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Entry and Declaration Information

THE DECLARATION PROCESS

  • Declares your intent to compete in each event entered.
  • Allows your marks to be updated, which ensures your meet eligibility, as well as provides for accurate seeding.
  • Scratches you from events in which you have submitted an entry, but in which you no longer choose to compete.

Once properly entered, all athletes must complete the declaration process.

Click here for steps on how to declare.

Each athlete or his/her representative must declare whether that athlete will or will not compete in each event they have entered.  The person declaring may submit any corrected or improved marks in each event entered.

  • DECLARATIONS WILL BE CONDUCTED ON-LINE. On-line is the only method of declaration. No other form of declaration will be accepted.
  • A ROLLING DECLARATIONS PROCESS WILL BE USED. AN ATHLETE MUST DECLARE ENTRY INTO AN EVENT NO LATER THAN 11:59 P.M. PT TWO DAYS PRIOR TO THE FIRST ROUND OF THAT EVENT.
  • Declarations will be accepted as per the declaration schedule listed below beginning June 14, 2012 at 12:01 A.M. PT. There is no late declaration period (see declarations appeal process.)
  • Athletes may declare at any time within the declaration period but no later than the declaration deadline for their event.
  • Athletes not declaring by the event declaration deadline will be SCRATCHED.
  • The Status of Entries/Declarations web page updates hourly here.

DECLARATION APPEALS PROCESS – Note Pacific Times used here due to location of Appeals Team

  • No late declarations will be accepted. An appeals process will be available for those athletes who wish to declare after the close of declarations for their event.
  • Appeals for late declaration will be accepted from 9:00 a.m. until 12:00 noon PT on the day after declarations close for the event in question.
  • Appeals may be filed by calling 541-743-2040 or 541-681-5068. However, please note that submission of an appeal does not guarantee acceptance into the Olympic Trials. Results of appeals will show on the Status of Entries page. No other notice will be given.
  • Appeals must be accompanied by a non-refundable $250 appeals fee.
  • Appeals fee must be paid by credit card. “Visa, the only card accepted by USA Track & Field”

DECLARATION SCHEDULE

June 14, 2012 – June 29, 2012
Declarations end daily at 11:59 p.m. PT, per the deadline schedule below

The declaration schedule corresponds to the FIRST ROUND OF EACH EVENT IN THE COMPETITION TIME SCHEDULE. Entry declaration may be made earlier than the scheduled declaration deadline date, but under no circumstances may declarations be made later than an event’s declaration deadline. On-line is the only declaration method. ATHLETES MUST FOLLOW THE DECLARATIONS SCHEDULE.

Sunday Monday Tuesday Wednesday Thursday Friday Saturday
        June 14

All events open for declaration
June 15

All events open for declaration
June 16

All events open for declaration
June 17

All events open for declaration
June 18

Declaration deadline for:

W & M Hammer
June 19

Declaration deadline for:

W 100m
W & M 400m
W & M 800m
W & M 10km
W 100m Hurdles
W Pole Vault
W Discus Throw
M Long Jump Decathlon
June 20

Declaration deadline for:

M100m
W Triple Jump
M High Jump
M Shot Put
M Javelin Throw
June 21

No Declarations
June 22

Declaration deadline for:

W & M 3k Steeple
W & M 5km
M Pole Vault
M Discus Throw
June 23

No Declarations
June 24

No Declarations
June 25

Declaration deadline for:

W 200m
W&M 400m Hurdles
W & M 1500m
W High Jump
W Shot Put
M Triple Jump
June 26

Declaration deadline for:

M 200m
M 110m  Hurdles
W Long Jump
W Javelin Throw Heptathlon
June 27

Declaration deadline for:

M 20km Race Walk
June 28

Declaration deadline for:

W 20km Race Walk
June 29

No Declarations
June 30

No Declarations

You must be a 2012 USATF member to enter the Olympic Trials. If you do not have a 2012 membership, please complete a membership application first before attempting to enter the trials. You must also be a U.S. citizen and meet the eligibility requirements and qualifying standards.

Important Documents

Entry Status

To check the status of your entry, including declarations, visit the Status of Entries page (statuses are updated hourly).

Entry Information

Athletes may enter an event(s) even if they have not yet met the qualifying standard for that event(s). However, athletes will not be permitted to compete unless they have:

  1. A 2012 USATF membership
  2. Completed the entry process
  3. Met the entry standard
  4. Completed the declaration process
  5. An updated athlete location form on file with USADA if they are in the Out-Of-Competition Drug-Testing Pool (OOC).

Proof of qualifying performance, if required, must be submitted to USATF no later than Monday, June 18, 2012 at 1:00 p.m. ET. Any submittal received after this date will not be accepted. Please contact stats@usatf.org for verification procedures.

USATF Rule 11.3(b) concerning adding athletes to make a competitive field and USATF Rule 8 concerning automatic qualifications will be used.

Entry Deadline and Fee

Date Received Entry Fee
before or on Monday, June 18 2012 11:59 p.m. ET $30

The entry fee for the Olympic Trials is $30 per athlete. There is no late entry period (see entry appeals process below). All fees are non-transferable and non-refundable.

Entry Form

Online entries must be paid for by credit card ("Visa, the only card accepted by USATF") or electronic funds transfer ("electronic check").

Entry Process

  • Online entry is the only method of entry. No other form of entry will be accepted.
  • A 2012 USATF membership is required to enter (please join online if you are not a member).
  • To enter online, you will be required to provide your 2012 USATF membership number and password (click here to retrieve your password if you don't know it).
  • Athletes will receive a confirmation page at the end of the entry process; please print a copy of the entry confirmation as proof of entry.
  • For entries close to the deadlines: although we will make every reasonable effort, we cannot guarantee responses to requests for passwords. Please enter early!

Entry Appeals Process

  • There is no late entry period. An appeals process will be available for those athletes who wish to make an appeal after the entry deadline. Appeals must be made on or before June 19, 2012 at 5:00 p.m. ET.
  • Appeals may be filed by calling 541-743-2040 or 541-681-5068 during normal business hours, 8:30 a.m. - 5:00 p.m. ET, Monday - Friday. However, please note that submission of an appeal does not guarantee entry into the Olympic Trials. Results of appeals will show on the Status of Entries page. No other notice will be given.
  • Appeals must be accompanied by a non-refundable $250 appeals fee, payable by credit card only. "Visa, the only card accepted by USATF."

 

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