.
Athletes need to remember that traveling to a competition - NCAA Championships or USA Championships - is not considered an excuse for missing a test. Athletes are required to notify USADA whenever they travel to a competition, both domestically and internationally. The rule of thumb should be if your athlete cannot make it to their primary training location within (2) hours they should notify USADA of a change of plan.
USADA accepts the following forms of notification:
EMAIL - firstname.lastname@example.org (athletes should copy themselves on the email and keep an electronic folder with all email updates and USADA auto replies)
FAX - 719-785-2099 (athletes should print and keep the fax transmission form as proof if USADA does not receive the fax or misplaces it)
TEXT - email@example.com
The same can be said for any USATF athletes eligible for IAAF Out-of-Competition testing. Remember that the IAAF instructs testers not to call during an attempt. But by updating USADA - all U.S. athletes have granted permission for USADA to share whereabouts information with the IAAF Anti-Doping Staff.
Elite Athlete Health Insurance (EAHI)
Insurance coverage period: August 1st 2008 - June 2009 (immediately after U.S. Olympic Team Trials - Track & Field):
Slots will be offered to the following based on coverage period stated above:
Elite Athlete Health Insurance (EAHI) will be offered to those athletes who made the 2008 Olympic Team and are not already receiving EAHI.
Once athletes who qualify for an EAHI slot based on the above criteria have been offered EAHI, the remaining slots, if any, will be offered through an appeals process.
Athletes who have participated in the EAHI program in the previous months (January 1, 2008-July 31, 2008) but who no longer qualify for the coverage under the above-mentioned criteria may appeal to remain in the program. A written form is filled out by the athlete and turned in to the USATF Athlete Support Committee no later than July 16, 2008 by close of business 5:00 p.m. ET. The USATF Athlete Support Committee, which shall include a USOC Sport Partnership Team member, will make all decisions regarding participation in the EAHI program via meeting or conference call. All athletes who have submitted an appeal will be informed immediately after meeting/conference call whether their coverage has been extended through June 2009.
Post-Collegiate Scholarship Fund
USA Track and Field is proud to be building on the success of the Post-Collegiate Scholarship Fund (PCSF), which was launched in 2001. Last year, the PCSF distributed $100,000 in aide. The PCSAF fund was created to assist post-collegiate athletes who have completed their college eligibility but wish to continue their track & field career.
In order to receive funding from the PCSAF, an athlete must:
The USATF Athlete Support Committee and a member of the USOC Sport Partnership Team will be responsible for reviewing all PCSAF applications and for selecting the program's recipients and the amount of funding received. Funding will vary among recipients given that distributions are based upon an athlete's athletic ability as well as their "reported" financial need.
In addition, athletes will be required to attend an Educational Summit (Rookie Camp) featuring seminars on drug testing, life as an Elite Athlete, USOC/USATF support programs, and media training.
Applications for the 2008 Post Collegiate Special Assistance Fund will be available online at www.usatf.org in August 2008. Athletes who have questions about the application process can contact USATF's Melissa Beasley at 317-713-4650 or email her at Melissa.Beasley@usatf.org.
Changes to Athlete Representation
An athlete must submit in writing, to USATF, if they have obtained an agent or had a change in representation. USATF can not accept any other source as the official notification, the official notice must come from the athlete in question. If an athlete has any questions on how to notify USATF they can contact Kimberly Hicks at Kimberly.Hicks@usatf.org.
Athlete Payment Directive Forms
Athletes may chose to have a payment directive form on file with USATF. This form can be obtained by contacting Sariyu "Beka" Suggs. By submitting this form the athlete is notifying USATF on how to distribute prize money, to the agent or to the athlete. If an athlete has selected to have prize money paid to their agent, the agent must be registered with USATF. USATF can not make payments to athlete representatives that are not registered with the federation. A payment directive form must be completed by each athlete.
If your athletes already have a form on file with USATF - your athletes do not need to update the information unless there is a change to the directive.
If you have any questions about the directive forms - please contact Sariyu "Beka" Suggs at Sariyu.Suggs@usatf.org.
Authorized Athletes Representatives Seminar
Save the date!
In connection with the 2008 U.S. Olympic Team Trials - Track & Field, USATF will conduct a seminar for Authorized Athletes Representatives.
When: Tuesday, July 1, 2008
The time, location and agenda for the seminar are being finalized and will be posted on the USATF website in the coming days.