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Meeting Minutes

USATF Board of Directors
Conference Call
Wednesday, November 18, 2009

Attendance: Stephanie Hightower, Deena Kastor, Ken Taylor, Philip Dunn, Elizabeth Philips, Aretha Thurmond, Willie Banks, Dr. Evie Dennis, Steve Holman, Kim Haines, Jack Wickens, Jeff Darman, Larry James (non-voting counsel), Darlene Hickman (Secretary)

Office Staff: Doug Logan, Mike McNees, Lamont Jones, Jill Geer, Benita Fitzgerald Mosley, Shayna Sangster

Other Attendees: Cristina Corl (Crabbe, Brown & James’ LLP)

Quorum was present. Stephanie Hightower opened meeting at 6:03pm (EST).

The Task Force reviewed each section of the Bylaws and spoke with the different committees that had oppositions to some of the amendments. Suggestions were also taken from all Board members who voiced concerns. Everyone is in a good place about the draft presented today.

The strategy at this point is to have a section in the Bylaws that speaks to the commitment of a high ethical standard and to ensure the organizations focus on establishing a new Ethics Committee. The Task Force drafted a letter to the current ethics Committee to welcome their input on how to approach that topic.

A document with the proposed USATF Bylaw and Operating Regulation Amendments was circulated prior to the Board call. President & Chairman, Stephanie Hightower reviewed each amendment and asked for additional comments or concerns.

Kim Haines raised concern on Article 12-A-8. He asked that the amendment be changed to, “the CEO will make the decisions in conjunction with the President of USATF or a designee.”

Motion: (Haines) The CEO makes decisions in conjunction with the President of USATF or their designee.
Eight in favor. Four opposed. Motion Passed.

Concern was raised whether LDR should be included in the coaching selection process. Philip Dunn and Deena Kastor both felt including LDR allowed everyone to be represented.

The Law & Legislation Committee will meet at the Annual Meeting on Thursday, Dec. 3rd from 12:00 – 3:50pm at the Hyatt.

Motion: (Phillips) Approve the Bylaw Amendment Package.
All in favor. Motion Passed.

The next Board conference call will take place on Monday, November 30th at 7:00pm (EST). On the call the Board will review and vote to approve the budget.

Hightower asked that Doug Logan and Gina Miller prepare a summary page of the 2010 budget and distribute it to the Board. Logan commented that Miller has already written a memorandum that explains the budget and he will additionally give an overview of the budget construction.

Motion: (Taylor) Approve October 10th Minutes.
All in favor. Motion Passed.

Please send any agenda items you would like addressed at the December 6th Board meeting to Stephanie Hightower as soon as possible.

The IAAF has reached no decision on the matter regarding Caster Semenya. They have passed the issue over to the International Olympic Committee.

Meeting adjourned at 6:57pm (EST).


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