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Meeting Minutes

USATF Board of Directors
Conference Call
August 23, 2010

ATTENDANCE
Stephanie Hightower, Jack Wickens, Philip Dunn, Elizabeth Phillips, Ken Taylor, Max Siegel, Jeff Darman, Bob Hersh, Dr. Evie Dennis, Willie Banks, Larry James (non-voting Counsel), Darlene Hickman (non-voting secretary)

Office Staff: Doug Logan, Mike McNees, Norm Wain, Jill Geer, Gina Miller, Shayna Sangster

Guests: David Greifinger, Tim Baker

Quorum was present. Stephanie Hightower opened the meeting at 4:04pm (EST).

APPROVAL OF MINUTES

MOTION(Phillips): Approve the June 26-27, 2010 minutes.
All in favor. Motion Passed.


CHAIRMAN/PRESIDENT’S REPORT

The Associations Workshop will take place from August 27 – 29 in Buffalo, New York. On Saturday, August 28th Hightower will be meeting with the sports committee chairs to get their feedback on several topics, including input on a volunteer handbook. The meeting will take place from 12:30pm – 3:00pm. Hightower encouraged any Board members attending the workshop to stop by.

In early August Logan received a letter from the USOC requesting a report on 5-6 issues in relation to governance. Logan will be presenting on these topics later this week in conjunction with the High Performance Presentation in Colorado Springs.

LAW & LEGISLATION RESOLUTION

David Greifinger, member of the Law & Legislation Committee (L&L), presented a resolution that requests amendments to article 11 of the bylaws. The resolution requested that the Board recommend the following amendments during the opening session of the annual meeting:

  1. Permit constituent-based committees responsible for nominating Board members to re-nominate eligible members for second terms by majority vote without providing alternative nominees;
  2. Permit the Nominating and Governance Panel to select eligible independent Board members for second terms without soliciting applications for the position; and
  3. Provide that partial Board terms of two years or less shall not count against the eight-year term limit.

Logan presented a letter prior to the meeting opposing the resolution, but withdrew his opposition when the amendment was reworded. Hightower noted that she will take the amendment to the sports committee chairs at the Associations Workshop for their feedback.

MOTION(Hersh): Approve the proposed resolution.
All in favor. Motion Passed.


FINANCE REPORT

Ken Taylor gave an update on an expense issue involving the national office. The issue has been resolved.

COMMITTEE REPORTS

Personnel/Compensation

Dennis questioned how the Chief of Sports Performance is currently operating, as the contract is not signed. Logan responded that they are operating under the current terms of the contract, but are modifying some items. The contract will be complete within the next 30-45 days.

Competitions

In the last conference call the Competitions Committee reviewed the High Performance Plan, made some modifications, and then signed off on the document. The plan will be presented to the USOC on Wednesday, August 25th.

Business Development

The national office has some activity with new sponsorship agreements. Some partners of the USOC may extend their support to other NGB’s.

CEO REPORT

Logan distributed a draft of the 2012 Olympic Trials Schedule and a letter explaining the format prior to the meeting. The recommendation is a schedule that runs from Friday through Monday, with two days off, then resuming Thursday through Sunday. The draft also includes prime time television windows from NBC. The schedule is very similar to the 2008 Olympic Trials, except no event has four rounds. This is the favored event schedule by the sports committees. Some minor modifications will take place within the next few months to accommodate the local organizing committee.

MOTION (Dennis): Approve the 2012 Olympic Trials Schedule
All in Favor. Motion Passed.

Mike McNees gave an update on the tactical plan. The quarter two update was distributed to the Board prior to the meeting. McNees noted the USA Running Circuits contract for webcasting and upcoming sponsorship as one of the major accomplishments.

OLD/NEW BUSINESS

Announcer, Scott Davis and Olympic hammer thrower, Harold Connely recently passed away. A press release was written on both individuals and flowers were sent on behalf of USATF.

MOTION (Phillips): Adjourn the meeting (4:49pm EST)

The meeting reconvened in Executive Session at 5:00pm.
SUMMARY OF MOTIONS

MOTION(Phillips): Approve the June 26-27, 2010 minutes.
All in favor. Motion Passed.

MOTION(Hersh): Approve the proposed resolution.
All in favor. Motion Passed.

MOTION (Dennis): Approve the 2012 Olympic Trials Schedule
All in Favor. Motion Passed.

MOTION (Phillips): Adjourn the meeting (4:49pm EST)

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