Youth Athletics Committee 2003 Annual Meeting Minutes
WEDNESDAY DECEMBER 3, 2003 - SESSION ONE
Meeting called to order at 7:45pm - Quorum present
Bob Flint welcomed everyone and asked that they pick up their voting
credentials. He stated that you must have a letter from your Association officer
in order to change a vote.
We will be having Zonal nominations this year. If you are a Regional
Coordinator you must give up your position, if you plan on running for that
Approval of agenda and additional items given. They will be added under New
Business on Saturday's session.
a. entry fees
b. cross country Nike
c. N/East Invitational, Footlocker
d. world youth team, athlete selection approved
e. bid notification
f. national order of events
g. new event implementation
h. birth verification
i. changing the name of the "Midget" division
Minutes of 2002 were approved.
Bob had all committee chairs introduce themselves.
He then commented on the budget for Youth Athletics. We did very well. Bob
has asked for funds for 4 zonal indoor meets. We have $10,000, to implement
them. He has asked for suggestions from the youth and will be working on this
next year. National Office will provide awards for this Meet. Please give Bob
any suggestions you may have. We need to make sure we act on this as National
Office is in favor of developmental meets. Bob, Mark Springer and Bill Roe met
with AAU committee this fall in Orlando to discuss organizations. They were
invited to the AAU convention, and did attend. The biggest topic of conversation
was trying to work on conflicting dates. They have their dates scheduled 5 years
Report of Site Selection Teams:
Cross Country 2005, Miami, Florida and Providence, Rhode Island. Bob Kreutz
reported that both were found to be good sites. Listen to the presentations by
the Bidders and make your decision.
Harold Martin gave a report on Junior Olympic 2005, Indianapolis, Indiana,
Omaha Nebraska, Pharr, Texas.
They are all good bids. Listen to the presentations by the Bidders and make
Shirley Crowe gave a report on Youth Athletics Championships 2005,
Greensboro, North Carolina, Knoxville, Tennessee. They are all good bids. Listen
to the presentations by the Bidders and make your decision.
Youth Athletic awards given out for 2002 by Nancy & Bob. John Wissler,
was presented the Frank Sevigne and the Nebraska Association was presented the
Bill Hargrove award. It was given to Frosty Anderson, Association President.
Tabled rules: Kenny Emerick gave the rules for discussion. 2 minutes per
person for discussion. Total of 10 minutes
Item # 5 has been removed from the table. Move to accept . Discusssion. Move
to accept the note to item #5. John W. is asking for an amendment to the
amendment. The hammer throw shall be contested at the Youth Athletics and
Amendment voted down. Friendly amendment by Frosty Anderson. He withdrew his
amendment. Moved and approved to extend for another 5 minutes. Kenny would like
to change the amendment to read. The hammer throw shall be a contested event at
the Youth Athletics Nationals for Intermediate and Young Men & Women. 28 in
favor and 16 opposed. Motion carried.
Voting on Item #5 with the amendment. 39 For and two against. This will be
presented to L&L for approval.
Item 10: it has been asked that this item be tabled. Motion carried. Point of
Clarification, we want to remain with the two false start rule.
Item 9: Move to reject the item. Motion carried.
Records Report: Denise Smotherman & Ginger Mulanax gave committee a hand
out on the records for 2003. Please look at and give corrections to Denise or
Ginger. Motion made to accept. Motion passed.
Bob Kreutz made an announcement that Charles Lewis is not doing well. Ginger
will get an address so we can send cards
Session adjourned 9:20pm.
THURSDAY, DECEMBER 4, 2003 - SESSION TWO
Meeting called to order at 6:15pm- Quorum present
Ballots distributed for the Youth Athletic Awards.
Bob asked that the Miami bidders leave the room for the Providence Bid.
Providence made their presentation for the 2005 Cross Country meet. They gave
a fifteen minute presentation and a fifteen minute question and answer period.
Bob announced the Youth Award winners: The Frank Sevigne award, Nancy
Seifert, The Bill Hargrove award Niagara Association.
Welcome back to Ron Jackson, who has been absent because of health problems.
Miami made their presentation for the 2005 Cross Country meet. They gave a
fifteen minute presentation and a fifteen minute question and answer period.
Ballots and evaluation sheets were passed out to the committee for voting.
Judge Richardson and Kenny are going to the rules committee to find out what
is happening regarding the hammer.
The 2005 Cross Country meet will be held in Rhode Island. A motion was made
to destroy the ballots. Motion carried.
Session ended at 7:45PM
FRIDAY DECEMBER 5, 2003 - SESSION THREE
Meeting called to order at 9:00am - Quorum present.
Pat Pretty made a presentation on Coaches Clinic by handing out flyers and
asking everyone to read. There are many opportunities to get coaches
He further reported on the meet in Buffalo. We got off to a late start, but
it continued on and progressed into a good meet. There were 99 multi event
The JO meet we had in Miami had over 109 combined. The meet was well run.
Robin asked about the ballots being destroyed. She would like all votes to be
tallied and the number given to the committee. Robin made a motion that the
ballots after the election not be immediately destroyed and they be held up to
an hour after the session ends and that the number of votes be revealed. Motion
The Knoxville bid was presented with a fifteen minute presentation followed
by a fifteen minute question and answer period.
The Greensboro bid was presented with a fifteen minute presentation followed
by a fifteen minute question and answer period.
Ballots were passed out for voting to the committee appointed by our
Lionel gave us an update on the Hammer throw. The Youth committee has
presented some guidelines to the rules committee before we consider putting it
in our JO program.
The rules Committee wants the Hammer put in our 2005 program whether we want
it or not. Our legal counsel mentioned that we cannot be forced into this
situation, and she is addressing this issue. Robin suggested that we have an
open forum and put some time on our agenda to prepare for an open discussion on
the floor when it comes to voting on this issue. The National Committee does not
want this to go to the floor for voting. Our Youth Committee will continue to
The total vote count was presented for the Youth Nationals 2005. Knoxville
has won the bid. The vote was 39-24. The ballots will be kept until one hour
after the session ends.
Linda Melzer came in and thanked everyone on behalf of the Officials
Committee for our help and cooperation especially implementing the use of the
Certified Officials shirt.
John Wissler has invited everyone over to the Outback for lunch.
Bob announced that the ballots will be destroyed at 12:08.
Session ended at 11:15AM
FRIDAY DECEMBER 5, 2003 - SESSION FOUR
Meeting called to order at 1:15pm -- Quorum present
Jon Drummond spoke to us about the incident that happened in Paris and gave
his insight. He also wanted to thank the Youth from the Elite Committee. If we
need any help don't hesitate to call him. He would like to hold a Jon Drummond
meet and also a foundation in his name.
Bob gave some rules for question and answer periods during the bids and also
during discussion after a motion. There will be only two questions per person,
until others have had a chance to ask questions and then they may ask another
question. There will be a one minute time limit.
Kenny Emerick reported that he, Glenn and Lionel have a favorable report
regarding the rules committee regarding Hammer. The Hammer under 245.1(c)
amended to read, the hammer throw is an optional event in the Junior Olympics
until January 1, 2007 when it becomes an official event. This date is based upon
the implementation plan developed by Youth Athletics. Robin asked if we could
conceivably continue this until 2110. The answer is yes. Moved and seconded to
accept this motion. 42 for and 13 against. Bob will assign an implementation
Indianapolis/Illinois, gave a fifteen minute presentation and a fifteen
minute question and answer on the 2005 Junior Olympic Bid.
Pharr Texas, gave a fifteen minute presentation and a fifteen minute question
and answer on the 2005 Junior Olympic Bid.
Omaha Nebraska, gave a fifteen minute presentation and a fifteen minute
question and answer on the 2005 Junior Olympic Bid.
Ballots were passed out for voting.
Lionel also welcomed back Sam Smith who has been absent because of ill
Bob has asked the following people to serve on the committee for
implementation of the hammer. Lance Turley, Kenny Emerick, Sam Germany, Robin
Beamon, John Wissler.
The votes were presented for Junior Olympics 2005. We will be going to
Indianapolis, Ind, with a vote of 36, Pharr, Tx. 19 and Omaha, Ne. 11. A motion
was made to hold the ballots for one hour from the close of balloting. Motion
Session ended at 3:45pm
SATURDAY DECEMBER 6, 2003 - SESSION FIVE
Meeting called to order at 10:15am -- Quorum present.
Dr. Mark Troxler from the medical committee handed out two reports. He
mentioned that the N.M. Cross country medical is in order. He further commented
on the tables he has compiled regarding the athletes over the past several
years. A form has been established for the championship meets to fill out
regarding daily injuries. The Zero Tolerance policy was also mentioned. You can
get more information from USADA by calling them or going on the web site. There
is a book out "The future of Youth Athletics" telling why athletes
drop out of the sport. Mark felt it a worth while read.
2003 Cross Country in Albuquerque, N.M. Ron Mascarenas reported 2700 athletes
registered to date. The web site will be updated by Monday.
Patrice Wilson reported on the 2004 Schamburg, IL. cross country. The web
site should be up and running by Feb. 1, 2004. Everything else is coming along
Barb Smith reported on the 2004 Youth Nationals for Baltimore. The entry form
should be on the web site by February. The new location will be put on the web
site immediately. Inez would like the team roster concept for on-line to be
looked into. Lionel explained that USATF National office is working on the web
site to address the issue of the relay roster. Barb is asking that athletes
bring their Birth Certificates if they have not had it verified on their
membership card. Robin has asked that we still insist on birth certificates if
they register on line just as a precaution.
Glenn Fortune and Barb Kousky gave their report on the JO meet in Eugene
They do have a web site 2004JuniorOlympic.com. They will be putting the
passport on when completed. Hotel information is on right now. January 2nd the
dormitory information will be posted. Room and board package including food,
will be available for adults and children, (three meal plan) $35.00 per day.
They are requesting at least one adult for every 10 youths. Free shuttle from
the airport to the main hotels. Discounted airline rates for Eugene and
Portland. No shuttle service from the Portland airport. Mike Olsen in charge of
officials has been here at convention handing out applications.
2002 Cross country report, Carrollton GA. submitted by Ron Boemker was passed
out to the committee.
Despite a few glitches (see attached report) it was a well run meet.
2003 JO report on Miami by Dorothy Dawson. It was a good meet, and it was
well run by all concerned. They did comply with all meet requirements. Dorothy
thanked Robin for running such a good meet.
2003 Youth Nationals in Buffalo reported by Linda Phelps. The meet itself ran
very well. They complied with all requirements. It was very gracious of them to
help out with the World Youth and making sure they got of to Sherbrooke, Canada.
Jim Duncan gave his report on the Standards. A handout was given to the
committee. (see attached). The formula is based on 8 places. Moved and seconded
that standards be accepted. Motion carried.
Nancy asked that if you have any outstanding people in your Association that
you would like recognized with a certificate from the National Office, to get
the names to her and she will make sure Mark Springer gets them. They usually go
out the beginning of the year.
Bob asked us to get in our suggestions regarding the zonal meets. The
Executive Board will meet later this afternoon to discuss locations.
Kenny Emerik said that our proposal has been accepted by the rules committee,
regarding the Hammer.
a. entry fee: Lionel stated that our fees have remained the same for the past
26 years. He would like to propose that our JO fees be raised $1.00 at all
levels, per event. For Cross country, raise to $10.00. Inez asked that we
separate the two, as a friendly amendment. John Wissler asked we not raise the
cross country fee. Lionel has withdrawn his motion. Motion carried. Motion to
separate the two has been carried. Lionel made a motion that the events be
raised to $2.00 maximum at each level. Lionel made a motion to raise cross
country fees to $2.00 maximum at each level. Motion carried. This will be
effective as of 2004. John Wissler would like to have the fees raised for the
Combined events. John is making a motion that the combined fees be raised to
$2.00 in the Triathlon and Penth. In the Decth. and Hept. be raised to $4.00.
Motion defeated. Bob Kreutz has asked that the new fees be put in the youth
guide. Inez made a motion that the Penth and Triath be the same for the Youth as
the JO fees are. Seconded. Those in favor 27. Opposed 14. Motion carried.
Session ended 12:15pm
SATURDAY DECEMBER 6, 2003 - SESSION SIX
Meeting called to order at 1:15pm - Quorum present
b. cross country/Nike: Char, Lionel, along with Bill Roe and Nike discussed
the Border clash and the problems with the cross country program. Nike is
running a cross country National meet. They will have masters, open men and
women and intermediate and young men and women. They will be replacing the
Footlocker meet. So many rumors have been going around, that he wanted to say
that this meet is going to take place. The concepts and the type and structure
of the meet is still in progress. We want to keep our athletes in our program
and we will have the executive committee look into it. Ron made a motion that we
accept the Executive board ruling on this matter. Motion carried. Lionel made a
motion that we would add two high school divisions to our cross country meet. 36
for and 7 against.
Char made a motion that we increase the relay entry fees to $32.00. Seconded.
Those in favor 39. Opposed 6. Motion carried.
c. World youth team: John Wissler felt the process for selecting athletes
needs to be looked into. Bob feels that we have to be able to track the
athletes. We do have a budget, but more funds are needed to include some
cultural experiences. Bob is working with the National Office to work on this
issue. Communications need to get out sooner to the parents, athletes etc.
d. Bid specifications: John Wissler made a motion that the bid documents be
out 3-1, sent in 6-1 and on sites 10-1. John withdrew his motion. Bob explained
that he is aware of the problems and is trying to work out with National Office.
Thomas Johnson from the Athletes advisory committee spoke to us about the
World Youth Meet. He will report to his committee and make them aware of our
World Youth problems. He felt there was a great World Youth Team and they did a
really good job. Bob commented on the fact that he was not only an advisor but
contributed a lot of help to them.
Robin made a report on the coaches background screening pilot program. She
handed out an "Incomplete Draft" It is being tested in 7 Associations.
When your club application is sent to National Office you must include the $5.00
per background check or your club will not be accepted. National Office will
advise you as to whether your persons have been accepted or not. You will not be
told why they have been rejected. The person listed as your club contact will
receive the information that the person has been rejected. It is up to that
person to appeal. Motion made to accept Robin's report. The motion passed.
Joy Kamani came in to make a few comments on the World Youth trip to Canada.
The selection committee is a work in progress. She felt it was a good trip and
all aspects of the meet were covered. The athletes had many personal best
performances. She feels that this program has a very good effect on the athletes
that participate. There were very few applications sent in for the selection of
staff. Get your applications in or inquire to National Office.
e. National order of events: John Wissler wants to know if we are going to
keep the 4x8 in the multi or move it back. John made a motion that we move it
back to its original place. Seconded. John withdrew his motion. Patrice Wilson
made a motion to have the 4x8 permanently put in on the multi day. Seconded. 41
for and 2 against.
f. New event implementation: John Wissler wants to know when we put a new
event in how are we going to let the committee know when. Kenny said it goes
into effect when it is passed through rules and put in the rule book. Basically
it would be January 1st.
g. Birth Verification: Inez Finch stated that if you receive birth
certificates, you need to get them to your membership chair so they can verify
h. Removing Midget Division name from Youth: David Bullock said the Screen
Actors Guild members of the dwarf division took offense of our name and asked
David if he could address the issue at convention. Mary asked if they had any
suggestions. Ron defined dwarf and midget and he will discuss with David, as to
what action would be taken if any.
Regional Coordinators report: Larry Seifert reported that the individual
entry form and relay form be used by all Association and Regional meets.
Guidelines have been put in to effect regarding inclement weather. The Youth
chair or an appointee must be at the Regional Meet.
Kenny Emerick reported on the false starting rule. The Youth will still have
our old false start rule regarding two false starts.
The Zonal election was held. Northeast Zone Linda Phelps, alternate Lance
Turley. West Zone, Mary Aude, alternate Glenn Fortune. Midwest, Lefty Martin,
alternate John Wissler. South, Erika Baxter, alternate Ron Williams.
Calendar Committee: Linda Phelps & Glenn Fortune: we are doing 2008.
Association June 12-15...19-2226-29. If any changes with CC we would come
back next year and discuss dates etc. From the Racewalk Committee, the National
Youth Racewalk Championship will be held in Pharr Tx. May 30, 2004. It will be
3K and 5K.
Youth Coaches Association: John Wissler reported that any new members see
Larry Seifert with your dues. Coach of the year from 2002 was recognized. Those
for 2003 are John Martin NE, Jim Engle MW, Lori Smith Thompson, W, Walter
Pinion, South. The subject of the "Midget" name for Youth was brought
up, with various suggestions.
Associations Committee: Roma Poole reported that they are the liaison to the
committee. The big topic of conversation was the coach's background screening
which Robin had already reported on.
Noreen Richardson reported on Law and Legislation: Article 6 Associations
should only have one account. Delegates at the convention Article 9any voting
delegate must be a member of USATF. Rule 7-B athletes staying in their
Association for 90 days. This is still undecided. Most of the items were tabled
or withdrawn. She will update any new information and get to Nancy Seifert to
add to the minutes.
Please be alert at the closing session regarding the Hammer.
Kenny Emerick said the whole package could be pulled and it would be taken
off to the corner and if not resolved it would be brought back to the floor.
Motion to adjourn at 4:50pm.
Respectfully submitted by
Nancy Seifert, Youth National Secretary