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Mountain/Ultra/Trail 2006 Annual Meeting Minutes

Friday, December 1 from 12:00 PM-12:50 PM
Saturday, December 2 from 9:00 AM-11:50 AM and 2:00 PM-3:50 PM
Westin Hotel
Indianapolis, IN

Attendance: MUT Council: Nancy Hobbs, Chair; Roy Pirrung, Vice Chair; Ann Heaslett, exec committee; Anita Ortiz, exec committee; Will Graustein, CT; John TenBroeck, FL; Joyce Hodges-Hite, GA; Carl Grossbard, Long Island; Jim Garcia, New England; Bob Larsen, Southern CA (for Lorraine Gersitz); Paul Kirsch, Championship Chair; Ellen Miller, CO, Teva U.S. Mountain Running Team Manager – Women; Ian Seecof, IN; Tony Wayne, NC; Tom Cotner, Pacific NW; Jerry Crockett, OK, former LDR Division Chair; Chris McWatters, OK (youth chair);Tim Yanacheck, WI; Marlene Atwood, GA; Charles DesJardins, Masters LDR Executive Committee; Alex Cuozzo; Mickey Piscatelli (Women’s LDR Exec. Committee and Niagara Association for Mark Driscoll); Charlie Helton; Lena Hollman (NC for Bob Tice); Kent Hoffmeyer (LDR Chair MT); Bill Cobler, UT; Jimmy Freeman, Southern CA LDR Chair; Linda Barnhart, NE; Gary Morgan, Athlete; David Lawhorn, KY; Ken Robichaud, New England; Fred Finke, LDR Division Chair; Bill Roe, president USATF; Jim Estes, LDR Division Manager National Office; Dave Gwyn, Gulf; Jim Gilmer, Adirondack

Review and approval of minutes from ’05 meeting: Motion to approve minutes, second, unanimous.

Finances: The budget for the Mountain Ultra Trail Running Council will be same as in ’06, $4,500. Fred Finke announced that the LDR division would receive funding related to memberships in the amount of $12,000 to $15,000 to be split between cross country, mountain ultra trail, Women’s LDR, and Men’s LDR. A formula for distribution will be announced. The funds to be used for direct athlete support. Hobbs asked if a program like the NACAC Mountain Running Champs would qualify and Finke said it was the exact type of program that would qualify.

Flash Movie: Council member Kirsch showed a flash movie he created to promote the Teva U.S. Mountain Running Team and the U.S. Mountain Running program. The 12 minutes movie was a wonderful tribute to the program and the team. Kirsch offered to produce a similar version for the 100 km team and also will send copies of the movie on the mountain team to Jim Estes for placement on the website (once the movie is optimized for web) and to Hobbs for placement at

Fundraising: Hobbs reported that $15,000 has been already committed in cash for the mountain team with the newest sponsor Windermere Real Estate out of Teton Valley, WY. Julie Bryan, a past member of the team, has brought her company into our sponsorship program for 2007. Our sponsors for 2007 include Windermere, Teva, SportHill, FuelBelt, Inc., and 180s. We additionally work with some product sponsors. All of the funds for the team funnel through the American Trail Running Association (ATRA). The IAAF grant funds will be announced in January and will be in addition to the $15,000 and is estimated between $4,000 and $5,000 which is based on three factors: Economic need of the country; results in prior year’s World Trophy events (top junior and open placings fare the best); and distance traveled to competition (World Trophy). Hobbs reported that the competition for the WMRT in 2007 will be September 15-16 in Saillon, Switzerland preceded by the World Long Distance Challenge at the Jungfrau Marathon the weekend before and followed by the WMRA World Masters in Bludenz, Austria the weekend following the WMRT. At this year’s WMRA World Masters Simon Gutierrez finished first with fellow U.S. Team Members Andy Ames and Scott Elliott finishing well in the 40-45 year age groupings. A story on the event written by Ames appears in Trail Times, the quarterly newsletter for ATRA.

100 km World Cup: Assistant Team Manager Yanacheck reported that in Seoul, South Korea event this year on October 8 the teams fared well. With six women and five men (one withdrawal had four men racing). Howard Nippert had highest finish in fifth position for the men; women’s team finished fourth (they were defending champs from 2005) with the top four women setting PRs. Anne Lundblad was the top U.S. women’s finisher. Yanacheck has set up a 501(c) 3 not for profit corporation to raise funds for the team since USATF provides no monetary support. Hobbs requested that any and all donations be sent to the Fund for National Ultrarunning Teams, Inc., PO Box 1807, Madison, WI 53701-1807. Nippert is also a member of the MUT executive council and heads up the ultra task force. The selection criteria for the September 8 IAU World Cup to be hosted in Winschoten, The Netherlands, is posted at Team staff applications are available, contact Pirrung for details. One application has been received from Lin Gentling.

24 Hours Team: Pirrung reported that in 2006 the team competed in Taipei, Taiwan. The course was not good, but everything else was great including meals, transportation, and logistics. The men ran to a fifth place finish. The 2007 Worlds will be in Quebec, Canada July 27-28. Pirrung will serve as manager/team member. The American Ultrarunning Association (AUA) helps to fund and support this team.

Championship Bids: Bids to host 2007 and 2008 championships will be heard and voted on during tomorrow’s meeting. These bids include for 2007 (or as indicated in parenthesis) 50 km Road (’08, ’09); 50M Road and 50 M Trail (’07 and ’08); 100 km Masters Trail; 100M Trail; 100 km Road; 10 km Trail (’07 and ’08): Mountain (’07) and Teva U.S. Mountain Running Team selection races.

Meeting adjourned at approximately 12:55 p.m. to be resumed tomorrow.

Saturday, December 2 Session One

Meeting was recalled to order by Hobbs at 9:10 a.m. Random draw prizes were distributed to winners. SmartWool provided most of the prizes including socks, beanies, and shirts. All in attendance introduced themselves and their affiliation with USATF and/or MUT. A quorum was recognized for the vote to be official.

Championships: A review of the championship bids. Those already awarded in ’07 include Headlands 50 km Trail, Long Island 50 km Road; and Marathon Trail at Dupont Forrest. There was discussion as to what is important in a championship event with the consensus among other items to be prize money. The championships should be a win-win for both the athletes and the race directors. Bids were reviewed:

Mad City 100 km Saturday, April 7 at 6:30 a.m., Madison, WI (to coincide with sunrise).
A 10 km road loop with chip timing and splits at 5 km. Pirrung suggest the RD contact Badgerland Striders for support in terms of funding and volunteers. Anne Lundblad and Lin Gentling each wrote letters in support of the event as a championship. Motion to accept was seconded and unanimously approved.

Tussey MountainBack 50 Mile Road Saturday, October 20 Boalsburg, PA
Discussion about the course with 5000’ gain and mostly crushed gravel. Point to point loop staged near State College (home of Penn State University) with aid frequently and drop bags allowed. Event is supported by many former competitors including women’s champion Nikki Kimball and Pirrung. Comp entries provided to elites, accommodation provided for some. There is also a relay event. Motion to accept was seconded and unanimously approved.

Where’s Waldo 100 km Trail Saturday, August 18, Willamette, OR
Bid is for masters only with $4,200 prize money for masters (total of $5,000 prize money). Comp entries for several elites. Two miles dirt/gravel trail (remainder mostly single track). In 2002 when race started there were 15 finishers. In 2006 there were 42. There was a relay in 2007, but limited numbers now. Relay not happening for ’07. Requested that RD provide 10 spots for USATF members (5 Men/5 Women). Motion to accept was seconded and unanimously approved. (Motion with caveat that the spots are saved for 10 USATF members and prize money of $4,200 is dedicated to masters).

100 Mile Trail – Tahoe Rim Trail 100 Miler – July 21, Lake Tahoe, CA and Rocky Raccoon Feb 3 in Huntsville, TX
Neither race has prize money. Comp entries for past winners only. Aid every 3.5 miles; no housing at Rocky, home stays possible for elites in Tahoe. Very fast course at Rocky. At altitudes above 6,000 feet in Tahoe. Motion to accept Tahoe Rim was seconded and unanimously approved. (Motion with caveat that the spots are saved for 40 USATF members - 20 men/20 women and prize money provided for championships).

50 Mile Trail – White River 50 Mile Saturday, July 28
Bids for 2007 and 2008 were presented by Tom Cotner in the absence of Scott McCoubrey, Race Director. Nikki Kimball wrote endorsement for the race. Beautiful course with 17,000 of vertical gain and loss. Good Medical support and $7,500 in prize money dedicated to USATF championships. 20 complimentary entries, and housing. Flight for male and female winners provided. Venue is two hours from Seattle. USATF president Bill Roe has always been in attendance and provides finish line and announcing support. Pirrung felt that the race would attract a different group than the 100 Miler which is scheduled the week before (and is the same weekend as the 24 Hour World Cup in Canada). Motion to accept was seconded and unanimously approved.

50 km Road – 2008 and 2009 bid from Long Island Association – always first Sunday in March
Carl Grossbard presented the bid. Race hosted the championships in 2006 and will host again in 2007. Grossbard agreed to add mile markers at one and two miles per Dave Dunham’s request (via email).Will offer prize money and bonus for course records. Good aid and support. Pirrung attended in 2006 and enjoyed the race and course. Spot for drop bags provided out of the rain. Islip Airport is the best for (SW, US Air, Delta). The organizers will pick up runners at the airport. Motion to accept was seconded and unanimously approved.

Dupont Forest Trail Marathon – Sunday, October 14, 2007, Hendersonville, NC
The event was awarded the championships for two years (’06 and ’07) last year. There is a discrepancy about the course distance. Dave Dunham ran and mapped the course this past year and found it 1-2 miles short. The RD needs to either change the advertised distance, or make it longer. Kirsch will follow up with Greg Walker, race director.

Trail 10 km Champs – Northfield Mountain, Northfield, MA, June 11 and Steamboat Springs, CO on June 30
Both bidding for (’07 and ’08) For the Northfield bid, comp elite entries, $2000 cash/product support; primarily grassy trail, home stays for runners. For Steamboat complimentary entries, $5,000 prize money, sponsored by SmartWool, also bidding to host team selection race for Teva U.S. Mountain Running Team. At altitude being a concern for some athletes. Steamboat has expressed interested in hosting the 2009 World Mountain Trophy which would be the 25th annual Trophy. Athletes questioned whether transportation would be provided between Denver International Airport and Steamboat. Motion to accept Steamboat bid for ’07 and ’08 was seconded and unanimously approved. Kirsch was asked to check with RD about providing transport/shuttles from Denver for athletes.

Mountain Championships Sunday, June 24 – Cranmore – North Conway, NH
Event has been held for 27 years. The course is 2 – 5.1 km loops with elevation changes between 500 feet and 1200 feet. Event will be a New England regional championships event. Prizes and product valued at $950 and race director plans to secure $1000 in prize money alone. Comp entries. homestays provided. Event is one week following Mt Washington Road Race (June 16). Some athletes wondered why Mt Washington not bidding. It was stated that Mt Washington would bid in 2008 during an uphill only year (for World Trophy). Motion to accept Cranmore as the Mountain Championships was seconded and unanimously approved.

Selection Races for the Teva U.S. Mountain Running Team Discussion was centered on having the events mirror as closely the WMRT course. Cranmore selected as the first selection race (two men, one woman), Steamboat the second (two men, one woman), Mill Valley, CA (one man, one woman) (Chris Lundy to Race Direct and ATRA to provide insurance and support) as the final race pending forest service permits. Motion passed unanimously. If Mill Valley event does not secure permits there are other team selection possibilities including NACAC Mountain Championships in Canmore, Canada on July 28. All of the team selection races must have exposure/visibility for team sponsors at the events.

Saturday, December 2 Session Two

National Championship races and dates reviewed to open the meeting. Garcia provided copies of the dates and events for those in attendance. Liaisons (who do not have to be members of the MUT Council) were requested and appointed pending acceptance by designees. Long Island (Dave Dunham); 100 km Road (Lin Gentling), Mountain Champs (Rich Bolt/Dave Dunham), Steamboat 10 km (Nancy Hobbs, Ellen Miller), 100Miler (Chuck DesJardins); White River (Tom Cotner); Dupont Trail (Joyce Hodges-Hite); Tussey Mountain (Howard Nippert)

Ethics Discussion: Hobbs presented the ethics committee code which was in all packets for attendees. Details can be reviewed Online.

Committee Representatives from MUT were appointed as follows:
Associations – Ken Robichaud
Coaches Advisory and Officials – Ellen Miler
L & L and Rules – Jim Garcia
Records – Roy Pirrung (Andy Carr provides support as well)
Medical Services and Psychological Services – Dr. Ann Heaslett
Chair – Nancy Hobbs

Discussion followed in an open forum format. Topics ranged from race sanctioning and safety at events, to suggested dates for ’07 association championships. A discussion on hybrid courses (those with combination of trail and road, gravel, and single track), permitting events, and choosing trail and mountain race venues.

Minutes taken by Ellen Miller and Ann Heaslett with feedback from all in attendance at the meetings.





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