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Minutes - 11/17/2010 Masters Track and Field Executive Committee

Phone Conference Call

Attendees:
Chair Gary Snyder
Vice Chair Robert Thomas
Treasurer Carroll DeWeese
Secretary Jeff Brower

Bob Weiner, Christel Donley, Jerry Donley, Jim Flanik, Max Hamlyn, Mark Cleary, Rex Harvey, Stephen Cohen

Absent - Jerry Bookin-Weiner, John Oleski, Lester Mount, Mary Trotto & Rose Schlewitz

8:12 PM CST - Gary started the meeting. An agenda had been distributed in advance. The primary purpose of this meeting is to fine-tune what we'll be addressing at the upcoming Annual Meeting.

Annual Meeting - Agenda Review

CLICK HERE for the most recent and thorough schedule for this year's meeting.

Wednesday, December 1
Many will be arriving.
8-10 AM - Region Coordinators - Mark Cleary will lead.

Thursday, December 2
12:00 PM 2:50 PM MTF Executive Committee - bring lunch if you like.
3:00 PM 4:50 PM Awards Committee - Mary Trotto leading.
3:00 PM 4:50 PM Anti-Doping Seminar
      Only 30-40 attended the Sacramento meetings last summer.
5:00 PM 7:00 PM Opening Session
7:00 PM 10:00 PM Welcome Reception

Friday, December 3
8:00 AM - 10:50 AM Masters T&F Committee
      We know of two indoor bids at this time.
11:00 AM - 11:50 AM Joint T&F/LDR Hall of Fame Subcommittee
1:00 PM 3:50 PM Masters T&F Committee
      We know of several outdoor bids, which will start around 1:30 PM
      Bob Weiner will speak.
      Update on "Forever Fast" marketing film.
4:00 PM 5:50 PM Region Meetings
      Mark's region will meet in the Doubletree Hotel (Presidential Suite)

Saturday, December 4
8:00 AM 9:50 AM Morning Awards Buffet
10:00 AM 11:50 AM Region Meetings
12:00 PM - 1:50 PM Masters T&F Committee
2:00 PM - 3:50 PM Joint LDR-MTF
4:00 PM 5:50 PM Executive Committee
6:30 PM 10:00 PM Jessie Owen Awards Reception and Banquet

Sunday, December 6
8:30 AM 10:00 AM Closing General Session

Annual Meeting Expenses - Send Carroll a note regarding what you think you'll spend for the Annual Meeting. Officers will get reimbursed. The remainder of the committee's Annual Meeting budget will be used to assist others with these Annual Meeting expenses.

Carroll will begin working on a 2011 budget. Currently, the MTF Committee is doing well financially. Stephen mentioned a financial loss at a meet, and asked the committee to consider assisting with this problem. Carroll asked Stephen to send him some info on this.

The "Forever Fast" marketing film is finished. Now we enter Phase II. There will be a "Train the Trainer" session to help get this film rolled out. National is VERY happy with what they've seen. $12,000 has been awarded to help with the expenses related to this rollout.

Anti-Doping Criteria 2011 - Stephen will form a committee and they will work on defining their function. Testing will start at the 2011 National Masters Outdoor T&F Meet.

Permanent WMA Delegates - resolution will be discussed at the Annual Meeting.

MTF/MLDR Athlete of the Year Selection Process - The National management wants to allow just one Masters AOY, but obviously MTF & MLDR each have their own AOY. Not sure how this is going to get worked out. It will be discussed at the Annual Meeting.

Invitational Program Review - Mark Cleary will discuss this at the Annual Meeting.

Clinic Model - Robert Thomas will discuss this at the Annual Meeting.

New Business

Website - Jeff Brower will discuss this at the Annual Meeting.

Record Chair Response Review - Gary will discuss this at the Annual Meeting.

Team Hotel for World Meets - Discussed having a place where many USA athletes may stay and have a place for the team to gather. Gary has worked on this quite a bit. The Doubletree Hotel has responded. A shuttle will go to all the venues from many hotels during the WMA meet. Based on previous WMA meets in the USA, it is probable that the USA alone will have over 2000 athletes. The MTF Committee is also considering a team massage therapist.

National Meet Results - handling of foreigners - Games Committee will submit 2 proposals during the Annual Meeting.

MTF will have a table at the Jesse Owens banquet.

Next Conference Call will be after the Annual Meeting, most likely in 2011.

9:03 CST - Meeting adjourned.
Minutes by Jeff Brower

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