Youth Athletics Committee 2002 Annual Meeting Minutes
Kansas City, MO
December 4-7, 2002
WEDNESDAY DECEMBER 4, 2002 - SESSION ONE
Meeting called to order - Quorum present
Welcome by Chairman Bob Flint. Only registered delegates may vote.
Nancy asked for nominations to be presented at the end of this session for
the Frank Sevigne and Bill Hargrove awards.
Approval of agenda and additional items given. They will be added under #8
new business to be handled at the Friday session.
a. Footlocker and JO XC conflict of dates
b. New Sponsors
d. Entry Fees
e. Multi-year membership
f. Entry Procedures
The minutes of 2001 were approved.
Bob introduced all of the committees and welcomed them to the convention.
He then commented on the Youth Budget. It will be available for review at the
The National Board of Directors is working on a Strategic plan. Youth is very
The Membership Committee advised us that all elections must take place before
Saturday. We have reflected this in our agenda. Make sure and use the brown
schedule that is being handed out at the convention.
Please look at the new bid documents or inquire about them. There have been
changes made, so please consider biding.
Bob Kreutz is reporting for Cross Country in the absence of chairman Ron
He reported on Schaumburg, Illinois, and Joplin Missouri. Both are good sites.
It will be up to the membership to make the choice. Site evaluation forms will
be available for your review on Friday prior to bid presentations.
Kenny Emerick & Glenn Fortune will handle the rules discussion and
procedures. Kenny handed out a flyer on the process, which stated that: 1.
Debate shall be limited to items pulled. 2. Debate shall be limited to 10
minutes per item. 3. Time may be extended 10 minutes by motion and vote of the
committee. 4. No member may speak a second time to the item as long as any other
member desires to speak and has not spoken to the item and as long as the
discussion is within the allocated time of debate. 5. Members desiring to speak
to the item must rise and be recognized by the rules chair prior to speaking. He
also handed out a flyer on the recommendations from the Youth Rules Committee
and the Youth Executive Committee. The presentation was delayed so that we could
secure proposed rule book changes for those that didn't have them.
Denise Smotherman gave her report on Records: in 2002 we had 14 records set.
Denise passed out a list of those records. She asked for approval. Records
accepted and she will present to Records chairman.
Bob Flint made a report for Law & Legislation in the absence of Cheryl
Gray. Kenny mentioned that IAAF and USOC changes will be abided by Youth. Inez
asked about the item on page 11, section regarding clubs. Emerick said that they
are eliminating National clubs. This does not apply to the Youth Clubs.
Kenny continued with rules: books were passed out to the voting delegates.
What items need to be pulled: 150, 144, 158, 149, 3, 140,147,156,160,161
John Wissler made a motion that we approve of all items not pulled. Motion
John Wissler made a motion that we accept rejected items not pulled. Motion
Items 123 and 152 withdrawn.
Item 3 amended to read legally documented non-citizens. Motion accepted to
Item 140 basically same as Item 3. Motion accepted to approve.
Item 144 motion made to reject. Motion to extend discussion 10 minutes carried.
25 votes to reject 25 to accept. Motion failed
John Wissler made a motion that Item 144 be accepted as written.
22 voted for and 26 against. Motion passed.
Bob asked that we make a motion to finish the rules session for tonight. Bob
Kreutz made the motion. Motion carried.
Item 147 accept as amended. Motion accepted to amend . Motion carried
Item 149 motion made to accept. 19 for 20 against. Motion failed.
Item 150 motion made to accept. 21 for 19 against. Motion carried.
Item 156 as amended motion made to accept. Friendly amendment coach/parent.
Item 158 motion made to accept. Amendment to remove the combined event
competition to read top three to Nationals. Motion made to table the amended
Motion until multi-event chairman available to give us statistics. 19 to table
17 opposed. Motion made to table the entire item. Motion carried. It will be
brought up again on Friday between the 2 and 6:30 session. We will request that
Pat Pretty be present.
Item 160 as amended motion made to accept. Motion carried. 38
Item 161 as amended motion made to accept as amended. Motion carried.
Motion made to untable Item 158 and its amendment. Pat Pretty presented his
The amendment failed. Inez made motion we add amendment to accept the third or
fourth place athlete. Motion failed. Motion to accept 158 passed.
Bob thanked Kenny and Glenn for the good job they do.
Bob has asked Dorothy to handle the nominations for officers:
There were no nominations for Chairman, Executive Chairman, Vice Chairman of
Operations, Vice Chairman of Administration. One nomination for secretary, Inez
Nominations open for 5 At Large Delegates: Frosty Anderson, Denise Smotherman,
Ron Graham, Ron Boemker, Kenny Emerick, Mary Aude, Roma Poole, Bill Mongovan,
Mary Watters, Gloria Wright, Cheryl Knox, Elizabeth Tate.
Nominations were closed. The nominations will be posted prior to elections per
Member Services instructions.
FRIDAY DECEMBER 6, 2002 - SESSION TWO
Meeting called to order. Quorum present
Bob gave instructions regarding the bid procedure.
Doug Padilla a guest speaker spoke to us regarding cross country
registration. They would like the authority to charge an increased fee payable
to the organizing committee,
for entries that are waived in or late. He would like the option of using other
software. Now we use Hy-Tek.
John Wissler suggested we present the problem of waivers and late entries to
by-laws. As for Hy-Tek, it was voted on by the membership. He would have to
present to our technology committee.
John McCardle a guest speaker spoke to us regarding USATF Foundation. They
are very pleased with the response from our track and field community. We can
designate were we want our donations to go. They will be giving annual reports
to account for the monies and how distributed.
Bob asked the bid presenters to get set up. All delegates must remain in the
room until both bids are presented.
Schaumburg, Illinois presented their bid promptly at 10:00. Introductions
were made and a slide presentation was given. The hotel rate will between
$59-$99. Flights are affordable because of O'Hare Airport being such a large
hub. Twelve properties are within 15 minutes of the course. All hotels offer
free parking. Shuttles will be available. The course is spectator friendly. No
paved trails, mostly grass, not very hilly. Weather conditions are cold and they
usually don't have snow at that time of the year. Medical staff will be provided
per the contract. Ruth White asked questions regarding officials. They will be
taken care of per our contract. There will be a tent area for the athletes to
keep out of the weather until their race.
Joplin, Missouri presented their bid promptly at 10:35. A short video was
presented of the course, and the organizing committee. Introductions were made.
The campus is a rolling hills development. Motels located within 15 minutes of
the course. The weather will be moderately cold. Airports are convenient. Ruth
White asked questions regarding officials. They will be taken care of per our
contract. Hotel rates will be from $50 to $69. Shuttle will be available on an
as need basis. The Missouri Valley Association along with the Sports Authority
will be running the meet. Rental cars will be available at special rates along
Roll call was made by Nancy Seifert and ballots were passed out to the voting
Kelly from USATF, guest speaker presented a scholarship program available.
Please pick up at the National Headquarters or from Kelly.
Schaumburg, Illinois was awarded the bid.
FRIDAY DECEMBER 6, 2002 - SESSION THREE
Meeting called to order. Quorum present.
Ballots distributed for the Youth Awards. Nominated were Pat Pretty, John
Wissler, Wisconsin and Nebraska Associations.
Kenny reported on rules, all passed except 144 on the hammer. A Task Force
has been formed , starting with Kenny and Glenn. We have agreed to work together
with the Masters, Men and Women's Committees to come up with a viable plan that
will work for the Youth Program. They will present at next year's Annual Meeting
after all statistics are compiled.
If you have any Youth Athletes that meets the requirements in the hammer for
the World Youth Meet please let the Youth Committee know.
Dr. Mark Troxler and Dr. Harmon Brown from the medical committee:
Dr. Brown explained how the youth program was developed and a key part he had in
The IAAF is interested in organizing and developing a youth program. Dr. Harmon
and Bill Roe came up with some guidelines and recommendations. It has been
presented to the Youth Committee before any other Committees. He gave us a
printout of the Workshop recommendations and asked that we review and comment. A
booklet will be sent around the world with procedures and suggestions for the
Youth Program. They will also work on an Athletes bill of rights. They are also
working on the age definition. The IAAF has proposed a revision to IAAF Rule
141. They must be 16 years of age but under18 by December 31 of the calendar
year. Dr. Brown would like our recommendations by the end of our sessions.
Linda Phelps recommended that it be put under new business tomorrow, for
discussion. Motion carried.
Dr. Troxler discussed drug testing. He gave out a report for our review
regarding drug testing and supplements that can and cannot be taken. He
elaborated on the fact that we should read labels and be aware of what is in the
product. Also beware of all natural products and products that promise results
immediately. We should most of all exercise common sense. He also discussed what
he felt was necessary in terms of physicians and trainers for our major meetsYouth
and Junior Olympics. A question and answer period followed.
Fred Newhouse for US Corporate Track & Field. They form teams
corporations that compete against each other. They would like to become part of
USATF. Their goal is to promote Track & Field for all of the USATF entities.
If we have any Regional Coordinators who could give them some time. Saturday at
Charlie Shepherd for the Athletes for the Disabled. USOC has formed the US
Paralympic committee. The problem is they are focusing on the Elite Program. He
would like to see Youth involved. How can we help the disabled athletes? He
suggested as coaches and clubs, invite disabled athletes into our clubs. If you
have any questions or concerns, contact him.
Pat Pretty reported on the combined events for Youth and JO. He mentioned his
concern about qualified medical (pole vault in Minnesota). He reported on the
Youth Meet in Florida. There were 109 athletes. We did have some rain delays. JO
had 225 athletes. It went very well.
He also reported on Coaches Education. It is coming along quite well. He gave
dates for upcoming Coaches Education programs. He also mentioned safety
equipment that may come into effect for Pole Vault. The women are still moving
Member Services came in to conduct the election of the Youth Officers and
Delegates at Large.
Motion on the floor by Roma Poole that all the officers submitted except
Secretary be elected by acclamation. Motion carried. Roll call taken to
distribute ballots by Member Services, for election of Secretary.
Jan Johnson, ASTM Pole Vault Safety Chair, gave a report on the new
restrictions regarding pole vault. He made suggestions concerning equipment.
They have set up an advisory board to educate parents, coaches and athletes.
There will be a web site available skyjumpers.com.
Election continued. Nancy Seifert was elected as Secretary.
Roll call was done and ballots were distributed for Delegates at large.
Denise Smotherman, Frosty Anderson and Mary Waters were elected on the first
ballot and Roma Poole and Ron Graham were elected on the second ballot. A motion
was made to destroy the ballots. Motion carried.
Bob Kreutz gave the Cross Country report in the absence of Ron Boemker. It
was held in Lincoln, Nebraska for 2001. 2300 entered and 1815 finishers. Had
some technical difficulties in the chute. Results were slow, awards ceremony
late but well run. Overall it went very well.
Dorothy Dawson gave a report on the Junior Olympic meet in Miami, Florida.
Lightning was a problem. It was a good meet. There were many good family
comments. The food, shuttle and accommodations were very good. Officials were
treated very well.
Linda Phelps reported on the Junior Olympic Meet in Omaha. The meet was
Meet management took care of all the details. Behind the scenes we were able to
network with the Hy-Tek computers and it worked very well. We did have one
lightning delay. The athlete village was good. The Officials shirts were most
Inez Finch gave a report on the up and coming Cross Country meet. 2875
athletes have registered. The medical is outstanding -- doctors, ambulances and
helicopters. We did have some problems with entries, but they are all in now.
Looking forward to seeing us in Georgia.
Ron Mascarenas reported on the Cross Country in Albuquerque for 2003.
Passport will be ready in March. Everything else is falling into place.
Lionel Leach and Ron Graham reported on Youth Nationals in Buffalo 2003. They
are going to adhere to a deadline. No entries after June 20th. No starting times
will be posted in the Passport. They will be posted on the web site. They will
use on-line entry. A preliminary passport will be available tomorrow. A
correction on the above. An unofficial time for events will be in the Passport.
You will be able to enter on-line individually and as clubs. You will be able to
pay by credit card. The Youth Athletic form will follow the same format as the
one used for Junior Olympics. There will be fees listed for on time entries and
late entries. Races that are competed in lanes, the top eight will automatically
come back to the finals. They will use qualifying standards.
Jack Hardes gave report on 2003 Junior Olympics in Miami. They are very
pleased to be working with the Youth Committee and the Officials. We will be
able to e-mail our data base and check to one place when our Regionals are done.
Tropical Park is complete and will be ready. He introduced all the people that
will be involved. Patrice Wilson and Derrick Calhoun will be the Meet Directors.
General Information Book was passed out and is up to date. The time schedule for
the meet has been changed. We will be coming down during what is called the dry
season. Many changes have been made to accommodate everyone.
They would like us to supply them with some human interest stories. There
will be a web site available to get this information to them. John had a
question on the 4 x 8 change. This is the schedule the Executive Committee has
developed. There was a question on the Midget Boys and Girls Triathlon, and the
problem with the 4x8. Pat Pretty stated that it was up to the coaches to decide
what is best for the athlete. At the present time this is a one year time
schedule. A question on the Doppler system? Robin stated that it was based on
the lightning detector. Safety was the main concern.
Motion made to adjourn
SATURDAY DECEMBER 7, 2002 - SESSION FOUR
Meeting called to order. Quorum present
Bob mentioned that we will have some additional speakers to our agenda.
Nancy announced the recipients of the outstanding persons in their
Association. They are Jack & Carol Porter of Inland Northwest; Bruce &
Cindy Long, Three Rivers; Ken King, St. Louis; Ron & Liza Mascarenas, New
Mexico; Jay Dirksen, Nebraska and Sue Pearson, Arizona.
Plaques were awarded to our 2001 recipients of The Frank Sevigne Award,
Dorothy Dawson and the Bill Hargrove Award, Illinois Association.
The Recipients of the 2002 Frank Sevigne award is John Wissler. The Bill
Hargrove award went to the Nebraska Association. They will be given their
plaques at next year's Annual Meeting
Jim Duncan presented the 2003 Performance Standards for combined events and
track & field. Question was brought up concerning the word Standard as
opposed to Guidelines.
Bob suggested that we take a vote as to whether we should use the word standard
Glenn Fortune made a motion that we call them standards. Motion carried.
Motion made and carried to accept the standards as presented.
Mr. Connolly regarding the hammer throw reported that the matter went to the
rules committee and they proposed a task force to examine what is necessary to
implement the proposal.
Tom Taylor from Hy-tek presented some options that the Associations have. One
is to call Hy-Tek at tm lite. 252-633-5111. Also, for free they can make CD's to
send in electronically. Do entries on line. Licensing is offered by Hy-Tek.
There are four options. You can contact them for information and procedures.
E-mail at firstname.lastname@example.org or hy-tekltd.com.
John Wissler made a motion to instruct the National Headquarters to have a
discussion with Youth regarding the conflict of dates between Footlocker and the
National meets. Bob spoke to National Headquarters and they told Bob there were
limited dates in the month of December. Bob asked for a motion that a
sub-committee be formed to handle this. Motion was made and carried.
Erika Baxter mentioned that she feels we need to look into our medical help
at the major meets. Bob advised her that it is a problem we are working on.
Lionel spoke to the issue of sponsors that would directly affect our
grassroots program. One of them is using discount rates. Coach USA is one of
them that we can utilize for our National Championship. They will be on the
USATF Web and information will be sent to all registered clubs. Enterprise Car
Rental will also give us a 25% discount and also help the LOC. Lionel is working
on the airline situation. Bob mentioned that we are not able to solicit for
Sponsors. We can call them "Benefits".
Multi-year membership is not offered at a discount. Can we look into the
matter? Bob said we can approach the membership committee. Bob asked our
representative Richard Lewis to look into the matter.
Inez brought up the matter of entry procedures. She would like to reinforce
that it starts with the Youth Chairs to inform their Association people how
important it is to fill out the forms properly. It was suggested that e-mail be
put on the form. John would like to see a uniform age verification stamp. Bob
will inform National Headquarters to send them out to the Youth chair and
Lionel brought back on the floor the IAAF Revision to IAAF rule 141 - age
groups 14-17. It would now read at least 16 years of age to under 17 in the
John Wissler made a motion to accept. Seconded. Motion defeated. Motion made to
change to read any athlete under the age of 18 and at least 14 years of age in
the calendar year of competition. Motion carried.
John Wissler concerned about the qualifications for the World Youth Meet. The
Junior meet has been allowed to come into the qualification area. John made a
motion that the Youth Committee demand that the collection from the World Youth
team come only from Youth Athletic meet and the JO Meet. Motion carried. Bob
will present to the Executive Board.
DeEtte Anderson reported for the Regional Coordinators in the absence of
representative Larry Seifert. They were given their meet directions by Robin
Beamon for the 2003 Junior Olympics and given up-to-date literature. New
verbiage will be added to the entry form. Larry Seifert was re-elected as
Regional Coordinator representative.
Linda presented the calendar committee recommendation for 2007. Motion made
to accept, seconded. Correction made on North Carolina instead of South Carolina
for Annual Meeting. Motion carried.
Linda reported on the computer committee: There were some problems in Florida
with the servers. It was handled. We have been asked to look at an alternative
program. Linda would like to know if we want to change. John Wissler made a
motion that we re-afirm that Hy-Tek is our program in track & field and
cross country. Motion carried.
Youth coaches association report made by John Wissler. Russ Ebbets, has a
magazine called Track Coach Magazine and if we get articles to him regarding
youth he will be glad to print them. You can reach him at PO Box 229, Union
Springs, NY 13160, e-mail email@example.com. There were over 40 coaches
with voting privileges, and they feel that officials should be appointed by the
Youth committee for the Youth National Championships.The dues are $10 per year
and they will be given a patch to verify membership. They will be producing a
newsletter for the coming year. There were some concerns about the change of the
4 x 8 at the JO's. Liza M. gave a report on the World Youth Program. Dr. Brown
said they would be having a meeting.
Coach of the year for the zones were selected
The World Youth Committee has a booth here at the annual meeting for any
information we may need.
Richard Lewis for membership. New Jersey petitioned to become part of
Officials report by Laurie Boemker. Officials compensation was discussed
which does not affect the Youth meets at this time. They have adopted a national
shirt. They have also purchased weather writer boards.
The shirt issue was brought up. It is not mandatory yet that the Officials
shirts been worn at the National meets.
Discussion was brought back on the floor regarding the entry date for the
Youth meet. We will abide by the Executive Board decision to follow the 14-day
Respectfully submitted by
Nancy Seifert, Youth National Secretary