First and foremost, I want to wish you all a successful and
productive New Year. I feel very optimistic that 2013 will
produce some great opportunities for the growth of our sport and
the growth of our associations.
It's been just a few short weeks since we met in Daytona Beach
to conduct the business of the organization. We came away
with good information to bring back to our members. For
those of you who were not able to attend the annual meeting in
December, here are some brief highlights:
President Stephanie Hightower was elected for another term.
Past President Bill Roe was elected LDR Chair.
The 2013 Annual Meeting will be held in Indianapolis. In
2014, it will be in Anaheim, CA, followed by Houston, TX in
The 2013 Association Workshop will be held in Indianapolis.
The South Carolina Association was successful in their bid
for the 2014 National JO Cross Country Championships in
Myrtle Beach, SC.
The North Carolina Association was successful in their bid
for the 2015 National Masters Track and Field Indoor
Championships in Winston-Salem, NC.
The Associations Accreditation Taskforce has revised
accreditation standards, streamlining them from 19 standards to
10. In summary, they are:
- Individual Members - 20 per
100,000 population, and a minimum of 400 members.
- Clubs/Organizations - 50% of
total membership, and a minimum of 12 clubs.
- Sanctions - 1 per 100,000
population with a minimum of at least 20.
- Championships - the addition of
three distances for LDR
5k to 5,000m, 10k to 10,000m, 20K to marathon. Also required
& Field -
Youth, Men/Women, Masters, Race Walk, and Cross
Youth, Men/Women and Masters.
- Officials - 30 under 1 million
population, 50 otherwise. Officials must be USATF members.
- Solvency - positive net worth.
Also need to have a 6 month reserve.
- Communication - website and
newsletter. Communicate at least 2 times per year - at least
90 days apart. Content must address all sports.
- Documents required: 990 form,
Bylaws, Association Annual Meeting Minutes, organic
- Representation - Attendance at
AEC meetings at Associations Workshops every year. Delegates
- a minimum of (8) to the annual meeting every year. The
accreditations committee will review any hardship cases.
- Coaches Education - 1 school
each 4-year Olympiad.
Accreditation cycles will be on an annual basis. These
standards were presented to attendees at one of the workshops
that the Associations Committee held at the annual meeting.
Associations Manual Update
Revising the Associations Manual has been a concerted effort
across many individuals over the last several months. The
effort, led by Bill Roe, will result in the Association Manual
being posted online in the Associations Resource Center (ARC) at
usatf.org. The manual is a living document and will be
posted in numbered sections that can be updated separately.
It will be a good reference guide for all Associations to use.
Stay tuned for a roll out date.
This was the second workshop that was conducted by the AEC at
the annual meeting in Daytona Beach. There is concern that
Associations are not applying for annual Association grants.
Association grant money was originally established at $25,000
per year; however it has decreased over
the years due to fewer associations applying for the grants.
This session was a primer on how to develop a grant request and
it was very informative. A maximum of $2,000 is available for
each grant and the monies must be used to improve levels of
service or elevate levels of service within an association. May
31st is the deadline for submittals this year. More to
come on this - we are going to push for associations to take
advantage of these grants.
Club Registrations are now online - just a few wrinkles. Online
Sanctions will go online after UAT items are addressed. The
Sanctions Taskforce will also be working with Jill Greer to
review the online sanction reimbursement reports to ensure that
the information Associations need is clearly represented in the
The AEC Committee has established this position to ensure that
grievances are handled in a timely manner. Scott Erwin has been
appointed in this role and will be a valuable advisor to
the Associations. Please ensure that you are familiar with the
grievance process as detailed in your bylaws. Please
ensure that your regional representative is also engaged.
Karen Krsak has retained her position as AEC Chair. Jim McKee
and Marlene Atwood were elected as Vice Chairs. This is a four
year term. Jim will handle the Association workshops each year
and I (Marlene Atwood) will oversee the regional rep program.
What does this new position mean? It means that I will be
assuming new responsibilities and that I will be appointing a
new Southeast Region Rep. More information to follow.
Finally, I would like to congratulate our 2012 Southeast Region
Volunteers of the Year. Please read on for all volunteers
recognized at the annual meeting in Daytona Beach.
USATF Southeast Region Representative