USATF Board of Directors
November 30, 2009
Attendance: Stephanie Hightower, Deena Kastor, Ken Taylor, Philip Dunn,
Elizabeth Philips, Aretha Thurmond, Willie Banks, Kim Haines, Jack Wickens, Jeff
Darman, Steve Miller, Bob Hersh, Larry James (non-voting counsel), Darlene
Office Staff: Doug Logan, Mike McNees, Jill Geer, Gina Miller, Benita
Fitzgerald Mosley, Shayna Sangster
Quorum was present. Stephanie Hightower opened meeting at 7:05pm (EST).
Prior to the meeting, Gina Miller distributed a memo explaining all major line
items and changes in the budget. Miller reviewed this memo and answered
Doug Logan noted that there will be an additional contribution to Elite Athlete
Programs of $2.2 million. There is also a substantial increase in Grassroots
Programs funding of $207,886.
Elizabeth Phillips questioned why there is not a specific line for officials.
Miller responded by saying in the past each committee has had its own line
items, but this year committee costs have been broken down into three categories
and grouped in the relevant lines in the budget:
2-Annual Meeting attendance
3-Administrative and meetings
The budget shows “committee activities” in various lines such as elite athlete
programs, grass roots, etc., which represent the collection of all committee
programmatic activities in those areas. A new line in the budget, right below
the Annual Meeting operational costs, is a “cost of committees at Annual
Meeting,” which is the sum of all committee attendance at the annual meeting.
Another new line in the governance section is “committee meetings and admin,”
which is the accumulation of such costs for all committees. So any given
committee budget may be split among all three categories or just one or two,
depending on the committee.
Ken Taylor and Gina Miller agreed to discuss the new budget structure with the
membership during the opening session. They also agreed to meet with
Hightower to clarify what should be included in the Budget presentation at the
A question came up regarding the 5% increase in the staffing budget for 2009.
Logan explained the additional funds would be used for three purposes:
1. Salary increases based strictly on merit
3. One-time incentive bonuses
Miller explained the USOC number is an educated guess based on the PPF programs
noted on page three of the budget. The PPF numbers came directly from the
High Performance Plan presented to the USOC. They are completely scalable
based on what USATF receives from the USOC. Benita Fitzgerald Mosley noted
that the USOC has promised a number within the next few days. Logan noted
that he is trying to move USATF to use its own revenue generating ability to
fund athlete programs and that the 2010 budget is moving in that direction.
A question was raised about whether the challenge grants have been communicated
to the key committees? Logan explained that the challenge grants have not been
communicated to the individual committees. Logan and Hightower discussed adding
an additional Challenge Grant for the disabled.
Willie Banks asked how challenge grants will be determined. From the
management side they have conceptualized them and put a small number of
restrictions on them. The criteria and administration of these grants will be
left to the specific committee they are assigned to.
Masters programs will go from $56,000 to $106,000 largely on the back of the
$50,000 challenge grant. Logan has discussed the budget with Don Lein and
he feels that the Masters program is getting everything they are looking for.
MOTION(Taylor): Adopt the 2010 Budget with $20,000 Challenge Grant for the
disabled. All in favor. Motion Passed.
Meeting adjourned at 8:25pm.