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Minutes

Men's Long Distance Running Executive Committee
December 17, 2008 (Conducted by teleconference)

Members Present: Glenn Latimer (Chair), Dan Browne (Vice Chair), Mark Winitz (Secretary), Fasil Bizuneh, Peter Gilmore, Chris Graff, Nate Jenkins, Max King, Bob Latham, James Li, David Martin, Brian Mastel, Ed Moran, Carey Pinkowski, Bob Sevene, Scott Simmons, Tomy Sitton, Allan Steinfeld, John Tope (A quorum was present.)

Members Absent: Philip Greenwald (Treasurer), Matt Gabrielson, Matt Gonzales, Creigh Kelley, Ed Torres, Todd Williams.

The meeting was called to order by Committee Chair Glenn Latimer at 8:03 p.m. (Eastern Standard Time).

  1. Welcome New Members - Glenn Latimer Glenn introduced new Menís LDR Executive Committee members Dr. James Li and Carey Pinkowski.
  2. Roll Call - Mark Winitz Mark conducted a roll call of conference call attendees. A quorum was present to conduct business.
  3. Review of Annual Convention
    1.  Restructuring and Elections
      Glenn reported that the restructuring process for USATF went well, and will result in a more business-like approach for the organization. The new Board of Directors should be in place by the end of February. Glenn expressed confidence in Stephanie Hightowerís abilities to serve as USATFís new President.
      As an aside, Glenn pointed out that Mark Winitz brought to his attention the need to update the Menís LDR Committeeís Operating Procedures, which were last revised in December 1998. Among other items specified in the current procedures, the term of the Menís LDR Chair, and the number of Executive Committee members are incongruent with current actual practices by the committee. Mark will take a first cut at revisions and send them to the Executive Committee for review, with a target of December 2009 to have the revised procedures voted upon and approved by the MLDR General Committee at the 2009 USATF Annual Meeting.
    2.  National Championships
      Bob Latham reported that the total, combined prize purse for 2009 U.S. Menís LDR National Road Championships could be in excess of $400,000, which he said was most likely the biggest purse in a non-Olympic year. Bob then reviewed the Championship schedule as approved by the MLDR Committee in Reno. This schedule will be posted on the Menís LDR Committeeís pages of the USATF web site at:   www.usatf.org/about/committees/LongDistanceRunning/MensLDR/  
    3.  USA Team Leaders 2009 and 2010
      Glenn reported that the following Team Leaders will lead U.S. menís teams in international road race competitions: 2009 Chiba International Ekiden (Japan): Bob Latham, 2009 IAAF World Half Marathon Championship (England): Glenn Latimer; 2010 IAAF World Half Marathon Championship (China): James Li.  
    4.  Housekeeping - expense reports with receipts
      Glenn reminded Executive Committee members to send to him their completed Request for Expense Reimbursement reports, including receipts, for the 2008 Annual Meeting for approval and submission to the national office. All reimbursement requests must be in the national office by January 31.  
    5.  Rules Changes
      With Rules Committee rep Phil Greenwald absent, Glenn reported the major amendments to USATF Rules approved in Reno which affect LDR: (1) Starting on January 1, 2009 U.S. athletes setting a U.S. record at standard road distances will need to pass a drug test per WADA protocols for the record to be ratified, (2) Starting on January 1, 2008, the Games Committee of a USATF sanctioned LDR event may decide to allow the use of portable electronic devices not capable of receiving communications (MP3 players, etc.) by participants in their event, but these devices will not be allowed for participants competing for awards in USATF Championships (Association, Regional, and National).  
    6. Athletes on MLDR Executive Committee - Dan Browne, Vice Chair
      Dan reported that all the athletes currently on the MLDR Executive Committee have decided to continue on the committee.  
    7. 2012 Menís Olympic Trials Marathon Selection Process
      Glenn made the report in the absence of Jim Estes (MLDR National Office Liaison). RFP's will go out in Spring, '09. A MLDR subcommittee, including 50% athletes, will review the proposals/bids. A selection will be made and forwarded to Fred Finke, which will, in turn, go the National Office/CEO for approval. A preliminary target for announcing the host/site is summer, 2009.  
      Glenn reported that having the 2008 Menís Marathon Trials ďearlyĒ (November, í08) was generally considered favorable.   Brian Mastel asked if the USOC will be awarding funds to the bid winner. Glenn thought they put a little money into the Marathon Trials, but most of the funding for the event comes from the host/organizers (typically, about $250K).  
    8. Annual Awards Process - Mark Winitz
      Mark reported that a new process was used to select MLDR annual award winners in 2008. An Awards Subcommittee (composed of Brian Mastel, Jim Peterson, Tomy Sitton, and Mark Winitz-Subcommittee Chair) reviewed nominees for the four annual awards, which were solicited from MLDR Executive Committee members. Award elections were then conducted via e-mail (with each member of the MLDR General Committee eligible to vote) before the Annual Meeting. The new process went well, resulting to a very good slate of nominees and award winners.
  4. Other Business David Martin inquired how the U.S. menís marathon team will be selected for the 2009 World Championships in Athletics in Berlin. Glenn summarized: (1) Two from the top three at the 2008 Twin Cities Marathon (U.S. Menís Marathon Championship) who ran under 2:18:00 were selected (Fernando Cabada and Matt Gabrielson); (2) The additional three slots will then be offered from a U.S. menís top times list covering the period from the 2007 U.S. Menís Olympic Marathon Trials (November 3, 2007) through April 26, 2009.
  5. Adjourn Glenn adjourned the meeting at 8:32 p.m. Eastern time.
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