Team Leader Selection Procedures

As of June 1, 2006

These procedures are subject to the final approval of the USOC and are dependent on the number of coaches and additional officials allowed by the USOC in their final approval. All positions will not be filled if the USOC cuts the proposed staff numbers reflected in these documents.

1. What are the NGB prerequisites for Team Leader position (Attachment A):

• Ability to serve as head of delegation as described in USOC Team Leader job description
• Strong managerial skills
• Excellent communication skills
• Ability to serve as communication link between USATF and the USOC and IAAF
• Availability to attend all USOC administrative meetings and site visits
• National Office Staff with experience and proven ability leading international teams
• Ability to establish harmonious relationships with athletes and other team personnel with special consideration to gender and ethnicity
• Ability to handle crisis management situations as well as routine administrative duties
• Excellent working knowledge of USOC , IOC and IAAF structure and protocol
• Ability to work effectively with the USOC
• Ability to fulfill all duties and requirements of the USOC
• Available for entire duration of the Games

2. Describe the intended method of:
    
   1. Identifying the pool of candidates to be considered for Team Leader position
      
      USATF CEO in consultation with the High Performance Division Chair, and the Chair of the USATF AAC will identify the pool of candidates from National Office Staff members who have experience in leading international teams.
   2. Selecting candidates who fit the job description for Team Leader
      
      The CEO of USATF in consultation with the High Performance Division Chair, Mens/Womens Track and Field Chairs and the Chair of the USATF AAC will nominate the Team Leader to the USOC for final approval.

3. Removal of Team Leader:

Once the Team Leader Nomination is accepted by the USOC, the Team Leader is subject to the USOC Code of Conduct and Grievance Procedures.

4. Replacement of Team Leader:

In the event that the Nominated Team Leader is unable to perform the duties of Team Leader, for injury, illness, Code of Conduct violations or any other unforeseen circumstances that would result in the need to replace him/her, the replacement candidate must meet all of the criteria listed in #1 above.

5. Which NGB group/committee will make final:

1. Recommendation of the Team Leader?

The CEO of USATF in consultation with the High Performance Division Chair, Mens/Womens Track and Field Chairs and the Chair of the USATF AAC will recommend the Team Leaders

2. Approval for the Team Leader?

The CEO of USATF in consultation with the High Performance Division Chair, and the Chair of the USATF AAC will nominate the Team Leader to the USOC for final approval.

6. Conflict of Interest:

An individual who is an applicant for the Team Leader position and who is involved in the selection process shall recuse him or herself from any discussion or decision involving selection of the Team Leader.

7. Publicity/Distribution of Procedures:

The USOC approved selection procedures (complete and unaltered) will be posted/published by the NGB in the following locations and will include the USOC approval date:

1. NGB website: www.usatf.org
   The website information will be posted as soon as possible, but not more than 5 days following notice of approval by the USOC.
2. NGB Official Publication (if any): Elite Beat Magazine, Fast Forward Express
3. Other: Mailing to Association Presidents

ATTACHMENT A

Team Leader (position to be filled by a USATF National Office Staff member)

Before competition

• Communicates with USOC/IAAF regarding all Team matters
• Responsible for oversight of team processing at selection competitions
• Organizes team training camp with Head Coaches, Managers and Relay Coach
• Confirms and certify (if applicable) eligibility of athletes
• Submits team entries once approved by Head Coaches
• Works with Head Managers to ensure an efficient well run team per the Head Managers job description
• Develops with the Head Manager and other National Office staff all logistical and operational plans for the event

During competition

• Serves as communication link between USATF, USOC , IAAF, and LOC
• Coordinates credentialing of athletes and staff (with Head Managers)
• Communicates travel and logistics for team to Head Managers
• Ensures team uniform requirements are met with the help of the managerial staff
• Manages finances of team except petty cash
• Serves as a general resource to the team staff over any matters needing attention
• Oversees any disciplinary processes at the Olympic Games as dictated by the USATF Statement of Conditions and the USOC Code of Conduct

After competition

• Provides team staff with summary of athlete evaluations, pursuant to USATF Regulations
• Ensures reimbursement of out of pocket expenses to team staff
• Collects athlete evaluations
• Responsible for writing an after action report for the event and submitting it to the appropriate entities
• Settles any outstanding issues that were not resolved during the competition