Join/Renew Now

Meeting Minutes

USATF Board of Directors
Conference Call
January 19, 2011

ATTENDANCE

Attendance: Dr. Evie Dennis, Ken Taylor, Jeff Darman, Elizabeth Phillips, Deena Kastor, Max Siegel, Philip Dunn, Aretha Thurmond, Willie Banks, Stephanie Hightower, Steve Holman, Bob Hersh, Kim Haines, Steve Miller, Larry James (non-voting Counsel), Darlene Hickman (non-voting Secretary)

USATF Staff: Mike McNees, Benita Fitzgerald Mosley, Norm Wain, Gina Miller, Jill Geer, Sandy Snow, Terry Crawford, Shayna Sangster

Quorum was present. Stephanie Hightower opened the meeting at 4:06pm (EST).

MOTION (Phillips): Approve the December 5, 2010 minutes.
All in favor. Motion Passed.

CHAIRMAN/PRESIDENT’S REPORT

The Board officers had a preliminary call to develop a preliminary agenda for the Board. They are in the process of developing a clear and succinct agenda for future meetings.

FINANCE REPORT

Ken Taylor reported that the 2011 budget has been sent to the committees and staff. The national office is currently closing out the 2010 financials. A full report will be given at the Albuquerque Board meeting.

COMMITTEE REPORTS

Audit Committee
The committee is currently reviewing the internal audit. The next committee meeting will be on January 25th.

Competitions Committee
The committee had a call on January 18th to discuss the team selections for the 2011-2012 staffs for international competitions. The following resolutions were brought to the Board for approval.

Resolution I

The 2011 Five Nations Match, Pan Am Junior Championships, Decanations, Thorpe Cup, World Youth Championships, Pan Am Race Walk Cup, World Cross Country Championships , NACAC Cross Country Championships and the 2012 Five Nations Match, World Indoor Championships, World Junior Championships, NACAC under 23 Championships and Decanations coaching and managerial staffs were selected on December 2-4 2010 by the Men’s & Women’s Track & Field Executive Committees, the Youth Division Selection Committee, the Race Walk Committee and the Long Distance Running Division and confirmed by the USATF Board Competition Committee on January 19, 2011 per the guidelines of USATF Regulation 17.

Therefore be it resolved that the individuals selected for staff positions for the 2011-2012 Non- Big Three teams be ratified by the USATF Board of Directors with the exception of the Head Manager for the 2012 World Junior Championships.

MOTION (Dennis): Approve the staff selections of the 2011 Non-Big Three teams.
All in favor. Motion Passed.

Resolution II

The 2011 World Championships, 2011 Pan American Championships and the 2012 Olympic Games medical staffs were selected by the Sports Medicine and Science Selection Committee on December 21, 2010 and confirmed by the USATF Board Competition Committee on January 19, 2011 per the guidelines of USATF Regulation 17.

Therefore be it resolved that the individuals selected for medical staff positions for the 2011-2012 Big-Three teams be ratified by the USATF Board of Directors with the additions for the 2011 World Championships/2012 Olympic Games staff of Monique Burton, Physican (replaces William Roundtree)and Harris Patel (replaces Angie Matson-Ruffnacht) for the 2011-2012 Non big three medical ratified as presented.

MOTION (Banks): Approve the medical staff selections for the 2011 World Championships, 2011 Pan American Championships and the 2012 Olympic Games.
All in favor. Motion Passed.

Resolution III

The High Performance Division Executive Committee and National Office Management met on Saturday, December 4, 2011 to discuss the selection procedures for Event Managers and relay coaches for the 2011 World Championships, 2011 Pan American Games and the 2012 Olympic Games.

The High Performance Division Executive Committee of USA Track & Field request that the Board of Directors grant a revision to Regulation 17 as it relates to the selection of event managers and the relay coach for the 2011 World Championships, 2011 Pan American Games and 2012 Olympic Games. The request is being made because event managers are part of the logistical management staff that works directly with the Team Leader, National Office staff and head managers; thus, individuals that have insight into the importance of these position should be involved with the selection process. The relay coach positions will be a contract hire of USATF and the existing selection procedures for coaches will not produce the desired outcome. Below are the requested revisions. Please note that for the Pan American Games a relay coach will not be selected.

Therefore be it resolved that Regulation 17 of the USATF Bylaws be amended by the Board of Directors and that the selection plans for these positions be approved with the addition of the following statement “Any individual in violation of USATF’s Code of Conduct or whose actions are deemed by USATF to reflect a pattern of unethical behavior is not eligible for a staff position”.

MOTION (Banks): Approve the revisions to Regulation 17 as it relates to the selection of event managers and the relay coach for the 2011 World Championships, 2011 Pan American Games and 2012 Olympic Games.
All in favor. Motion Passed.

Operations Committee
The Operations Committee is waiting to get a clear business objective from the Business Development Committee before they can discuss the operations side.

Business Development
The Business Development Committee is planning to meet in Albuquerque and they have decided that a key conversation will be where money is spent in the events area and discussing what the objectives the organization should have for the competitive season.

An outside consultant has been engaged to look into selling opportunities for USATF. The consultant is currently working on a number of sponsorship initiatives.

INTERIM CEO REPORT

High Performance Report

A new elite athlete tier system has been rolled out that will help athletes better understand their benefits and funding. The system is laid out below.

Tier 1 Athletes qualify for all USATF and USOC benefits and are those athletes who have achieved the following:

  • Medaled in the most recent Olympic Games
  • Top 10 World Rank in the preceding year by Track & Field News (year end ranking) or All-Athletics.com (year end ranking)
  • Top 5 World Rank 2 years prior by Track & Field News (year end ranking) and All-Athletics.com(year end ranking)
  • Medaled in two most recent major championships (i.e. World Championships or Olympic Games)

The above criteria applies to athletes who competed in the preliminaries or finals on a relay team.

Tier 2 Athletes qualify for the majority of USATF and USOC benefits, albeit sometimes at a lower dollar amount, and they must have achieved the following:

  • Placed Top 8 in two most recent major championships (i.e. World Championships or Olympic Games)
  • Top 20 World Rank in prior year by All-Athletics.com (year end ranking)

Tier 3 Athletes qualify for a limited number of benefits. However, as immediate post-collegians they have exclusive access to the Post Collegiate Scholarship Fund. Also, there are many immediate post collegians that qualify for a higher tier based upon their performance. Athletes in this category must have achieved the following:

  • Immediate Post Collegian (IPC) in the first or second year out of college and achievement of the "A" standard for their respective event.

Further information on the athlete criteria and tier system can be found on the high performance section of the USATF website.

The USATF Sport Performance Workshops are in progress. These workshops integrate biomechanics, physiology, psychology, nutrition and sports medicine. Robert Chapman, Associate Director of Sports Science and Medicine has already put on sprint and hurdle workshops in College Station, Los Angeles and Orlando. Each event has built on the success of those prior and Chapman will continue the sprint and hurdles workshops into March.

The Athlete Advisory Committee (AAC) has been included in the beginning stages of the Project 30 selection process this year. The athletes proposed changing the name of Project 30; the new name is USATF Medal Initiative.

The Coaches Registry Task Force was put together last year and met this month to recommend a background screening company. Norm Wain is vetting those recommendations and hopes to have something for the Competitions Committee by early February. After the Competitions Committee reviews the recommendations it will be brought to the Board.

Millrose Games
This year USATF took on the roll of filling the Millrose fields and is excited to highlight the muli-event challenge featuring Bryan Clay, Ashton Eaton and Trey Hardee. The broadcasters for the event have been slightly adjusted, bringing in a Tim Hutchings, who specializes in the distance events as anchor and moving Louis Johnson to the commentary seat. Dan O’Brien will do the in stadium announcing. The Millrose contract with the Armory was discussed and will be distributed to the Board by McNees.

Website Updates
McNees will distribute a report in Albuquerque on the next 15 website improvements for the first quarter of this year.

Metropolitan Association
The Metropolitan Association submitted the requested information. Banks suggested that the Board delay taking action until the national office has had a chance to review the submitted materials. Hightower asked Wain to come up with the consequences and an exit strategy if the Metropolitan Association does not meet the requested deadlines.

Grievances
Kimberly Gildersleeve vs. Lenarce Webb is a pending grievance matter that requires action from the Board. Wain recommended pursuing a stronger motion than initially presented. Specifically, Mr. Webb should be suspended from USATF until he pays the referenced sanction, and Mr. Webb should be prohibited from renewing his membership with USATF. More discussion is necessary and the matter will be reviewed in executive session. Wain will come back to the Board with a specific suggestion.

Board went into Executive Session at 5:28 PM Eastern Time.

Nike Hershey Visa BMW Gatorade Rosetta Stone Gill Athletics Pheonix St. Vincent Lynx
© 2001-2014 USA Track & Field, Inc. All Rights Reserved.
To license USATF video footage go to www.t3media.com or www.t3licensing.com.