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Technical Instructions

The Masters LDR Championships Coordinator will prepare Technical Instructions for each Championship event. He will tailor the instructions to include the specific details regarding your championship event. These will be posted on the USATF event webpage. Copies should be made available for athletes, coaches and officials attending the Technical Meeting prior to the race. The Technical Meeting will be run by the Masters LDR Race Liaison and the Masters Championship Referee in conjunction with the event director and representatives from the LOC.

Below is a GENERIC TECHNICAL INSTRUCTIONS document.
 
Runners competing in the 20xx USA Masters xx km Championships on –insert date- should be aware of the following points of emphasis.  Competitors who fail to comply with these and other applicable USATF Rules of Competition risk possible disqualification.
 
There will be a Technical Meeting scheduled for –insert date/time/location-
Questions should be directed to the Championship Referee.

  1. The Race Course.  The course map is available online and at packet pick-up. The course is the roadway between its edges and curbs. Please follow directions of course marshals and any road cones. Insert link location for course map.
  2. Cutting the Course.  Any competitor who has been found by the Referee to have gained an unfair advantage by receiving assistance or by intentionally shortening the route of the race (“cutting the course”) shall be immediately disqualified. 
  3. Illegal Assistance.  Anyone found to have received illegal assistance is subject to disqualification.  “Assistance” is the conveying of advice, information or direct help to an athlete by any means, including a technical device. It also includes pacing in running or walking events by persons not participating in the event, by competitors lapped or about to be lapped, or by any kind of technical device. The use of wireless devices (I-pods, etc…) is not permitted. Competitors may carry or wear articles of personal equipment such as wrist chronometers and heart-rate monitors. Verbal or other communication, without the use of any technical device, from an individual not on the course shall not be considered assistance. Pacesetting, by a person entered in an event as an officially designated pacesetter, is permissible. There are no designated pacesetters for this event.
  4. Competition Front Bib Numbers/Timing Tag and Age/Gender “Back” Numbers. Competition bib numbers must be pinned on the front of the outermost layer of clothing that you will be wearing in the race. They should not be folded or cut. 

The timing antennae or “B” tag is a part of the bib number and is disposable after the race. OR
The timing antennae or “D” tag should be affixed to your shoe per instructions. Loop the “D” tag; do not squash it. It is disposable after the race.

All Masters entered in the USA Masters xx km Championships must also wear an age/gender “back” number pinned to the back of the outermost layer of clothing that they are wearing in the race. Please use 4 pins to affix the “back” number in such a manner that it is visible to any runner behind them and will not flip up. Any competitor failing to wear a competition bib number on the front and a visible age/gender “back” number will be subject to disqualification. If your packet is lacking a “back” number, extras will be made available at packet pick-up and at the start line.

  1. Start Time.  Each competitor is responsible for knowing the starting time of–insert time-.  All competitors are responsible for being at the starting line at the appointed time with their competition bib number and age/gender “back” number properly affixed. USA Masters Championship runners are welcome at the front of the start line.
  2. Host Hotel. INFO NEEDED
  3. Packet Pick-up. Race packets will be available on INFO NEEDED
  4. If you plan on participating in the USA Master xx km Championships, you must register online at INFO NEEDED no later than INFO NEEDED.
​  NOTE: There is no championship day-of-race registration available. 
  1. Parking. INFO NEEDED
  2. Shuttle from Host Hotel to Airport. INFO NEEDED
  3. Start Details.  The Master Championship portion of the xx km will start promptly at INFO NEEDED. Teams must report to the Clerk at the starting line to verify their team uniforms. All runners will be checked for proper front bib and back numbers prior to the start. There will be a two-command start: “On your marks” followed by the firing of the starter’s pistol signaling the start of the race. All awards are based on “gun time”. Net times may only be used for record purposes.
  4. No false start.  False starts will not be recalled. Runners who false start are subject to disqualification.
  5. Withdrawal for medical reasons.  A competitor must retire from the race immediately if directed to do so by a duly authorized official of the race or by an appropriately identified member of the race medical staff.
  6. EligibilityAll Master athletes must be citizens of the United States and eligible to represent the United States in international competition to be eligible for USATF medals and prize money.  In addition, all athletes entered and competing in the 20xx USA Masters xx km Championship are required to have a 20xx USATF membership card.
  7. Awards Ceremony. INFO NEEDED
  8. Race Day Registration. There will be no USATF championship race day registration.
  9. Results. Results will be posted INFO NEEDED. See the Masters Championship Referee if there are any problems/omissions. There is a one hour protest period once results have been posted.
  10. Eligibility
 

Clubs (if team scoring)

  • All clubs must be registered with USATF for 20xx. Please submit your club application to your local Association office.
  • Only teams consisting of duly accredited representatives of a member club shall be eligible to score as a team.
  • All athletes entering as part of a club must be affiliated with that club as part of their USATF online membership profile (an athlete's current affiliation can be viewed in his/her membership profile and as part of the online entry process) and meet the requirements of USATF Competition Rule 341.8. Athletes wishing to change affiliations can make such a request through their local Association (note that this request must be made by the athlete--see Regulation 4 in the USATF Governance Manual, Section III).
  • The formation of club teams must meet all of the parameters as noted in Regulations 4 and 6 in the USATF Governance Manual, Section III and the USATF Rules of Competition, specifically Rule 341.8. This will be strictly enforced.
  • Pursuant to Rule 341.8, Master Teams shall represent current member clubs of USATF, verified through the national office. USATF Association, Regional, or National “all-star” teams are not eligible to compete in Masters Long Distance Running Team competition. Team members shall be affiliated with the club they are representing on their USATF membership record prior to entering the competition. Only one athlete per team (i.e., Club M50+ team) who is a non-resident member of an Association is eligible to compete for a team in that Association.

All USA Master xx km Championship Entrants

  • All athletes must be U.S. citizens (with the exception of Master athletes, who may also be resident aliens).
  • All athletes must be 20xx members of USATF in good standing. USATF memberships may be purchased online, through your local Association Office, or by calling the USATF National Office at 317-713-4665.
  • Athletes will not be permitted to compete unless they have a 20xx USATF membership and completed the entry process.
  • Club affiliation: Athletes must be bona fide members of a 20xx USATF club in order to represent a club and score team points. All athletes entering as part of a club must be affiliated with that club as part of their USATF membership (an athlete's current affiliation can be viewed in his/her membership profile and as part of the online entry process). Athletes wishing to change affiliations can make such a request through their local Association (note that this request must be made by the athlete--see Regulation 4 in the USATF Governance Manual, Section III).
  • Sponsor Affiliation: In addition to a club affiliation, athletes are able to represent one (1) corporate sponsor. This corporate sponsor must be a registered USATF Corporate Member and be part of the athlete's membership profile. Corporate Membership applications can be obtained by sending an e-mail to membership@usatf.org. All sponsor affiliations must be finalized by close of entries. No sponsor changes will be accepted after this date for the Championships.
  • Unattached athletes are encouraged to join a local club or create a new club. Contact your local Association for information on starting your own club. "Unattached/Non-Scoring" athletes (those athletes not with a registered USATF club) may participate but will not be factored into team scores.
  • Unless your date of birth/age has already been verified according to your USATF online membership profile, all entries must be accompanied by a copy of a legal document (passport or birth certificate) in order to verify date of birth and citizenship. If you have a valid passport at the time of entry, please use a copy of the information page of your passport as verification of citizenship and birth date. These copies will not be returned. You must FAX the copy of your passport or birth certificate, with your membership number, event, and championships name ("USA Masters xx km Championships") written in it to: USATF National Office at 317-261-0514 no later than 5 days prior to the event (insert date/time).
  • There are no performance standards to participate.
  • USATF member athletes who are citizens of the United States or resident aliens are eligible to compete in these Championships. However, only U.S. citizens may score for a team or win championship awards. Prize money is available for U.S. citizens only, per USATF Championship rules.
  • Athletes must be 40 years or older on the day of competition.
  • All master athletes must wear an age/gender “back” number showing age division. Runners competing without back numbers will be subject to disqualification.
  1. Masters Team Scoring. Masters Teams for all Road Race Championships shall be scored by time as follows:

The team score shall be the aggregate official time of the scoring members. The team with the lowest aggregate time is the team winner. Team divisions for both Master Men and Master Women are: 40+, 50+, 60+, 70+ and 80+. All Master Teams – three (3) individuals shall score with a maximum of five (5) individuals declared per team. Each age division shall be scored separately by adding the official times of the top 3 declared team finishers. A runner may only be listed on a single team roster. We will score only complete teams.
USATF Rules indicate that when scoring by time:

(a) If a team fails to finish with a complete scoring team (i.e., less than 3 finishers), then that team shall not be scored. However, the team members who do finish shall be counted as individuals in the race results and shall be eligible to win individual awards.

(b) Ties between two or more teams within a division shall be resolved by determining which team wins the most one-on-one match-ups among their 3 scoring members, comparing first runner to first runner, second to second and third to third. The team that has more wins in these one-on-one match-ups will be awarded the higher place.

Masters Team Scoring. Masters Teams for all Cross Country Championships shall be scored by place as follows: 

Each division shall be scored separately by places of the top 3 or 5 team finishers respective of the division (see chart below). 

Division
# Score
# Declare
# Enter
Men 40+
5
9
unlimited
Men 50+
5
9
unlimited
Men 60+
5
9
unlimited
Men 70+
3
5
unlimited
Men 80+
3
5
unlimited
Women 40+
3
5
unlimited
Women 50+
3
5
unlimited
Women 60+
3
5
unlimited
Women 70+
3
5
unlimited
Women 80+
3
5
unlimited
 

USATF Rules indicate that when scoring by place:
The team score shall be the total of the finishing positions of the scoring members. The team with the lowest total points is the team winner.
Runners of incomplete teams, team entries not declared eligible for team scoring, and unattached or individual competitors will be eliminated from team scoring. Non-scoring declared members of complete teams shall retain their finishing positions and thereby displace other runners.
When separate competitions are conducted simultaneously, each shall be scored independently. Runners on teams not eligible for a given competition will be eliminated from team scoring in that competition.
In the event of a tie between two or more individual runners, each shall score the number of points determined by dividing the total of the finish places by the number of runners who have tied.
If a team fails to finish with a complete scoring team, the team members finishing shall be counted as individuals in the race results and shall be eligible to receive individual awards.
Ties between two or more teams shall be resolved by determining which team wins the most one-on-one match-ups among their five scoring members, comparing first to first, second to second, and so on through the final scoring place.

  1. Master Team Declarations for Road Racing if team scoring. Note that only five athletes are allowed to be on the final team declaration per team respective of team division. If you have listed more than five athletes on your team’s online declaration form (see status of entries), only the first five listed shall comprise your club's declared scoring team unless you revise your declaration form. You have until INFO NEEDED to revise your online team declaration. A hard copy revision to final team declarations may be submitted in-person at packet pick-up no later than INFO NEEDED. Team revision forms will be available at packet pick-up. Questions should be directed to the Championship Referee. Please follow the instructions below to access the USATF online Club Management Area:

Access to the USATF Club Management Area is available to the person listed as the main contact on your original yearly member club application form, as well as club coaches and club administrators as designated by the main club contact. To gain access to your club, e-mail your club's main contact with your name, individual membership number, and role within the club. Note: access to the Management Area is limited to those people who are current individual members of USATF. If you joined as a new individual member instead of renewing, please e-mail your club's main contact person to have your new membership number attached to your club profile. You can find your club contact information at:  https://www.usatf.org/clubs/search/

* If your club does not appear on the list, it may be because the club hasn't renewed for the current year. Please contact your local Association for more information.

Master Team Declarations for Cross Country.
Note that only five (M70+, M80+, all women’s teams) or nine athletes (M40+, M50+, M60+) are allowed to be on the final team declaration per team respective of team division.
If more than five/nine athletes are listed on a team’s entry (see status of entries), only the first five/nine listed shall comprise your club's declared scoring team unless a revised declaration form is submitted.
Deadlines
Online: Online declarations can be made until INFO NEEDED
In-person: A “hard copy” revision to final team declarations may be submitted in-person at packet pick-up no later than INFO NEEDED. Team revision forms will be available at packet pick-up. Questions should be directed to the Referee. 
Access to the USATF Club Management Area is available to the person listed as the main contact on your original yearly member club application form, as well as club coaches and club administrators as designated by the main club contact. To gain access to your club, e-mail your club's main contact with your name, individual membership number, and role within the club. Note: access to the Management Area is limited to those people who are current individual members of USATF. If you joined as a new individual member instead of renewing, please e-mail your club's main contact person to have your new membership number attached to your club profile. You can find your club contact information at:  https://www.usatf.org/clubs/search/

  1. Team Uniforms if team scoring. The jersey or singlet worn by the members of a team (i.e., San Diego Track Club M50+ “A” team) in Master LDR Championships shall be basically identical for each member in color and style, and must be clearly visible throughout the race, i.e., worn as the outer garment if other apparel items are worn underneath by one or more team members. Individuals not complying with this uniform rule may be disqualified from scoring for a team. Clerks will verify uniforms at the start line beginning 20 minutes before the start.
 
  1. 20xx USA Masters xx km Championships Awards and Prize Money Breakdown. USATF National Championship individual medals will be awarded to the top 3 men’s and women’s individual finishers in all 5-year age divisions, from 40-44 to the age group of the oldest finisher.
  • USATF National Championship individual medals will be awarded to the top 3 Master men’s and women’s overall finishers and the top 3 Master men’s and women’s age-graded finishers.
  • USATF National Championship team medals (if applicable) will be given to the declared members of the first-, second-, and third-place men’s and women’s teams in each team division: 40+, 50+, 60+, 70+, and 80+. USATF National Championship Team Plaques (if applicable) will be given to the first-, second-, and third-place men’s and women’s teams in each team division: 40+, 50+, 60+, 70+, and 80+. 
  • USATF National Championship Patches will be awarded to the winners of each 5-year age division, the overall Master men and women’s race winner and to the Master men and women’s age-graded champions. In Masters LDR Championships, including cross country, masters shall be allowed to win awards in all categories (e.g., overall, age group and age-graded). i.e., “double and triple-dipping” is allowed and encouraged. This information should be passed along to the Timing Services provider for the race results.

A total of INFO NEEDED in prize money will be awarded to member USATF Master runners who have appropriately entered the Championship competition. Prize money is available for U.S. citizens only, per USATF Championship rules.
 
INFO NEEDED
Insert Prize Purse Schedule Here
 

  1. Drug Testing.  All competitors (including master competitors) are eligible for “in-competition” drug testing.  Any questions regarding prescriptions or other over-the-counter medication should contact The United States Anti-Doping Agency (USADA) at 1-888-233-0393.

Note: If the 20xx USA Masters xx km Championship is selected for drug testing, prize money checks will be mailed following our receipt of the drug testing results.  The race has no control over when the results of the drug tests are released, and we cannot release the prize money until we have official results as it can directly affect the distribution amounts.

  1. Additional Notes:

  • Only citizens of the United States or resident aliens are eligible to compete in these Championships.  However, only U.S. citizens may score or win championship medals.
  • Athletes must be 40 years or older on the day of competition.
  • All athletes must be members of USATF in good standing. USATF memberships may be purchased online, through your local Association Office, or by calling the USATF National Office at 317-713-4665.
  • There are no performance standards to participate.
  • Master athletes shall be allowed to win awards in all categories. (e.g., overall, age group, team, age-graded, etc.)

  1. Protests concerning the result or conduct of an event shall be made to the Referee at once and not later than one hour after the announcement/posting of the results. 


For further information: Insert local website link.


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