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Meeting Minutes

USATF Board of Directors
Virginia Beach Convention Center
December 5, 2010

ATTENDANCE

Attendance: Stephanie Hightower, Jack Wickens, Dr. Evie Dennis, Elizabeth Phillips, Ken Taylor, Willie Banks, Jeff Darman, Philip Dunn, Bob Hersh, Deena Kastor, Kim Haines, Steve Holman, Max Siegel, Aretha Thurmond, Kim Haines, Larry James (non-voting Counsel), Darlene Hickman (non-voting Secretary)

USATF Staff: Mike McNees, Benita Fitzgerald Mosley, Norm Wain, Gina Miller, Jill Geer, Sandy Snow, Shayna Sangster

Guests: Christina Corl, Sandy Pashkin, Anne Timmons, Tim Baker, Mary Rosado, Holdham Brooks, Bob Weiner, Becky Oakes, Marilyn Mitchell, Edward Koch, Warren Ring, Maryanne Daniel, Ron Daniel, Sonja Robinson, James Flanik, Lionel Leach, Vince Peters

Quorum was present. Stephanie Hightower opened the meeting at 10:06am (EST).

IAAF CANDIDATE PRESENTATIONS

Nominees from each committee gave a short presentation to the Board on why they should be selected for the IAAF committee position.  Hersh asked everyone to submit a CV no later than Dec. 31st.  The information will be distributed to the Board in January and selections made at the February Board meeting.

The following individuals presented:

Cross Country Committee
Glenn Latimer
Bill Roe

Masters Committee
Rex Harvey
Don Lein

Race Walk Committee
Bob Bowman
Gary Westerfield

Technical Committee
John Blackburn
Ed Gorman
David Katz

Women’s Committee
Sandra Farmer Patrick
Anne Timmons

APPROVAL OF MINUTES

MOTION (Taylor): Approve the November 17, 2010 minutes.
All in favor. Motion Passed.

CHAIRMAN/PRESIDENT’S REPORT

Ed Koch presented a report from the Organizational Services Committee and requested action on the National Scholastic Sports Foundation (NSSF) application. This application came before the Board last year and was tabled.  The committee decided to resurrect an old membership category that would be a better fit for NSSF.  In the interest of all membership parties and to allow enough time for the changes to go through the Law & Legislation Committee (L&L), the Organizational Services Committee recommends tabling the membership application for an additional year. In 2011 the committee will come to the Board with a final decision.

Koch also voiced concerns over the condensed schedule in regards to the 2012 elections.  The Organizational Services Committee suggests that the Board support the creation of a central committee voting system for 2012, which will require a breakout room be devoted to elections for the three full days of the Annual Meeting.  This will require committees and councils to use this room for their primary elections.  The committee will propose legislation to the L&L Committee next year to enact such a process.

Tim Baker gave a report from the Law & Legislation Committee.  There is one substantive amendment which consisted of a re-creation of the affiliated organizational membership. The other changes were grammatical.

MOTION (Dennis): Adopt the report of the L&L committee, dated December 5, 2010.
All in favor. Motion Passed.

TREASURER REPORT

The Budget Committee met on Friday to make the recommended cuts for the 2011 budget.  Taylor distributed a memo with the recommended budget changes and asked for approval from the Board.
 
Some of the major changes included the Project 30 funding being administered directly by Nike to the selected athletes.  The original budget assumed that these funds would flow through USATF to the athletes.  Another major change included funding for athletes that fall below Tiers 1-3 supported in the USOC Performance Pool Funding.  Providing this funding resulted in reduced funding to other programs.

MOTION (Taylor): Adopt the 2011 budget.
All in favor. Motion Passed.

ACTIVE ISSUES/UPDATES

The Business Development Committee spent the Annual meeting looking at current sponsorships and future opportunities. The committee looked at ways to strengthen how USATF pitches to sponsors and how to diversify sponsorship sources.  They discussed the TV and production strategy and reviewed the newly updated USATF website.  It was noted that the website update is only in phase 1.  Hightower requested an update and timeline for phase 2 at the next Board meeting.
 
Siegel updated the group on the new partnership with Rod Davis of Davis Sports and Entertainment. Davis is a sponsorship pursuit expert who has a history of working with National Governing Bodies. He will work with USATF to understand the company’s assets and what they are worth.
 
Banks gave a status report on the Metropolitan Association.  USATF has set out a plan for improvement of the Association.  The Metropolitan’s accreditation as a USATF association will be conditional on their ability to meet each of the deadlines included in the plan for improvement.  James noted that USATF needs to formulate an exit strategy and legal consequences.  Wain was tasked to follow-up on this issue.

CEO REPORT

The staff is currently working to ensure there are enough Visa Championship Series meets to satisfy the agreement with Visa.  An agreement has been made with Global Athletics to add Adidas and Reebok Boston as part of the Visa Championship Series.  The staff is still working to secure a fourth outdoor meet.
 
McNees met with Teddy McCook and Amadao Francis to discuss the Pan AM Junior meet.  The meet will be held in Mirmar, Florida in July.  In all, McNees feels good about how everything is coming together.

OLD/NEW BUSINESS

Youth Report

Lionel Leach reported on the advancements of the Youth Committee throughout 2010.  They have made several advancements to the Junior Olympics and Youth Outdoor Championships, which resulted in additional revenue for the LOC and an increase in the cost of the bid package.  They added webcasts for both events, increased the amount of athletes and clubs and added on an indoor championships.
 
Leach also brought a few concerns to the Board regarding the Youth Athlete of the Year award.  He asked for recommendations on how to recognize some deserving athletes for their athletic contributions in 2010.  Leach also discussed an issue with a coach violating eligibility rules for the Youth Outdoor Championships in 2009.  The Youth Committee would like to suspend the coach from membership to USATF for two years.  McNees will review the information and come to the Board with a formal recommendation.

Disabled Athletes

The Disabled athletes committee would like to apply the Challenge Grants monies that went unused from last year to encourage associations to include disabled athletes in their competitions for 2011.  They will submit a proposal to be reviewed by the Board for inception.  There have been informal conversations with the USOC to take a larger role with the Paralympic movement.  Wickens discussed formalizing these conversations to see if we have the resources to take on Paralympic responsibilities.

Nominating and Governance

The Nominating and Governance Committee met earlier this week to ratify Steve Miller, Deena Kastor, Dr. Evie Dennis, Willie Banks and Kim Haines to a new four year slate. They were ratified and approved for the next four years.

MOTION: (Darman): Motion to accept the slate.
All in favor. Motion Passed.
 
MOTION (Hightower): Move into executive session to discuss the current litigation.
All in favor. Motion Passed.

The meeting moved into executive session at 2:30pm (EST).

SUMMARY OF MOTIONS
 
MOTION (Taylor): Approve the November 17, 2010 minutes.
All in favor. Motion Passed.
 
MOTION (Dennis): Adopt the report of the L&L committee, dated December 5, 2010.
All in favor. Motion Passed.
 
MOTION (Taylor): Adopt the 2011 budget.
All in favor. Motion Passed.
 
MOTION: (Darman): Motion to accept the slate.
All in favor. Motion Passed.
 
MOTION (Hightower): Move into executive session to discuss the current litigation.
All in favor. Motion Passed.
 

 

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