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Timing, Scoring and Results Requirements for Cross Country

The Masters LDR Championships Coordinator will prepare Timing, Scoring and Results Requirements for each Championship event. He will tailor the instructions to include the specific details regarding your championship event. These will be not posted on the USATF event webpage. This document should be shared with your Timing Services provider well before the event. Please note that the use of a separate side-scan finish line camera (e.g., a Lynx camera not just Identi-Lynx) is mandatory for all USATF Masters LDR Championships. Some timing companies do not own such equipment and will have to subcontract this portion of their timing responsibilities.

Below is a GENERIC Timing, Scoring and Results Requirements document for Cross Country.

2014 USA Masters xx km Cross Country Championships
Date of Event      Location

Timing, Scoring and Results Requirements

  1. Schedule

List start times of all races.
Start - Masters xx km – xx:xx a.m.

Results must be reviewed by the Championship Referee before posting.
As soon as possible after each race – after review by the Referee - please post the Overall race results (Results printout #1 – see below) and Team results (Results printout #2 – see below). There is a one hour protest period that begins when results are posted, so it is important to get these posted quickly.

Awards Ceremony – list location and approx. time
 

  1. Format of Results

Results may be combined into fewer forms at the discretion of the timing company after consultation with the USATF Masters LDR Championships Coordinator. Please include only the USATF Master Championship runners in these printouts. NON-CITIZENS, who are USATF members, are allowed to enter and compete in Masters LDR XC Championships. However, they may not score for a team or win any USATF awards or USATF prize money. They should be included in the results as “guest” athletes but they should be identified in some way as non-scorers. They may be affiliated with a USATF member club but may not be included as a member of a scoring team. Care must be taken to identify these non-citizen athletes in any results that may be used for the awards presentation.

In order to provide consistent championship results for media and promotions, the timing company should use the following format:

Overall Place/Name/Bib#/USATF Club/City/Age/Time/Age-grade percent

Ages should be single-year ages and not date of birth.
If a runner is not affiliated with a USATF Club, then they should be listed as “Unattached”.

  1. Results Printouts

In addition to copies of results posted on site and copies requested by the Local Organizing Committee (LOC), one copy of each of the following results shall be made available to Championship Referee and to the USATF Masters LDR Race Liaison:

  1. Result Printout #1 = Overall Order of Finish

Printout #1 should be sorted by overall place in the race and include:
Overall Place/Name/Bib#/USATF Club/City/Age/Time/
This should be posted as soon as possible after review by the Championship Referee.
Result Printout #2 = Team Scoring

  1. Printout #2 should be sorted by Team Place within the division and include:

‚ÄčAll declared finishers of all complete teams with:
Place in Division/Overall Place/Name/Bib#/USATF Club/City/Age/Time/


Masters Men’s races Team Scoring for each division as follows:
Men’s 40+ Division - maximum of nine runners declared, score five
Men’s 50+ Division - maximum of nine runners declared, score five
Men’s 60+ Division - maximum of nine runners declared, score five
Men’s 70+ Division - maximum of five runners declared, score three
Men’s 80+ Division - maximum of five runners declared, score three

Each Age division must be scored separately by place.
Declared teams in each division shall be scored separately by total team points.
A maximum of 9 runners may be declared to represent each team with 5 scoring and 4 to displace for the Master Men’s 40+, Master Men’s 50+ and Master Men’s 60+ team divisions only.
A maximum of 5 runners may be declared to represent each team with 3 scoring and 2 to displace for the Master Men’s 70+ and Master Men’s 80+ team divisions.
A runner may only be listed on a single team roster.
Score only teams with at least 5 finishers for the Master Men’s 40+, Master Men’s 50+ and Master Men’s 60+ team divisions.
Score only teams with at least 3 finishers for the Master Men’s 70+ and Master Men’s 80+ team divisions.
All runners on incomplete teams, runners on teams in other divisions and all unattached runners shall not be included or counted in the team scoring for a division.
In order to score for a team, a runner must be declared on the official team roster.

Masters Women’s race Team Scoring as follows:
Women’s 40+ Division - maximum of five runners, score three
Women’s 50+ Division - maximum of five runners, score three
Women’s 60+ Division - maximum of five runners, score three
Women’s 70+ Division - maximum of five runners, score three
Women’s 80+ Division - maximum of five runners, score three

Each Age divisions must be scored separately by place.
Declared teams in each division shall be scored separately by total team points.
A maximum of 5 runners may be declared to represent each team with 3 scoring and 2 to displace for all Master women’s team divisions.
A runner may only be listed on a single team roster.
Score only teams with at least 3 finishers.
All runners on incomplete teams, runners on teams in other divisions and all unattached runners shall not be included or counted in the team scoring for a division.
In order to score for a team, a runner must be declared on the official team roster.

Special Note on Team Scoring: It is not unusual for a M40+ or W40+ team to have a declared runner who is age 50 or older. These older runners may score on a younger team if they have been declared on that team. Remember, a runner may only be declared for one team. These older runners on younger age division teams will still be included in their own 5-year age group for individual awards.

  1. Result Printout #3 = 5-Year Age Groups for awarding Championship medals:
Print-Out #3 should be sorted by 5-year age divisions beginning at 40-44 and continuing to the 5-year age division of the oldest runner in the race. Please include:

Place in Age Group/Overall Place/Name/Bib#/USATFClub/City/Age/Time/

  1. Result Print-Out #4 = Age-Graded Results

Print-Out #4 should be sorted by the age-graded percent with separate printouts for each gender and shall include: Overall Place/Name/Bib#/USATFClub/City/Age/Time/Age-grade percent.
Please age-grade results for all runners using the new 2010 WMA/USATF Age-Graded tables. Contact your software/timing system manufacturer to be sure that your software has the latest version of the age-grading tables. The Masters LDR Championships Coordinator and the Masters LDR Race Liaison can assist you in obtaining the correct tables.
Please list all finishers in order by age-graded Performance Level Percentage (PLP) rounded to one-hundredth (1/100) of a percent.
Please use the Percent, do not use the adjusted time age-grading for these result print-outs.

WARNINGS:

• If a runner is not affiliated with a USATF Club, then they should be listed as “Unattached” in the “USATF Club” column.
• PLEASE USE GUN TIMES FOR ALL RESULTS. DO NOT USE NET TIMES.
• USATF “official” times should always be rounded and reported to the next longer full second.
• Non-US citizens may not score for a Master team nor win Master individual awards. They may compete in the Master race and be listed in the results.
All non-US citizens will be identified in the entry download for the Master Championship race.
• Please maintain written documentation of any and all requests for team roster changes using the official team declaration form.
Team roster changes must be approved by the USATF Masters LDR Championships Referee.


Timing considerations

• NON-CITIZENS, who are USATF members, are allowed to enter and compete in Masters LDR Championships. However, they may not score for a team or win any USATF awards or USATF prize money. They may be included in the results as “guest” athletes. They may be affiliated with a USATF member club but may not be included as a member of a scoring team. Care must be taken to identify these non-citizen athletes in any results that may be used for the awards presentation.
Photo Timing System – Per USATF rules, when prize money is involve, the use at the finish line of a digital side scan camera timing system, such as a Finish Lynx camera, is mandatory.
• Finish line transponder timing mat shall be placed so that the edge of the mat closest to the approaching runners is the finish line. Back-up mat – any additional or back-up mats shall be placed beyond the finish line.
• USATF “official” times should always be rounded to the next longer full second in LDR Championship events. Always use these rounded “official” times in any and all further calculations (i.e., age grading). The rule of thumb should be “round then calculate”. Unfortunately, some current timing software programs are using the raw data time from transponder timing systems to calculate age graded results. This creates a situation where the age grading digits are more significant than the original data. This may be unavoidable at this time.
• While the Competition Rules allow times to be published to 1/10th of a second to illustrate time differences between finishers, it is suggested that this exception be reserved only for instances where 2 or more runners would be listed with the same times rounded to the full second. Publishing these times to the nearest 1/10th of a second can demonstrate and delineate place differences. Thus, the timer is demonstrating that the runners involved are not tied in place even though they may have the same “official time” (i.e., rounded to the nearest full second). Remember, only times rounded to the full second are considered “official” in USATF LDR non-stadia events (i.e., road races and cross country races).
• Net times, defined as the elapsed time between an individual’s transponder generated starting and finish times, shall not be used for any purpose other than USATF Masters LDR records.
Net times should not appear on the results for USATF LDR Championship events unless necessary to reference a possible USATF Masters LDR record setting performance.
• Net times should not be used for determining award winners.

Questions should be directed to USATF Masters LDR Championships Coordinator:
Bill Quinlisk at billqxc@verizon.net
USATF Masters Long Distance Running Committee, Championships Coordinator
or to the Masters LDR Race Liaison.

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