PG Sports Complex,
Attendees: George Harris
(President); Larry N. Long (Vice President); Felix Rogers (Vice President); Jan
Price (Vice President); Martill Seymour (Secretary); Bill Price (Official
Chair); Tim Baker (Men’s T&F); Herb Nicholls (Membership); Thomas A. Jones
(Master Chair); Henry McCallum, Jr. (Youth Chair)
The PVA Executive Board meeting was called to order
at
Mr. Harris opened the meeting by noting that if there
was anyone present who felt that they cannot work in a confidence, then to let
him know. It was noted that all items
are not sensitive and do not have to be kept in confidence. Tim Baker, Men’s Track and Field, raise the
question regarding items that are not considered sensitive. Clarification was made that all deliberations
of the Executive Board, technically, should be placed on the web. It was noted that the Executive Board
Committee can “go in confidence” by a vote.
ITEM
ADDRESSED
George Harris addressed the Executive Board on two
items.
1)
Get prepared for
the upcoming convention in
2)
Approval of
expenditures for convention
It was noted that
registration and Hotel accommodations would be covered for the convention
It was also noted that $500
is allocated for the President to cover expenses while at the convention.
Motion was entered in favor
of approval of financial arrangements for the convention in
Also noted that the secretary
be point of contact to determine who and how many will be attending the
convention.
Tim Baker made motion that Ex
Board attends convention – it was also noted that 2 athletes and 2 coaches
should attend. The convention is
scheduled for 12/3 through 12/7.
George Harris indicated that
while at the convention, there would be a committee meeting on Thursday to
indicate where the committee will caucus.
It was also noted that PVA
had 14 voting slots.
ITEM ADDRESSED:
¨
Expenditures for
upcoming indoor meet
o
There are two
items for expenditures
§
Youth
Championship in March
§
Historical Black
Colleges meet
It was note that PVA had two
(2) dates that were let go because they did not have the connections with
clubs, schools and dates.
Tim Baker suggested a
national meet.
ITEM ADDRESSED:
Next Item on floor was
grievance.
Time Baker explained the
grievance motion that was on the floor:
(Motion is attached)
ITEM ADDRESSED:
Next Item on Agenda: 2004
o
o
Contract with
nationals
o
o
Equipment/personnel/security
and practice field included in contract
o
Access outside
stadium at adjacent parking lot for vendors
o
10 vendor spaces
allocated for national sponsors
o
Budgeting $60,00
for 2004 Event
o
Estimated 6000
entries max for 3 day program
o
Need 200
officials to rotate schedule
o
Minimum 10
hours/12 hour day
o
o
City of
o
Friday afternoon
designated for opening ceremony
ITEM ADDRESSED:
Last Item on Agenda
o
City of
o
Officials need to
be taken care of
o
PVA will take
care of official meals
Bill Price handed out
application for officials at next meeting
Jan Price indicated that she
is point of contact for vendors
Coach Henry McCallum
indicated that DC Redwings and Francis would coordinate program for 2004 event
Meeting adjourned at