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Athlete Representatives - FAQ

  1. Why should I become a USATF-authorized Athlete Representative?

    Anyone who wants to assist U.S. athletes in planning, arranging, and negotiating their athletics competition programs must be registered with the IAAF and must be a USATF-authorized Athlete Representative.

  2. What are the requirements to become a USATF-authorized Athlete Representative?

    Prospective athlete representatives will need to:

    1. Submit an annual application
    2. Pay the annual application fee/membership dues
    3. Pass the IAAF Athlete Representative Exam
    4. Pass the USATF Athlete Representative Exam
    5. Pass an annual criminal background screen, as directed by USATF
    6. Obtain professional liability insurance and/or a fidelity bond, as directed by USATF
    7. Attend at least one USATF Athlete Representative educational seminar each year
  3. When will the annual application be available and do I have to fill one out every year?

    The annual application is released in approximately September of each year. The application will be available on this website and will be emailed to everyone on our mailing list as soon as it is released. Since there may be changes in the application each year, it is imperative that each applicant submit a current application for consideration each year.

    Current authorized Athlete Representatives may only be required to complete the signature pages and submit any changes to their prior year’s application.

  4. When will I be able to take the IAAF Athlete Representative Exam?

    The IAAF has sole control over the dates the exam is offered; however, the exam has been given in conjunction with the USATF Annual Meeting in years past. When each exam date is released by the IAAF, USATF will post that information on our website and will provide the test date to all prospective athlete representatives.

  5. How is the IAAF Athlete Representative exam set up, and what classifies a “passing grade”?

    The IAAF Athlete Representative exam is a closed-book 2 hour exam consisting of 48 multiple choice questions. Participants must score a 75 percent or higher to pass the exam.

  6. Where can I find study materials for the IAAF Athlete Representative exam?

    The IAAF supplies the necessary study materials for its exam in advance of the exam. They can be found at http://www.iaaf.org/aboutiaaf/structure/athletes/index.html.

  7. When will I be able to take the USATF Athlete Representative Exam?

    The USATF Athlete Representative exam is generally given in conjunction with the USATF Annual Meeting each year. Once a date is set for the exam, we will post the date on this website and email the details to our prospective Athlete Representative mailing list.

  8. How is the USATF Athlete Representative exam set up, and what classifies a “passing grade”?

    The USATF Athlete Representative exam is an open-book 2 hour exam that contains 50 short answer or multiple choice questions. Participants must score an 80 percent or higher to pass the exam.

  9. What books can I use during the USATF Athlete Representative exam?

    USATF will provide a booklet for the exam that has materials from several different sources (anti-doping, IAAF regulations, USATF regulations, etc.) which you may then use during the exam. All of the answers to the questions on the USATF Athlete Representative exam can be found in the exam booklet; however, you are welcome to use any other resources you wish to use. Our goal is to ensure that you know where to go to find the answers you need to assist U.S. athletes – using any and/or all of the resources available to you. Prior exam booklets can be found in the Resources Section.

  10. How often do I have to take the USATF Athlete Representative and IAAF Athlete Representative exams?

    So long as you maintain your authorization on a continual basis, both exams only have to be passed once.

  11. What is the USATF Athlete Representative educational seminar?

    The USATF Athlete Representative educational seminars provide the latest information available from USATF’s High Performance department, USADA, IAAF and others. These seminars provide a forum for USATF-authorized Athlete Representatives (and current applicants) to learn more about: the programs and offerings available to U.S. athletes during a given year; any procedural changes that will impact the group that year; latest trends/issues/key information; and meet new personnel.

  12. Who can attend the USATF Athlete Representative educational seminars?

    Only prospective USATF Athlete Representatives with an application on file or those who are already a USATF-authorized Athlete Representative may attend the USATF educational seminars.

  13. When are the USATF Athlete Representative educational seminars offered and how long do they last?

    The USATF Athlete Representative educational seminars are generally provided at both the U.S. Outdoor Track & Field Championships (or Olympic Track & Field Team Trials during Olympic Years) and the USATF Annual Meeting each year. The educational seminars vary in length depending upon the agenda; however, they usually last approximately 4 hours.

  14. Do I have to attend both seminars?

    No, each USATF-authorized Athlete Representative (or current applicant) must attend only one (1) educational seminar each calendar year.

  15. Why do I have to pass a criminal background screen?

    For complete information on background screening please see our Athlete Representative Background Screening: FAQ page.

  16. When will I have to fill out the information for the background screen?

    Upon submission of an application and your membership dues, USATF will provide you with a self registration code and a link to our background screen provider (NCSI). Current USATF-authorized Athlete Representatives must complete a background screen every two (2) years.

  17. Will the background screen cost me money and how much?

    No. The background screen fee is included in your membership dues.

  18. Why do I need professional liability insurance and/or a fidelity bond and how do I obtain it?

    Pursuant to IAAF Athlete Regulation, Chapter 6.1 and USATF Regulation 25 governing Athlete Representatives, all USATF-authorized Athlete Representative must maintain a professional liability policy to adequately cover any risks that may arise from an Athlete Representative’s activities.

    In an effort to provide a cost effective option for this coverage, USATF has purchased a group professional liability insurance policy in which all USATF-authorized Athlete Representatives are required to participate. The premium for this policy is included in Athlete Representative membership dues.

  19. How much is the annual application/membership dues?

    The annual membership dues will be noted on the application released each year, and are subject to change at the discretion of the National Office Management. The membership dues for 2013 were $800 (which included the required insurance coverage and the $150 application fee).

    NOTE: Any applicants who are not authorized by USATF, are still subject to the $150 application fee. If an applicant is not authorized, he/she may request a refund of their membership dues no later than March 1st following notice of non-authorization ($800 membership dues paid - $150 application fee = $650 return to the applicant).

  20. What other benefits come with my authorization?
    1. USATF’s Competition Rules and Elite Athlete Handbook
    2. Mailings of USATF’s Elite Beat
    3. Annual USATF membership
    4. Listing in USATF’s Media Guide and Elite Athlete Handbook
    5. USA Indoor Championships - Credential, heat sheets and results, shuttle bus access
    6. USA Outdoor Championships (or, if applicable, Olympic Trials) - Credential, heat sheet and results, shuttle bus access
    7. Other mailings, if applicable
  21. What if I have an athlete ranked in the IAAF World Top 30 list?

    USATF is required to report to the IAAF those USATF-authorized Athlete Representatives who represent U.S. athletes ranked in the IAAF World Top 30 lists. Each such Athlete Representative is required to submit the required paperwork to USATF when requested. These forms will be available with the application each year and due on January 1.

    Further, those USATF-authorized Athlete Representatives who represent athletes ranked in the IAAF World Top 30 lists have the opportunity to apply for annual IAAF registration at an additional cost.

  22. Where should I mail my application forms?

    Mail, email or fax completed USATF and IAAF application/agreement forms and applicable fees to:

    USATF Authorized Athlete Representative Program Attn: Norman Wain, General Counsel, Chief of Business Affairs 132 East Washington Street, Suite 800 Indianapolis, IN 46204 Sarah.Austin@USATF.org (800) 833-1466 (fax)

General Contact Information

USA Track & Field, Inc.
Sarah Austin
132 East Washington Street, Suite 800
Indianapolis, IN 46204
Phone: 317-713-4653
Email: Sarah.Austin@USATF.org

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